Program Administrator II, UAB School of Nursing

Pat C. Little

** ***** ***** * ******, AL ***** l Cell 205-***-****

Professional Experience

UAB School of Nursing January 2019-present

Program Administrator II

• Assitant to the Assistant Dean for Student Success.

• Processes and tracks all expenditures/credits, monitors and manages department and student association budgets, including travel requests for faculty and staff related to Student Success activities that receive Student Success funding.

• Responsible for accurate input, maintenance, and management of appropriate databases.

• Composes, types, updates, proofreads, and edits copies of general correspondence, memos, brochures, forms, recurring reports, and bulletins. Types and monitors correspondence by electronic mail.

• Provide administrative support for committees as requested – minutes, agendas, arrangements, etc.

• Assists in advising students of admissions processes.

• Oversee compliance with student background check and drug screening completion.

• Manages department equipment and supplies.

• Processes deposits for program enrollment and licensure and certifications verification through

TouchNet Marketplace

• May interview, make recommendation for hire, train, and supervise work study students.

• Acts in a caring and courteous manner toward all users/visitors in the following ways; uses positive interpersonal skills to alleviate concerns and frustrations of students, other staff, and faculty to provide assistance in a timely manner, references appropriate procedures in a calm and courteous manner.

• Participates, assists in the coordination, and ensure funding requests are submitted and processed related to SON events such as recruitment, award, or student events.

• Maintains current knowledge of departmental policies, procedures and regulations, and provides information and assistance as needed to facilitate the daily operations of the office.

• Performs other related duties as directed to support the missions of the School of Nursing. UAB School of Nursing February 2015-December 2019

Office Associate II

Provide office support for the Dean, Executive Assistant I and Director of Administrative and Strategic Projects, including, but not limited to answering phones, greeting and directing visitors of the Dean’s Office, scheduling rooms for meetings, ordering food, ordering supplies, processing requisitions/payment requests, and filing

Responsible for accurate input, maintenance, and management of appropriate databases

Coordinate travel for the Dean, including flights, hotel, car rental, and processing reimbursements for expenses

Type and monitor correspondence via electronic mail

Composes, types, updates, proofreads, and edits general correspondence

Process memberships for the School of Nursing and the Dean

Receive and log mail in the Dean’s Office and distribute appropriately

Manage the SON suburban and park cards, including reservations, maintenance, records and renewing permits

Manages Dean’s Office equipment and supplies

Treats sensitive/confidential information with utmost discretion

Add vendors and contracts to Oracle

Strong organizational skills with attention to detail

Stay up to date with UAB Learning System

UAB School of Nursing June 2014 – February 2015

Office Associate II

Provide support for the Director of Operations through special projects including collecting data, data input, reports, reporting, filing and updating records

Assist in preparation of incoming faculty and SACS accreditation

Manage the SON suburban and park cards including scheduling, maintenance and records

Assist others in department as needed with data input, filing and answering phones

Supervise work study students when necessary

Cover in the Dean’s office when necessary

Provide support for the Dean and the Executive Assistant to the Dean as necessary including but not limited to answering phones, greet and direct visitors of the Dean, ordering food, processing requisitions, ordering supplies, filing

Receive and log mail in the Dean’s office and distribute appropriately St. Vincent’s Foundation of Alabama, Inc. 2007 – June 2014 Philanthropy Specialist

Maintain the Blackbaud Raiser’s Edge database of more than 30,000 constituents

Receive, record and acknowledge daily contributions with an average of 30-50 gifts per week ranging in size from $5.00 to $1,000,000+

Plan and execute a fundraising special event at Saks Fifth Avenue generating more than $15,000 in net income each year

Coordinate all details for the location, food, invitations and packets for Board of Directors meetings, Board committee meetings, and Junior Board meetings

Schedule major gift solicitation meetings for the major gift officers within the office

Assist with the implementation of a renewal and acquisition direct mail strategy, including a grateful patient initiative

St. Vincent’s Hospital 1991 - 2007

Personnel Health Specialist

Coordinated Workers’ Compensation for the hospital’s 2,000+ associates including Incident Reports, OSHA Logs, working with managers/associates regarding injury, light duty, returning to work, time off, working directly with insurance company compensating associates for time off, and mileage (as a self-insured institution we directed medical care up to $500 including doctor visits, physical therapy, pharmacy and medical procedures)

Set up new associate physicals, including follow-up vaccinations or medical issues before starting to work

Provided monthly/yearly reports as needed (TB Skin testing for departments, vaccinations)

Advised associates on ergonomics, FMLA, and restricted duty (non-work related) EBSCO Industries 1988-1991

Human Resource Assistant

Coordinated Workers’ Compensation issues including incident reports, OSHA Logs, direct contact with the insurance agency, employee physician visits/physical therapy, workers’ compensation payments and return to work

Maintained Employee Data (new employee entry, vacation, sick time, time off, etc.)

Worked directly with Blue Cross/Blue Shield of Alabama and employee regarding benefits

Performed receptionist duties including answering and directing switchboard calls for a mulit- national company

Teller

Performed deposits, withdrawals, etc.

Provided member monthly reports, daily activity, etc. Technical Experience

Proficient Knowledge: Raiser’s Edge, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Adobe, Oracle

Intermediate Knowledge: Microsoft Publisher, Access, Zoom Basic Knowledge: Adobe In-Design

Education

Trussville High School, Trussville, Alabama 35173

High School Diploma, 1988

References

Scott Powell (Former Supervisor)

Executive Director, Alabama Head Injury Foundation Phone: 205-***-**** E-mail: ************@*********.*** Vickie Ray, Supervisor

Executive Assistant, UAB School of Nursing, Dean’s Office Phone: 205-***-****

Angela Hornbuckle (Friend, Former co-worker)

Phone: 205-***-****

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