Versatile Operations & HR Executive Leader
Resume:
Stacey Allen
Fort Worth, TX 76107
*******@*****.***
Professional Summary
Versatile business professional with 25+ years of experience across Business Management, Human Resources, Talent Acquisition, Accounting & Finance, Operations, Training & Development, Recruiting, Logistics, Oilfield Services, and Executive Support. Highly skilled in leading teams, managing complex processes, improving financial and operational efficiency, and building strong internal and external relationships. Detail-oriented, adaptable, and proficient in multiple financial and operational systems.
Professional Experience
Permian Innovations/Wallstreet Sand Co. — Executive Administrative Manager, June 2025 – Present
• Report directly to Founder and Business Director, managing diverse business operations and strategic initiatives to improve processes. Draft correspondence, prepare executive-level documents, and serve as the primary contact for all business needs.
• Streamline workflows, improving KPI’s and the reporting process, and sign all contracts.
• Work closely with the Chief Operations Officer to assist in meeting plant needs.
• Lead project management activities, including KPI reporting, Gantt chart maintenance, construction job planning, tracking, and coordinating deliverables to meet deadlines
• Oversee talent acquisition: Post and manage job postings, create interview guides, recruit top-level talent, onboard using Paycom, and employee computer setup.
• Process Payroll and benefits administration.
• Built and structured a C-Suite executive team, coordinated job fairs, and streamlined employee onboarding processes.
• Administer payroll, expense reimbursements, and vendor payments, ensuring accuracy and compliance.
• Oversee marketing, branding, website development, and graphic design initiatives.
• Direct office management operations, including supplies, and audit ticketing and tracking using mining sand systems.
• Accounts receivable load-out reporting for invoicing and sand ticket processing, including creating customer invoices.
• Supervise the office staff with day-to-day responsibilities.
• Accounts payable- enter all invoices into QuickBooks, pay invoices, set up vendors, credit references, file tax exemption, and dye-diesel usage to the state comptroller, handle other financial payments.
Alpine Silica (ProFrac Holdings) — Accounts Receivable Manager March 2024 – April 2025
• Lead a team of 5
• Prepare daily load-out reports from sales orders and oversee daily billing and cash applications to strengthen cash flow.
• Generate financial documents, reconciliations, and month-end close support.
• Distribute customer statements, apply payments, and maintain AR accounts.
• Code invoices by G/L categories, including third-party and inventory-related transactions.
• Collaborate with sales, production, plant management, and demand planning to resolve operational issues before invoicing.
• Collect W-9s, tax exemptions, and customer setup documentation.
• Prepare journal entries, credits, rebills, and offset entries to resolve discrepancies.
• Support SOX compliance by preparing documentation for auditors.
• Assist with reserve preparation for returns and contingencies.
• Review and approve time-off requests and payroll-related entries through Workday.
• Participate in process improvement planning, testing, and SOP development.
• Audit AR transactions for accuracy across invoices, purchase orders, and coding.
• Lead, mentor, and coach a team of 3–5 employees.
• Manage outsourced third-party collections and direct special projects.
• creating sand tickets, replacements, voids, maintaining audits using a mining sand tracking system.
Gulf Relay — Information Technology Transportation Business Accounting Analyst FA&P
August 2022 – September 2023
• Served as a subject-matter expert on assigned business processes and project management.
• Managed Freight Audit and Pay, reducing outstanding unbilled revenue.
• Developed and implemented policies, procedures, and SOPs to improve documentation and business operations.
• Maintained daily relationships with carriers as a 3PL liaison.
• Trained Managed Transportation staff on billing issue resolution and account maintenance.
Pinnacle Logistics Nov 2014-April 2022
Senior Manager, Accounting / Operational Training & Development March 2021 – April 2022
• Rebuilt the Training & Development structure and oversaw daily operations for an LTL/FTL line-haul facility.
• Hired and trained staff across all administrative and operational functions.
• Created SOPs supporting company standards and operational efficiency.
• Developed training materials and provided hands-on training for all new hires.
• Ensured quality control and implemented continuous coaching programs.
• Engaged with customers and employees to maintain strong business relationships.
• Led weekly meetings with satellite stations to align on customer concerns and training.
• Directed the Accounting Department and coordinated staffing celebrations. Accounting Manager
November 2014 – March 2021
• Led a team of 4–6 in billing, deposit applications, month-end close, collections, credits, bank reconciliations, and fuel surcharge calculations.
• Supervised a team of 25+ customer service agents and assisted with recruiting, payroll, and commissions.
• Managed customer relationships with 100+ accounts, including Amazon, FedEx, and DB Schenker.
• Drove process improvements and ensured billing accuracy. Previous Experience
JDC Enterprises — Accounting Manager -(January 2011 – November 2014) Oversaw AR, AP, general ledger, month-end close, revenue management, budgeting, and financial reporting.
Time Warner Cable — Recruiting Coordinator (Feb 2010 – Jan 2011) Recruiting, marketing, networking, interviewing, project management, and auditing. Panera Bread Fresh Dough Facility — Office & Production Manager (Jan 2009 – Jan 2010) Daily production planning, payroll, accounting, inventory, office, and production management.
YRC Logistics — Office Manager (May 2004 – Jan 2009) Accounting, payroll, HR, recruiting, operations, safety, dispatch, auditing, warehouse & office staff management.
Future Com — Human Resources Director (Feb 1999 – May 2004) Compliance, onboarding, interviewing, recruiting, terminations, and strategic planning for a sales-based organization.
Skills
• Software & Systems: Microsoft Office Suite, Excel (including Pivot Tables), Outlook, Nav, PayCom, Dynamics ERP, SandTraq, Fulcrum, MS Visio, AS400, Crown Data Systems, Kronos, Paycom, Paychex, QuickBooks, SAP, Red Prairie, Oracle, OPM, CRMS, AMS, HR Plus, Adobe, Shopify, Shopventory, Kenexa BrassRing, Workday, Fulcrum, Interact Cloud
• Financial & Operational Skills: General Ledger, Month-End Close, Reporting, Billing, AR/AP, Revenue Management
• Leadership & Operations: Team Management, Training & Development, Recruiting, Strategic Planning, Customer Service, Executive Support, Problem-Solving
• Additional: Data Management, Marketing, Sales, SOP Development, Quality Control, Logistics & Supply Chain
• Certified Notary Public- State of Texas
*** References available upon request
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