Administrative Assistant III with Data & Office Expertise
Resume:
Halona Rabbit
Administrative Assistant III - Enterprise Technical Assistance Services, Inc
Paducah, KY 42001
********@*******.***
1. Organized and efficient Administrative Assistant highly skilled in office administration, data organization, proofreading, database management and word processing. Administrative Assistant accomplished at transposing large amounts of data with accuracy and speed. Highly organized and detail-oriented. Systematic and organized Administrative Assistant trained in database systems management using a variety of technology platforms. Results-oriented data entry professional with 9 years managing clerical, communication and project management tasks in corporate environments. Adaptable Administrative Assistant familiar with a host of database systems. Expertise in identifying errors while proofreading data already entered into the system. Productive Administrative Assistant driven to accomplish data entry tasks on time or ahead of schedule. Extensive training in Microsoft Office.
Authorized to work in the US for any employer
Work Experience
Administrative Assistant III
Enterprise Technical Assistance Service-Kevil, KY
December 2018 to May 2023
• Provided comprehensive administrative support to a team of XX executives, managing calendars, scheduling meetings, and coordinating travel arrangements
• Maintained and organized confidential files and documents, ensuring easy accessibility for the executive team
• Prepared professional correspondence, reports, and presentations with accuracy and attention to detail
• Managed incoming calls and emails, responding promptly and professionally to inquiries from clients, vendors, and internal staff
• Coordinated logistics for meetings and conferences including room reservations, audiovisual setup, catering arrangements, and attendee registration
• Developed standardized templates for various administrative tasks such as expense reports or meeting agendas to streamline processes across the organization
• Managed office supplies inventory by tracking usage patterns and placing orders when necessary to ensure uninterrupted workflow
• Assisted in the onboarding process of new employees by preparing orientation materials and coordinating training sessions with relevant departments
• Maintained confidentiality when handling sensitive information such as employee records or legal documents
Administrative Assistant
Salvation Army Thrift Store-Paducah, KY
January 2017 to January 2018
Answered and quickly redirected up to 3 calls per 5. Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Created detailed expense reports and requests for capital expenditures. Ordered and distributed office supplies while adhering to a fixed office budget. Managed office supplies, vendors, organization and upkeep. Directed guests and routed deliveries and courier services. Answered and managed incoming and outgoing calls while recording accurate messages. Opened and properly distributed incoming mail.
Greeted numerous visitors, including VIPs, vendors and interview candidates. Helped distribute employee notices and mail around the office. Maintained a clean reception area, including lounge and associated areas. Completed data entry, tracked resumes and maintained the applicant tracking system. Compiled company information and related material and distributed it to candidates. Screened all visitors and directed them to the correct employee or office. Manager
Halloween Express-Paducah, KY
September 2016 to October 2017
Carefully interviewed, selected, trained and supervised staff. Clearly and promptly communicated pertinent information to staff, such as large reservations or last minute menu changes.
Correctly calculated inventory and ordered appropriate supplies. Led and directed team members on effective methods, operations and procedures. Quickly identified problem situations and skillfully resolved incidents to the satisfaction of involved parties.
Advance Tax Preparer
H&R Block-Paducah, KY
January 2008 to April 2015
Researched clients' business issues and goals to offer appropriate solutions. Executed calling campaigns targeting direct end-user prospective accounts. Networked and interacted with local, national and international associations to optimize industry connections.
Identified investment opportunities, threats and challenges to accurately forecast the company budget.
Organized focus groups to design the best marketing strategy for product offerings. Education
Associate of Arts in General Study
West Kentucky Community & Technical College - Paducah, KY 2014
Bachelor of Arts in Business Administration
Southern Illinois University - Carbondale, IL
Skills
• Highly organized (Less than 1 year)
• satisfaction (1 year)
• Team building (2 years)
• VERY ORGANIZED (Less than 1 year)
• Real Estate
• Data Entry (10+ years)
• Administrative Support
• Excel
• Customer Service (10+ years)
• Quickbooks
• Microsoft Excel
• Supervising experience (10+ years)
• English
• Microsoft Word
• ATS
• Proofreading
• Word Processing
• Event Planning
• Tax Experience (10+ years)
• Management
• Clerical Experience (10+ years)
• PeopleSoft
• Office Management
• Communication skills
• Time management
• Microsoft Office
• Typing
• Administrative experience
• Phone etiquette
• Office experience
• Front desk
• Proofreading (10+ years)
• Bookkeeping
• QuickBooks
• Customer service
• Office management (8 years)
• Tax experience (10+ years)
• Clerical experience
• PeopleSoft
• ATS
• Research
• Microsoft Office (10+ years)
• Microsoft Excel (10+ years)
• Communication skills
• Medical administrative support
• Payroll
• Management (8 years)
• Budgeting
• Construction
• Project management software
• Supervising experience
• Computer skills
Certifications and Licenses
Driver's License
Additional Information
Skills
Customer satisfaction Team building expertise
Critical and creative thinking
Highly organized
Excellent listening skills
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