Executive Assistant - Administrative Specialist CV

Melissa Sundwick

***************@*****.*** Tucson, AZ, US 917-***-****

WORK HISTORY

Executive Assistant II at City of Calabasas

January 2022 - December 2024 (3.5 Years)

Processed all incoming invoices Reviewed and revised all contracts as a liaison to the Finance department Maintained contract, invoicing, and communication databases Attended and moderated quarterly Parks, Recreation Education Commission meetings Created all agendas and minutes for Commission meetings Maintained online project pages Administrative Assistant at The Loved Dog

January 2020 - December 2021 (2.5 Years)

Handled all incoming calls and correspondence Responsible for all accounts payable and receivable Hired and managed contract employees for marketing and copywriting needs Researched production and packaging design for future product lines and compiled cost comparison reports and budgets Responsible for generating all proposals Managed personal and professional calendars, including extensive travel Administrative Assistant at Frantic Shrew Productions January 2018 - December 2020 (3.5 Years)

Coordinated with lawyer and business manager to generate and maintain all contracts Created and maintained complex filing system Maintained client database Collected bids and made hiring decisions regarding appropriate vendors and contractors Managed personal and professional calendars, including travel arrangements Handled personal and corporate bookkeeping as well as compiled tax documents for accountant

Client Services Coordinator at Atlantic Filter Corporation January 2015 - December 2018 (4 Years)

Generated over 100 new maintenance contracts and managed the scheduling of 350+ contracts in total Responsible for the intake and scheduling of all incoming service calls Coordinated with the sales department and new clients to manage the building and installation of new water filtration systems Responsible for the handling of all accounts receivable and collection services Managed asset library for all installation and repair work Customer Service Representative at B B Box Company January 2013 - December 2015 (3 Years)

Handled all billing and account receivables Fielded incoming calls, processed, and tracked order status Provided timely feedback to the company regarding service failures or customer concerns Coordinated with the sales team to meet and exceed customer’s service expectations Property Manager at Halstead Management

January 2010 - December 2012 (3.5 Years)

Managed a 1.0M portfolio, which included 583 rental and condominium units Created and managed budgets for all properties Fielded all incoming tenant calls and delegated work to the appropriate personnel and outside contractors Greeted all prospective tenants and conducted tours of facilities for a all new tenants

EDUCATION

University of Missouri – Columbia - Bachelors Degree Graduated 1970-01-01

TV Radio Communications

SKILLS

Accounts Payable, To complete

Accounts Receivable, To complete

Accounting, To complete

Agenda Development, To complete

Billing, To complete

Customer Service, To complete

Databases, To complete

Finance, To complete

Sales, To complete

Financial Management, To complete

Maintenance, To complete

Microsoft Office, To complete

Quickbooks Pro, To complete

Radio, To complete

Recreation, To complete

Sage Accounting, To complete

Salesforce.Com, To complete

Administration, To complete

LANGUAGES

English, Native/Bilingual

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