Medical Records Coder and Office Manager
Resume:
SHARON M. THOMAS DOOLEY, CPC
Fort Mohave, AZ 86426-5423
HOME PHONE: 928-***-****
MOBILE: 917-***-****
E-MAIL: ******@************.***
WORK HISTORY
**** – 2006 The Parkway Hospital – Forest Hills, NY 11375 – Medical Records Coder – Ambulatory
- Reviews medical record for all pertinent diagnoses and procedures performed during hospitalization and assign the appropriate ICD9CM codes according to established coding guidelines.
- Selects the principal diagnosis according to the definition of the principal diagnosis and established coding guidelines.
- Abstracts the pertinent required data elements and enters them in the computer system according to hospital and regulatory requirements.
- Codes and abstracts pertinent information for all ambulatory surgery cases flowing requirements and guidelines.
- Codes and abstracts pertinent information on all emergency room record following requirements and guidelines.
- Analyzes ambulatory surgery records for physicians’ deficiencies according to record completion guidelines and assigns the appropriate physician to complete those deficiencies.
- Enter all record completion deficiencies in the computer in accordance with the yellow deficiency sheet placed in the record.
- Locates and files all loose materials in a record as necessary.
- Follows procedure for the reporting of all cases as required for malignant Neoplasm, Congenital malformation. Alzheimer’s, Sterilization Reporting, Spontaneous Termination of Pregnancy, elective Termination of Pregnancy and all other reporting.
- Maintains the highest standard of confidentiality, and security of medical record/health information
- Perform routine clerical duties as requested.
- Reports to supervisor any discrepancies or problems. 2007 – 2009 Cargo Security Group, Valley Stream, NY – Office Manager
- Prepared and maintained payroll, timekeeping, accounts receivable, accounts payable.
- Utilized TEAM Financial Software to schedule officers.
- Ordered supplies and maintained inventory.
- Coordinated projects with outside contractors and over all facets of the projects.
- Liaison between clients and regional headquarters.
- Prepared and submitted the monthly, quarterly, and yearly budgets.
- Reviewed statistical data for efficiency and effective management.
- Devised and implemented an innovative program to control paid overtime.
- Continual coordination with Human Resource Department ensuring proper manpower requirements.
- Pre-approved schedules and payroll for region prior to forwarding to headquarters. 1996 – 2014 New York City Police Department – Medical Division, Corona NY 11368 – Staff Analyst Trainee II
Medical Division – Secretary to the Deputy Chief Surgeon
- Review, audit and make recommendations regarding medical bills that are out of ordinary due to their complexity and the cost involved. The Medical Division spends approximately
$17,000,000.00 annually on medical claims.
- Conduct statistical analyses and make recommendations regarding cost reduction techniques and strategies, as well as, to improve efficiency.
- Assist in analyzing and developing new payment and related procedures to address new payment codes and pricing tables generated by the NYS Workmen Compensation Board and the American Medical Association affecting medical bill payments.
- Update and maintain durable medical equipment fee schedule.
- Office manager, perform fairly difficult administrative functions, including handling confidential communications and calls
- Maintaining records, furnishing information and preparing reports.. Medical Division – Robert Thomas Clinic
- Maintained clinic printing daily members who are presently our sick via the FINEST, pulling their charts for the District Surgeon to make proper entries when the member arrives and enter data into FINEST members’ return to work date and time and proper ICD9CM code regarding diagnosis.
- Processed medical bills and scanned medical records into each individual member’s file. Medical Division – Special Medical District
- Created, devised and implemented a computerized version of the monthly report for approximately 170 uniformed members of the service who are Chronic B and on Restricted Duty.
- Prepare Consultation Referrals and present chart to District Surgeon to authorize for a member of the service to schedule their mandatory orthopedic visit.
- Update data on a regular basis entering the monthly Restricted Duty appearance date, quarterly orthopedic visits, the outcome of Article II appointments and Board results.
- Make necessary notifications to assure members keep their mandatory appointments.
- Make necessary notifications to assure members keep their mandatory appointments.
- Assist in running clinic, printing daily members who are presently our sick via the FINEST, pulling their charts for the District Surgeon to make proper entries when the member arrives and enter data into FINEST members’ return to work date and time and proper ICD9CM code regarding diagnosis.
- Prepare handwritten sheets for the Absent Control Unit twice a day with the members who are presently out sick, their name, tax number, home address, telephone number pass hours and their return to either work date and time or return dates for a follow-up visit with the District Surgeon.
- Answer phones, schedule appointments, filing and filling in for Orthopedic Clinic when necessary. Medical Division – Sick Desk – Supervisor
- Supervise the automated phone system utilized by the 41,000 police officers that may call in sick, leave their residence or are being admitted to the hospital.
- Take sick reports from undercover officers to assure their anonymity.
- Maintain the command log with appropriate entries of daily activities (unusual occurrences, vehicle removal, chain of custody, etc.)
- Assist staff with any questions they may have and training. Medical Bills Unit -- Supervisor
- Ensure compliance with Department’s rules and regulations regarding line of duty incidents and bill payment procedures.
- Supervise subordinates and the filing/storing of information.
- Perform in-house training.
- Assist subordinates in ascertaining proper CPT code for payment.
- Perform basic reference work regarding problems, inquiries or projects that arise from Unit’s function.
- Utilize computer to prepare correspondence and create reports, order and maintain office supplies. Medical Records Unit— Supervisor
- Supervise subordinates and the filing/storing of information.
- Supervise/process the processing of appropriate forms including reviewing, correcting errors, making adjustments and inserting appropriate information.
- Prepare log entries and post accounts.
- Answer routine written inquiries.
- Perform miscellaneous reference work.
1996. New York City Police Department – Office of Management Analysis and Planning, New York, NY 10038 – Police Administrative Aide/Senior Police Administrative Aide Management Orders and Directives Section— Supervisor
- Liaison for NYPD’s computerized Department Manuals on a Department-wide basis.
- Create, devise and implement computerized databases.
- Perform basic reference work regarding problems, inquiries or projects that arise from Unit’s function.
- Utilize computer to prepare correspondence, create reports and charts.
- Perform in-house training and scheduling of outside instructional seminars. 1994. New York City Police Department – Office of Management Analysis and Planning, New York, NY 10038 – Police Administrative Aide
Administration Unit—
- Maintain time records and payroll for approximately ninety people.
- Trained and supervised back-up timekeeper.
- Planned, devised and implemented the total design and formulas necessary for accessing and maintaining various logs, statistics and organizational charts.
- Translate written information into highly visual displays in the form of graphs, charts and other related materials necessitating a fundamental understanding of the purpose and goals of each report.
- Train and supervise other members on usage and functions of microcomputers. Special Projects/Grants Development Unit—
- Operate technical computer system.
- Worked with selected members in analyzing and evaluating certain aspects and functions of the Department for its overall effectiveness.
- Proofread and edit various materials for grammar and syntax.
- Reviewed various Federal, State and City grant proposals for use within the Department. Management Plan and Report Unit—
- Maintain records of all correspondence.
- Design appropriate reporting formats.
- Perform miscellaneous clerical tasks.
EDUCATION
2000. The Roxbury Institute For Medical Management – Certificate in Physician’s Billing 1994. Boricua College – Bachelor of Science – Business Administration - Summa Cum Laude 1990. LaGuardia Community College – Associate in Applied Science – Business Administration MEMBERSHIP
American Academy of Professional Coders - Emeritus Benevolent and Protective Order of Elks
Moose Lodge
American Legion Auxiliary
LICENSE
Certified Professional Coder (CPC)
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