Senior Executive: Administration, Procurement & Logistics

Eldo Pathrose, *******@*****.***, Tel: +971*********

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Eldo Pathrose CURRICULUM VITAE

OBJECTIVE

To work in a challenging environment where I can effectively utilize my skills and abilities for the growth of the organization, while continuously enhancing my professional career. I seek a challenging position as a Senior Executive in Administration, Procurement, and Logistics in a growth-oriented organization that offers opportunities to further develop my skills and acquire new competencies. SUMMARY OF EXPERIENCE

Over 26 years of diversified experience, including 20 years in the Gulf region.

Strong expertise in Administration, Procurement, Logistics, Banking Operations, Bank Facilities and Insurance policies.

Excellent communication, coordination, and comprehension skills.

Proficient in MS Office applications.

Well-versed in handling local and international procurement processes, logistics coordination, and documentation.

PROFESSIONAL EXPERIENCE

Senior Executive in Administration, Procurement & Logistics Excel Technical Distribution LLC, Dubai, UAE

November 2023 – Present

(Group with branches in India, Oman, UK, and Guyana; engaged in Medical Engineering, Hospital Construction, and Medical Equipment Trading)

Key Responsibilities:

Obtain quotations from local and international suppliers and prepare comparison sheets and taking approval from the Procurement manager or Group Executive Director.

Prepare and issue Purchase Orders based on approved MAR/BOQ and quotations.

Coordinate and negotiate with suppliers and subcontractors on pricing and arranging the meeting with Group Executive Director.

Eldo Pathrose, *******@*****.***, Tel: +971********* Page 2 of 3

Maintain purchase order logs for tracking payments and deliveries.

Follow up on order confirmations and Proforma Invoices for advance payments.

Coordinate with suppliers for timely material delivery.

Obtain freight quotations and prepare comparison analysis.

Arrange freight forwarders for shipment collection.

Handle customs clearance, duty follow-up, and delivery coordination.

Arrange marine insurance for LC and other shipments.

Prepare export documentation (Invoice, Delivery Note, COC).

Coordinate with accounts for invoice processing and payments.

Manage petty cash for local purchases and site expenses. Senior Executive in Administration, Procurement & Logistics Modular Concepts LLC, Dubai, UAE

October 2006 – October 2023

(Group with operations in UAE, India, Saudi Arabia, Oman, and Kenya) Key Responsibilities:

Managed procurement processes including quotations, comparisons, and purchase orders.

Coordinated with suppliers for order confirmation and delivery schedules.

Prepared and processed Letter of Credit (LC) applications.

Managed logistics including freight coordination, customs clearance, and delivery.

Arranged marine insurance for shipments.

Prepared export documentation (Invoice, Delivery Note, COC).

Coordinated with accounts for invoice submission and payments.

Maintained stock coordination with stores.

Handled petty cash and local purchasing.

Administration Responsibilities:

Coordinated with sponsors and management for document approvals and signatures.

Arranged insurance policies (Contractors All Risk, Key man Insurance & Stock Insurance& Marine Insurance).

Managed staff accommodation and transportation.

Coordinated material delivery as per project requirements.

Prepared inward LC documents as per terms and conditions.

Liaised with clients and suppliers regarding LC and guarantee documentation.

Very good knowledge of documentation related to bank facilities, including general banking facilities and project finance lines.

Sr. Executive – Administration & Accounts

Thalavadi Green Acres, Coimbatore, India

May 1999 – August 2006

Eldo Pathrose, *******@*****.***, Tel: +971********* Page 3 of 3

Key Responsibilities:

Managed day-to-day site operations.

Maintained bank records and general ledger.

Handled fixed asset control and reconciliation.

Performed bank reconciliation and ledger analysis.

Monitored procurement, store, and inventory control.

Conducted item movement analysis.

Managed monthly salary processing and distribution. ADDITIONAL SKILLS

Strong knowledge of:

o Letter of Credit (LC)

o Letter of Guarantee

o Bill Discounting procedures

Experience in liaising with banks for financial arrangements and facilities. EDUCATIONAL QUALIFICATIONS

Bachelor’s Degree (1998)

Mar Thoma College Chungathara, Kerala (Affiliated with Calicut University)

Diploma in Computer Applications & Tally (1998)

PERSONAL PROFILE

Date of Birth: 04 March 1975

Gender: Male

Nationality: Indian

Marital Status: Married

Languages Known: English, Hindi, Malayalam

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