Executive Assistant to CIO/Executives - Senior-Level Support

Lydia Scott

Professional Summary:

Intrastaff Johns Hopkins Health Timonium, MD Sep 2024 - Nov 2025

Executive Assistant (Contract)

Provided high level administrative support for the JHHS, Operations SVP & Finance VP.

Composed and/or prepared documents for content, quality, and style, turning rough drafts into finished documents on behalf of the SVP.

Provided administrative support as needed for the SVP & VP's direct reports. This included calendar scheduling, agendas, meeting materials, minutes, etc. for meetings.

Coordinated daily, weekly, monthly, and yearly calendars.

Initiated, developed and prepared agendas; and prepared and distributed materials as needed.

Indelible Events Management Columbus, OH Feb 2023 - Aug 2025

Executive Assistant

Provided strategic calendar management, coordinated schedules, correspondence and deliverables for CEO and team to include preparing, editing, proofing and distributing all upcoming event(s) documents; event details, event staffing, room layouts, the Day of Flow and Run of Show.

Ensured timely and within-budget delivery of all projects/events, collaborated with stakeholders and identified areas for curriculum and/or process enhancements.

Organized schedules and confirmed meetings, performed administrative duties, composed written material, including emails, letters and memos. Proofread materials with proficiency in Microsoft Office.

Fannie Mae Washington, DC Apr 2017 - Apr 2023

Sr. Executive Assistant to CIO, SVP & VP, A, Dec 2017 - Apr 2023

Served as the primary POC for internal and external communications and/or requests pertaining to the CIO and front office.

Provided strategic calendar management, coordinated C-suites/Stakeholders schedules, correspondence and deliverables for the CIO and front office, including preparing, editing, proofing, and distributing high-level presentations and reports.

Managed and oversaw executive travel logistics, including flights, hotel stays, rental vehicles, and curated specific desired restaurant experiences.

Provided comprehensive executive assistant, coordination, and project management support for the finance transformation offices, data strategy, marketing and communications executives, as well as planned and coordinated all team-building events.

Utilized advanced graphical representation tools (e.g., Excel, Tableau, Power BI) to communicate complex information effectively.

Served as the liaison for conference speaker coordination, travel, and lodging.

Conducted research and initiated the vetting process for event vendors and sponsors.

Developed SOPs to advance business unit production and/or project objectives.

Managed onsite logistics for large projects, meetings, and events, including site inspections, AV logistics, room layouts, catering, and day of event flow.

Managed procurement-to-pay processes, statements of work, confluence huddle boards, SharePoint sites, Microsoft Teams pages, and knowledge repositories for the Finance Transformation Office.

Efficiently reconciled all meeting-related expenses for both internal and external events and prepared all Executives' and personal expense reports as required for submission through the Concur platform.

Executive Assistant, Apr 2017 - Dec 2017,

Managed calendar, travel arrangement planning, and meeting coordination.

Facilitated all day-to-day office operations; Aided the direction of all callers, visitors, and staff as required.

Prepared all meeting materials, agendas, and ensured timely distribution of all correspondence.

Managed all travel expenses including recording of expenses, receipt preparation, and submitting for approval.

Reserved conference rooms, equipment, and catering for all meetings/conferences.

Organized schedules and confirmed meetings, performed administrative duties, composed written material, including emails, letters, and memos. Proofread materials with proficiency in Microsoft Office.

Medstar Oct 2016 - Apr 2017

Executive Assistant Coordinator

National Integrated Health Associates, NIHA Washington, DC Jan 2014 - Oct 2016

Patient Treatment Coordinator

Certifications:

Scrum Alliance

Certified Scrum Master

PMP Bootcamp Certificate

ITIL Foundation v.4 Certification IT Service Management

Skills Summary:

Microsoft Office Suite, Power BI, Concur, Med Connect

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