Senior Administrative & Stakeholder Operations Lead

Atom Szekely Zane

Venice, FL ********@*****.*** 941-***-****

LinkedIn: https://www.linkedin.com/in/atom-szekely-zane-b3410812

Senior Administrative Support Executive Calendar & Travel Coordination Confidential Communications Cross-Functional Operations

**PROFESSIONAL SUMMARY**

Administrative and operations professional with experience supporting senior leaders, coordinating complex calendars and travel, preparing meeting materials, managing confidential communication, and tracking action items across fast-moving, cross-functional environments. Skilled in Outlook, Word, Excel, PowerPoint, and organized follow-up across multiple stakeholders.”

SUCCESS SKILLS":

Executive calendar management

Meeting planning and logistics

Travel coordination and briefing packs

Confidential correspondence and approvals

Cross-functional stakeholder communication

Special project support

Microsoft Outlook, Word, Excel, PowerPoint

Attention to detail and independent judgment

Education

Florida Technical College/ National University College

B.S. in Business Management / Project Management Professionalism,

December 2017

Network Administration Hardware with Wireless Technology,

December 2011

Valencia College

Administration Information Technology, Advanced Network Security,

December 2013

Business Management,

Business Operations,

May 2015

Business Specialist,

December 2015

Business Administration,

Foreign Language,

December 2004

Additional Experience Skills:

ITIL 4 Practice Manager Certification – In Progress (Expected Q2 2026)

Azure DevOps-style tracking AI tools (Copilot/Chat GPT) T&M consulting model

Remote work tools: email, video conferencing, shared docs and spreadsheets, basic CRM style tracking

Management and leadership

Team development and coaching

Administrative and organizational skills

Cross-functional team coordination

Verbal and written business communication

Professional Experience:

**Client Engagement Manager - Executive Support*-Executive Assistant

Nanjing Bond International College Aug 2022–Jul 2024

Supported senior leadership with scheduling, meeting logistics, and follow-up action tracking.

Coordinated communication across departments and external partners to keep priorities aligned.

Prepared reports, agendas, and briefing materials for executive review.

Managed confidential information and maintained organized documentation.

Assisted with special projects, research, and operational support.

Nanjing International language Department Director Assistant Mar.2020- Jul. 2022

Conducted in-depth vendor and program analysis for international education initiatives, preparing detailed evaluation reports and financial impact assessments for executive leadership serving low-resource communities.

Developed project impact tracking systems, aggregating budget, procurement, and outcome data into actionable reports with visualizations for audit

Director Assistant Mar.2020- Jul. 2022

Coordinated a 2,000-student K-12 portfolio across 8 departments and multiple locations, driving 38% engagement growth

Led coordination across 8 departments and external vendors through structured follow-up, stakeholder alignment, and timely communication

Prepared executive business review materials and tracked ROI metrics, contributing to 92% client retention

Built tracking systems for stakeholder coordination, scheduling, and compliance follow-up

Conducted 140+ stakeholder interview presentation gatherings, resolving strategic issues with C-level leaders

Jr. Project Manager

Global One Networks, June 2019 - December 2019 (Technical Deployment Research)

Coordinated technical deployments and vendor communication, reducing implementation timelines by 40%

Replace with:

Created SOPs, workflows, and meeting documentation for cross-functional teams

CEO / Owner Manager

Atomic Zane Productions L.L.C., January 2010 - December 2010 (Event Impact Analysis)

Directed end-to-end impact research for city-wide events, from vendor sourcing through contract execution and performance monitoring against service level agreements

Negotiated high-value vendor contracts while analyzing program outcomes and ROI, delivering detailed post-event reports that informed future resource allocation.

Managed multi-vendor logistics research and created narrative impact summaries for stakeholders, demonstrating measurable community and operational benefits.

Marketing Intern/Asst. Stage Manager

University Properties International (UCF), January 2009 - January 2011 (Program Evaluation)

Managed vendor procurement research and contract analysis for major university events (Light Up UCF, Farmers Market), conducting market analysis and competitive bidding evaluations.

Reduced procurement cycle time 40% through standardized impact tracking processes, creating data visualizations and reports for event ROI assessment.

Coordinated multi-vendor impact reporting, documenting performance metrics and access logistics for large-scale community programs serving diverse populations.

Morrison Music and Productions, January 2004 - February 2008 (Event Impact Research)

Conducted contract analysis and performance research for large-scale events, creating detailed impact reports that measured ROI and stakeholder outcomes.

Negotiated vendor agreements while tracking program effectiveness metrics, producing narrative summaries and data visualizations for client presentations.

Managed logistics research and vendor coordination for music productions, documenting access barriers and operational impact for future event planning.

Professional Skil-set

Management and Leadership

Executive support and coordination

Project Management

Calendar and travel management

Meeting planning and documentation

Technology: MS Office Suite, spreadsheets, shared drives, virtual meeting platforms.

Team Development and Leadership

Administrative and Organizational skills

Confidential communications

Cross-Functional Team Coordination

Verbal and Written Business Communication Skills

Strong interpersonal and communication abilities

Developed Strategic Problem Solving• ITIL Service Management Processes

Languages

English: Native/Bilingual Spanish: Advanced

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