Experienced Personal Assistant - 10+ yrs in Project Coordination

SEFAKO KETOSUGBO

Personal Assistant

917-***-**** **********@*****.*** New York, NY

PROFESSIONAL SUMMARY

Detail-oriented and highly organized professional with 10+ years of client-facing and project coordination experience in fast-paced, deadline-driven environments. Skilled at managing vendor and client communications, coordinating schedules and project deliverables, maintaining complex databases, and supporting senior leadership. Proven ability to work independently, prioritize multiple tasks simultaneously, and deliver high-quality results with minimal oversight. Proficient in Microsoft Office Suite, Adobe Creative Suite, Revit, and AutoCAD.

CORE COMPETENCIES

• Client & Vendor Communication

• Schedule & Calendar Management

• Project Coordination

• Database & Records Management

• Procurement & Order Processing

• Meeting & Event Facilitation

• Cross-functional Collaboration

• Document Preparation & Reporting

• Independent Remote Work

PROFESSIONAL EXPERIENCE

Senior Interior Designer / Project Manager SpectorGroup, NY 2023 – 2024

• Managed direct client communications and stakeholder relationships across finance, co-working, retail, and media sectors.

• Coordinated project timelines, deliverables, and documentation from visioning through construction completion.

• Mentored junior team members and facilitated educational round-table discussions to improve team performance.

• Prepared detailed project reports, specifications, and presentations for client and leadership review.

• Key Projects: Tishman Speyer/Studios NY, MCU HQ NY, US Luggage HQ NY, Spear Street Capital NY, HSR NY

Senior Interior Designer WRNS Studio, NY 2022 – 2023

• Led client-facing design concept presentations and coordinated feedback across multiple stakeholders.

• Managed FF&E procurement process end-to-end, including vendor communications, pricing negotiations, and delivery tracking.

• Maintained detailed project databases and documentation throughout the full procurement-to-completion lifecycle.

• Collaborated cross-functionally with design directors, engineers, and contractors to ensure seamless project delivery.

• Key Projects: Amazon NY, Google CA, Facebook Chicago & Burlingame, Marvell CA, Microsoft Redmond CA

Intermediate Designer / Coordinator WRNS Studio, NY 2018 – 2022

• Coordinated with vendors on product specifications, lead times, pricing, and delivery scheduling.

• Maintained comprehensive project databases and tracked all procurement and specification documentation.

• Supported senior leadership with presentations, scheduling, and coordination of large-scale workplace projects.

Interior Designer & Administrative Coordinator Design Republic, LLP, NY 2012 – 2018

• Managed the firm's materials library for 3+ years, including cataloging, vendor contact maintenance, and FF&E binder organization.

• Corresponded directly with vendors, manufacturers, and sales representatives on pricing, lead times, and order status.

• Coordinated and organized industry educational seminars for staff, handling logistics and scheduling.

• Prepared detailed architectural documents, finish schedules, and fixture schedules for client delivery.

• Key Projects: NBC Nightly News, The Today Show, The Daily Show, MSNBC, GE Headquarters, Yelp, Hugo Boss

Project Designer JJ Falk Design, LLC, NY 2006 – 2008

• Served as primary point of contact with dealers, furniture, and textile companies on pricing, delivery, and installation.

• Prepared client-facing presentation boards and coordinated all associated documentation.

• Key Projects: Samsung, Aeropostale, AIG, Freddie Mac Concierge Service Intern Angela Brown Ltd. 2011 – 2012

• Delivered personalized, high-touch concierge services for interior design clients.

• Processed fabric and furniture reserve requests and maintained ongoing correspondence with manufacturers on active orders.

TECHNICAL SKILLS

Software: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) · Adobe Creative Suite · Revit · AutoCAD · Enscape

Strengths: Database management · Document preparation · Remote / independent work · Multi-tasking

· Written & verbal communication

EDUCATION

M.S. Interior Design — Pratt Institute (2009–2012) A.A.S. Interior Design — Parsons School of Design (2005–2007) B.A. English — Wellesley College (2001–2005)

REFERENCES

Chip Stadnyck — Associate / Senior Project Manager, SpectorGroup 718-***-**** *********@************.***

Ninoshka Henriques — Associate / Senior Designer, WRNS Studio 212-***-**** **********@**********.***

Theodora Guilfoy — Design Director, M Moser 916-***-**** *********@******.***

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