Executive Administrative Specialist with 15+ Years C-Suite Support

KELLY J. RULAND

Melbourne, FL *****

Phone: 845-***-****

Email: ************@*****.***

LinkedIn: www.linkedin.com/in/kelly-j-ruland-b49b4773 PROFESSIONAL SUMMARY

Executive Administrative Assistant with over 15 years of experience supporting C-level executives, Vice Presidents, and senior leadership teams in corporate, healthcare, finance, and technology environments. Proven expertise in calendar management, travel coordination, contract administration support, onboarding, reporting, and office operations. Recognized for maintaining confidentiality, improving workflow efficiency, and ensuring executives are prepared, organized, and strategically supported.

CORE COMPETENCIES

Executive Support

C-Suite Support

Calendar Management (Complex and Multi-Executive)

Meeting Coordination (Virtual and In-Person)

Domestic and International Travel Planning

Expense Reporting and Reimbursements

Contract Administration Support

Project Coordination

New Hire Onboarding

Vendor Management

SharePoint Administration

Report Tracking and Distribution

Data Entry and Reporting

Timekeeping Administration (Kronos)

Event Planning and Logistics

Customer and Client Relations

Confidential Communications

TECHNICAL SKILLS

Microsoft Office 365 (Word, Excel, PowerPoint)

Microsoft Outlook

Microsoft Teams

Google Workspace

Zoom

Skype

Concur Solutions

Adobe Acrobat Pro

SharePoint

Tableau

DocuSign

Kronos Timekeeping System

EDUCATION

High School Diploma

Completed College Coursework – Cornell University

PROFESSIONAL EXPERIENCE

Administrative Assistant

Health First – Melbourne, FL

2025 – Present

Provide administrative support to the Physicians Specialty Office and Trauma Center at Holmes Regional Medical Center.

• Manage employee timecards using Kronos system

• Perform data entry and schedule coordination

• Maintain department records and files

• Record and distribute monthly meeting minutes

• Process invoices using DocuSign

• Coordinate internal mail distribution

Administrative Assistant – Contracts

L3Harris Technologies – Palm Bay, FL

2019 – 2023

Provided full administrative support to Director of Contracts and three Senior Managers in a defense and aerospace environment.

• Managed complex executive calendars and scheduling across multiple time zones

• Coordinated domestic and international travel arrangements

• Served as primary onboarding contact for new hires, including workspace and IT coordination

• Tracked and monitored monthly operational reports for corporate submission

• Managed data reporting and distribution to leadership teams

• Ensured deadlines were met through proactive follow-up

• Supported contract management projects and documentation control

• Created and maintained SharePoint sites for document management Executive Administrative Assistant – Operations

L3Harris Technologies – Palm Bay, FL

2017 – 2019

Supported Vice President of Operations and five senior direct reports.

• Managed high-volume executive calendars

• Coordinated international and domestic travel logistics

• Prepared expense reports and reimbursements via Concur

• Organized executive meetings, catering, and offsite events

• Ensured seamless communication between executive leadership and staff Executive Administrative Assistant – Private Client Group Prudential Corporation – Newark, NJ

2015 – 2017

Supported Finance Vice President and four direct reports.

• Recorded meeting minutes and tracked action items

• Assisted with data entry and financial reporting projects

• Maintained daily office operations and executive communications Additional Executive Administrative Experience

Executive Administrative Assistant – Vice President Sales and Operations Hertz Corporation – Park Ridge, NJ

2006 – 2014

Administrative Assistant – Senior Manager, Marketing Mercedes-Benz USA – Montvale, NJ

2003 – 2007

Executive Administrative Assistant – VP Information Technologies and VP Marketing UBS PaineWebber – Weehawken, NJ

1997 – 2002

Executive Administrative Assistant – VP Telecommunications and VP Platinum Card Marketing American Express – New York, NY

1993 – 1997

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