Project & Office Administrator with Construction Focus
Resume:
Deanna Fitch
Experienced Project and Office Administrator with over seven years of expertise supporting construction and professional service firms. Skilled in project coordination, contract and document management, invoicing, and payroll, with a proven ability to streamline administrative processes and support executive leadership. Strong communicator with excellent organizational skills and attention to detail. 3162 Kempton Dr. Los Alamitos, CA. 90720
***********@*****.***
Coordinated work, under the direction and guidance of Owner and management supervisors in all facets of construction business and administrative functions. Improved Accounts Receivables and Payable system ; Prepared weekly payroll, lien notices, and releases; Performed heavy data entry; Customized electronic and paper filing system; Greeted and assisted clients; Initiated, received, screened, and directed phone reception and referred clients to appropriate managers; Received and sorted incoming mail. Promoted company efficiency while ensuring all necessary legal and insurance documents; safeguarded company profits.
January 2012–December 2012
Accurate Concrete Sawing, Inc
Accounting Assistant
Santa Fe Springs, CA
Maintained a working, professional relationship for two company executives, project team, and subcontractors while superbly managing a high-volume amount of paperwork and document control. Reviewed and mailed subcontracts and vendor agreements; Composed and disseminated safety meeting minutes and various reports to project management team and subcontractors. Negotiated disputes between accounts receivable and subcontractors; Saved millions in possible damages by effectively ensuring contractors complied with state and federal regulations regarding contractual commitments. Project Administrator
Macro-Z Technology Santa Ana, CA
April 2010–December 2010
Project Administrator
Assisted recreation supervisors and management staff by preparing all phases of Recreation programming for Centre for the Arts, Special Events, and REACH (Recreation & Education Accelerating Children's Hopes) Coordinated logistics for internal and external event, meetings, conferences, leadership events, and customer/ supplier meetings;
Prioritized and scheduled multiple management-level employee time and availability for efficient use of resources; Planned, prepared, promoted, and conducted department programs and activities; Maintained yearly budgets for various programs.
Designed and distributed promotional flyers and signs; Displayed professional and robust customer service skills; Enforced departmental policies governing public safety and quality service. City of Pico Rivera Pico Rivera, CA
Recreation Leader II April 2010–December 2010
W.E. O’Neil Construction El Segundo, CA.
September 2008–September 2009
Responsible for administrative and clerical support as well as project coordination to multiple senior supervisors. Provided support and assistance to other functions and operating units of the organization. Reviewed and mailed subcontracts and vendor agreements; Maintained subcontractor and vendor files; Processes and entered accounts receivable into accounting software; Prepared and maintained monthly payment applications for Owner; Received and reviewed subcontractor insurance certificate; Facilitates enrollment of subcontractors in State Labor Compliance Programs. Safeguarded millions in possible damages by ensuring that all on-site vendors complied with mandatory state regulations.
Whittier College Whittier, CA. 2004–2008
Orange Coast College Costa Mesa, CA. 2024–2026
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