Executive Assistant to CEO & Board Leadership

DORIS HALES

Willis, TX 832-***-**** ***********@******.***

EXECUTIVE ASSISTANT TO CEO ENTERPRISE OPERATIONS & EXECUTIVE SUPPORT

Executive Assistant with 10+ years supporting CEOs, board members, and senior leadership in high-growth and enterprise environments. Proven expertise in managing complex calendars, coordinating global travel, and facilitating executive-level meetings that support business outcomes. Recognized for strong judgment, discretion, and the ability to operate effectively in fast-paced, high-stakes environments. Skilled in synthesizing information, managing competing priorities, and supporting executive decision-making with accuracy and efficiency.

CORE SKILLS

C-Suite Support • Complex Calendars • Domestic & International Travel • Meeting Facilitation • Task & Action Item Tracking • Google Workspace • Board Support • MS Office

• Expense & Budget Management • Executive Communication • Confidentiality • SOP & Policy Development

PROFESSIONAL EXPERIENCE

Executive Assistant (Contract Remote) Various Clients 2024–Present

• Manage complex, multi-executive calendars across time zones, prioritizing high-impact meetings

• Coordinate domestic and international travel, including logistics, expense tracking, and itineraries

• Prepare agendas, materials, and follow-ups to support executive decision-making

• Track executive action items from meetings and ensure timely follow-through

• Maintain administrative systems including SharePoint, Slack, and shared drives

• Assist with expense reporting, invoice tracking, and budget-related processes

• Serve as liaison between executives, internal teams, and external partners Executive Assistant to CEO & Board of Directors Hamilton Health Box 2019–2024

• Managed complex executive calendar aligning competing priorities in a high-growth environment

• Coordinated domestic and international travel with logistics, expense tracking, and contingency planning

• Led board meeting governance including agendas, materials, minutes, and follow-ups

• Spearheaded company events, leadership offsites, and focus groups coordinating vendors, locations, travel, and contractors

• Synthesized operational and business information into executive-ready materials

• Tracked executive action items and ensured accountability across leadership priorities

• Created SOPs and contributed to policy development to support organizational scaling

• Acted as liaison across teams and partners to resolve operational challenges

• Supported growth from startup to 100+ employees and improved administrative processes

Executive Assistant to CEO & Board of Directors ChampionX 2018–2019

• Managed executive scheduling, travel logistics, and leadership coordination

• Coordinated executive meetings, town halls, and corporate events

• Supported vendor coordination and event logistics across multiple stakeholders

• Served as liaison between executives, board members, and stakeholders

• Mentored administrative staff and supervised reception desk employees Senior Executive Assistant to CEO Emerus Holdings 2011–2018

• Managed executive calendar, travel, and meetings across multiple locations

• Implemented SAP Concur improving expense tracking and reporting

• Planned corporate events and executive meetings up to $350K including vendor and contractor coordination

• Tracked executive priorities and supported follow-through on key initiatives

• Supervised administrative team supporting C-Suite and other key Executives Executive Assistant to CEO/President RediClinic

2009–2011

• Supported CEO, COO, CFO, and legal counsel with scheduling, travel, and communications

• Coordinated investor meetings, audits, and executive-level events

• Managed vendor relationships and internal event coordination

• Developed workflows, SOPs, and organizational documentation Executive Assistant Lazard

2008–2009

• Prepared executive presentations, pitch books, and financial reports

• Supported bankers and analysts with research and client communications Administrative Assistant to Senior Leadership Insperity 1998–2008

• Coordinated meetings, communications, and administrative operations for large teams

• Developed filing systems and documentation processes to improve efficiency

• Supported event planning and internal communications initiatives EDUCATION

American Public University System — B.A. Psychology (In Progress) Lone Star College — Administrative & Microsoft Office Certifications

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