Executive Assistant to CEO and Personal Concierge

CLAUDIA SANCHEZ COLLAZO

646-***-**** **************.***@*****.***

LOOSELEAF INTERNATIONAL, Miami & Los Angeles (8/2023 - 7/2025) Personal/Executive Assistant to the Chief Executive Officer Start-up International brand-based company of tobacco products

● Provided sole administrative and personal support to the CEO, including complex calendar management expertly prioritizing meetings, appointments, and travel to optimize executive time management.

● Executed extensive domestic and international travel logistics, including private and commercial flights, accommodations, and ground transport, proactively managing last-minute changes for seamless transitions for CEO, partners, celebrities and team members. Traveled domestically and internationally (with and without CEO) for personal and professional tasks as assigned (50%).

● Served as the primary gatekeeper and liaison for internal and external stakeholders, skillfully screening calls and emails, then directing inquiries to enhance communication efficiency.

● Managed all facets of administrative operations, including streamlining expense reports, processing invoices, and maintaining meticulous records to ensure financial accuracy and policy adherence.

● Planned and coordinated all corporate events, meetings, and conferences, from intimate team gatherings to large- scale executive functions, overseeing all logistical aspects.

● Provided comprehensive personal support to the CEO, managing all personal errands and appointments to ensure seamless integration with professional responsibilities. Including medical appointments, multiple vehicles and vessels registration, insurance and maintenance, liaising with house staff.

● Moved principal from Los Angeles to Miami, including house hunt, furnishing, shopping and organization. CIANS ANALYTICS, Coral Gables, FL (6/2021 - 3/2022) Personal Executive Assistant to the Chief Executive Officer CIANS was a provider of financial research and data analytics services for financial institutions. Role was eliminated due to company sale in February 2022.

● Provided sophisticated calendar management, proactively prioritizing inquiries, troubleshooting conflicts, and making strategic recommendations to ensure smooth daily operations.

● Arranged and managed all logistics for internal and client meetings, including scheduling, drafting agendas, and developing / distributing presentation materials.

● Facilitated the CEO’s leadership capacity by completing a broad range of administrative tasks, including designing complex documents, reports, and presentations, preparing meeting information, and managing travel/expenses.

● Anticipated CEO's needs and maintained continuous communication regarding upcoming commitments, ensuring proactive follow-up and preparedness for all engagements.

● Managed personal and family-related tasks, including coordinating with the CEO's spouse, house staff, children's activities, and personal purchases.

LILA NIKOLE LLC, Miami, FL (4/2020 - 7/2021)

Personal/Executive Assistant to the Founder

Award-Winning Celebrity Stylist & Designer

● Personal and business calendar management

● Expense management; credit card reconciliation, purchasing, shipping

● Event planning - site selection, menus, decor, logistics

● Handled personal errands and other tasks as assigned; including travel and show prep.

● Assisted in wardrobe for award shows & concerts, including SuperBowl, Soul Train Awards, Academy Awards and other high celebrity individuals

CHENMED LLC, Miami Gardens, FL (8/2016 - 11/2020)

Executive Assistant for the Chief Financial Officer ChenMed is a privately owned, physician-led company with clinics for seniors.

● Provided sole administrative support to the Chief Financial Officer, managing a highly active and detailed calendar with complete inbox autonomy (drafting correspondence, responding to key stakeholders).

● Served as a critical liaison for the executive team, direct reports, and the finance department, ensuring seamless agenda, document, and meeting material preparation.

● Managed and processed expenses, travel, and PTO for direct reports, maintaining accuracy and compliance. CLAUDIA SANCHEZ COLLAZO

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● Coordinated extensive travel arrangements (private and commercial), reconciled expenses, and generated/tracked reports.

● Managed meeting and event logistics, both on and off-site, for internal and external stakeholders. ADDITIONAL EXPERIENCE:

● Celebrity and high-profile events and interaction; handled with utmost discretion and confidentiality

● Project management, Calendar Management (Complex), Travel Logistics (Domestic/ International & Private/ Commercial), Expense Management, Event Planning, Correspondence Management, Confidentiality, Discretion, Research

● Over 15 years of combined experience in Event Planning & Management, Convention Services,International Sales

(Group, Corporate & Catering), and Director of Sales & Marketing within the New York City Hotel Industry.

● House Management: Organization, maintenance, house staff coordination, art & personal effects inventory cross- country and international moving

● Assist with HR functions (candidate interviews, new-hire onboarding)

● Managed private residence operations for a High-Net Worth individual on Pine Tree Drive, Miami Beach.

● Coordinated all homecare needs, including scheduling, supervising, and processing payroll for a staff of five, along with managing shopping, private events, nightlife, and personal services (pet care, massages, salon, car service, styling & fitness).

EDUCATION, LICENSES & OTHER:

● Bernard Baruch College, The City University of New York B.A., Corporate Communications

● Florida Notary and Remote Online Notary expires 10/21/2028

● Languages: Fluent/Literate in Spanish

● Software & Tools: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), G-Suite, QuickBooks, Encore, Slack, Asana, Workday, Internet Savvy

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