Administrative Support Specialist with Data & Records Expertise

Eva Bellue

Bakersfield, CA • 661-***-****

*.***************@*****.***

PROFILE SUMMARY

Positive, energetic, and approachable demeanor; able to foster a welcoming and supportive environment for students, faculty, and staff with extensive experience supporting academic departments and providing complex clerical and secretarial services. Skilled in scheduling, calendar coordination, records and filing system management, and preparation of reports and correspondence. Demonstrated ability to interpret and apply institutional policies, maintain confidential records, and support budget, payroll, and operational processes. Proven ability to coordinate multi-functional workflows, assist students and faculty, and serve as a central liaison while ensuring efficient and compliant departmental operations.

PROFESSIONAL EXPERIENCE

Graduate Department Student Assistant

California State University, Bakersfield Mar 2023 – May 2024

- Coordinated departmental operations, including scheduling, document preparation, record maintenance, and student communication

- Managed graduate admissions documentation, ensuring accuracy, completeness, and compliance with institutional policies

- Retrieved, analyzed, and maintained student data to support departmental reporting and planning

- Served as primary point of contact for students, faculty, and campus departments

- Assisted in planning, organizing, and promoting academic programs, workshops, and departmental events

- Assisted with maintaining calendars, scheduling meetings, and coordinating departmental communications

Health Scholar / Department Support

Adventist Health – COPE Health Solutions Jun 2024 -Oct 2024

- Supported program workflows through data entry, verification, and documentation management

- Assisted in retrieving, cleaning, and coding healthcare data for community health needs assessments (CHNA), and assisted in heart failure data extraction for the quality department

- Maintained organized records and prepared reports in compliance with organization standards

- Collaborated with multidisciplinary teams to support program operations and patient- related initiatives

Senior Import Department Support

B. Braun Medical Inc. Sep 2020 – Aug 2022

- Assisted in coordinating cross-functional operations, including scheduling shipments, customs clearance, and vendor communications

- Assisted in regulatory and operational documentation with close attention to accuracy and compliance

- Identified workflow inefficiencies and supported process improvement initiatives

- Acted as liaison between suppliers, logistics partners, and internal departments Import Department Assistant

Medical Equipment Division 2017 – 2020

- Coordinated documentation, licensing submissions, scheduling, and inter-departmental communication

- Prepared reports, tracked order status, and maintained detailed records

- Collaborated with cross-functional teams to ensure the timely completion of operational tasks

- Improved documentation accuracy and workflow efficiency through process enhancements

TECHNICAL SKILLS

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Data entry, reporting, and records management systems Document control, filing systems, and confidential recordkeeping Calendar management, scheduling, and appointment coordination Budget tracking, payroll processing support, and basic accounting functions Student Information Systems (SIS) and database management Office equipment and administrative software (copiers, scanners, printers) EDUCATION

Master of Science, Healthcare Administration – California State University, Bakersfield Executive Doctorate in Business Administration (DBA) CERTIFICATIONS

CITI: Human Subjects Protection HIPAA & FERPA Compliance Healthcare Quality & Safety – George Washington University CPR / First Aid – American Heart Association

Contact this candidate