Executive Administrative Leader with 30+ Years Experience

LISA FRANCES FORNS

Wrightwood, CA ***** 909-***-**** ****.*****@*****.***

PROFESSIONAL SUMMARY

Initiative-taking, collaborative, meticulous professional with extensive experience in high-level administrative support to executive leadership. Exceptionally skilled in multi-tasking, managing multiple projects and people, while adhering to deadlines, and coordination with outside organizations. Extensive background and experience within military, government contractor, and Department of Defense settings. AREA OF EXPERTISE

• Strategic Initiatives and Leadership

• Budget and Procurement Management

• Administrative Support Services

• Cross-team and company collaboration

• Exceptional Organization Skills

• Strong and effective interpersonal, written, and verbal skills

PROFESSIONAL EXPERIENCE

Executive Administrative Officer November 2022 – November 2025 Smarter Balanced Assessment University of California, Santa Cruz

• Engages in strategic planning and serves as a key advisor to executives.

• Makes decisions in support of the Executive and has authority over executive resources including processes and unit procedures.

• Established standard operating procedures for the unit as needed.

• Makes recommendations and implements internal controls to protect University resources.

• Interprets related policies and advises the executive accordingly.

• Created and managed a task-tracking process that supports resource management, task prioritization, and planning.

• Provides business development intelligence analysis to the executive to support tactical and strategic decision- making.

• Authors business development intelligence briefs, including materials supporting in-person meetings with staff from prospects.

• Oversees and coordinates work of Events Specialist and Administrative Officer 2 to ensure smooth operations of events and administrative functions, as relevant.

• Prepares business development presentations.

• Develops and prepares unit budgets (including budgets for events), financial and other reports.

• Assists in the design of organizational content, prepares documents, and correspondence to internal and external organizational constituents.

Administrative Analyst/Executive Assistant February 2022 – November 2022 CSU San Bernardino, San Bernardino, CA

• Directly supporting the office of the Associate Vice President of Finance and Administrative Services

• Providing high level administrative support for a complex organization including strategic initiative leadership, budget management, and management of administrative support services for the division.

• Provide high-level administrative support and executive independent decisions on day-to-day administrative operations including procurement, travel, processing payroll.

• Facilitate events and activities that often involve coordination with various executive offices such as the University President, offices of the Vice Presidents, academic Deans, and other CSU Leadership. Executive Administrative Support April 2021 – October 2021 TE (Tyco Electronics) Connectivity, Middletown, CA

• Proficiently supported the Vice President of International Sales & Global Marketing, and Vice President of Global Operations, in addition to their leadership teams of eighteen managers.

• Maintained appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel

(domestic and international), expense reports, and bi-weekly reports submitted to the Senior VP.

• Originated, complied, and dispersed critical documentation for meetings to include agendas, post meeting reports, PowerPoint slides, notes, and actions with scheduled follow-ups for on time completion.

• Championed operational requirements by scheduling, assigning administrative projects, cross-team collaboration, and expediting work results resulting in full compliance of all requirements. Administrative Assistant January 2019 – April 2021 Northrop Grumman – Aerospace Sector, Palmdale, CA

• Effectively supported the Functional Homeroom Director for Systems Engineering & Electronics and Payloads

• Oversaw and managed all training and certification as the training coordinator for over 340 employees within the directorate, ensuring timely completion and accurate reporting to sector leadership.

• Hands-on planning and execution of all overseas travel for nine managers within the directorate.

• Supported and contributed to the Vice President of Engineering envisioned initiatives with development of scrum boards to track goal completion in an Agile environment utilizing the JIRA tool.

• Collaborated with outside agencies to ensure compliance with travel regulations both domestic and international.

• Formulated, Proofread, and tailored presentation packages for public release (eProcs). Executive Assistant April 2008 – November 2017

University of La Verne, La Verne, CA

• Efficiently supported the Dean of the LaFetra College of Education as the key support staff for the management, coordination, and implementation of all operations of the Office of the Dean.

• Provided high-level administrative assistance to include management of calendars, office correspondence and requests, documentation, agendas, and conferences and seminars organization.

• Coordinated travel arrangements for the Dean, Assistant Deans, and additional members of faculty and staff.

• Oversaw new faculty onboarding to include consulting with human resources, IT, and other divisions in preparation of new hires, to ensure smooth and successful transitions into the University community.

• Managed international student training for over thirty students per semester including preparation of curriculum materials, classroom technology, welcome and graduation receptions, and required Visa support documentation. MILITARY EXPERIENCE

United States Navy April 1995 - September 2006

Petty Officer 1st Class

Cryptologic Technician Interpretive (Linguist, Chinese Mandarin) Military Collateral Responsibility:

Personnel Administrative Support System Liaison Representative Departmental Training Officer

SPECIALTY SKILLS

• Microsoft Office Suite

• eProcs

• Zoom for Business

• SharePoint

• iTrip

• Skype for Business

• Jira • Concur (travel & expense) • Adobe

• Prezi • Microsoft Teams • iBuy

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