Remote Virtual Assistant - Experienced Federal Administrator

Mary A. Short – Professional Profile

Work Experience

Technical Engineering & Applications Management (TEAM) Inc.

Business Consultant – February 2018 – Present

Mary offers her expertise to clients focusing on business development, providing the support required to define and understand their business mission and goals.

Program and project management - operational oversight.

Staff development and training.

Contracts administration.

Establish, track and monitor budgets and obligated funds.

Office Management.

Contracting Officer’s Representative (COR) / Project Manager

Pension Benefit Guaranty Corporation

March 2009 – February 2020

In her role as Contracting Officer’s Representative (COR) GS13 and Project Manager, Mary A. Short provided comprehensive contract administrative services to support the requirements of the Performance Work Statement (PWS) Document Management Center (DMC) contract. She developed Independent Government Cost Estimates (IGCE) and participated in writing Statements of Work (SOW), Requests for Proposals (RFP), and Requests for Quotes (RFQ). Mary evaluated submitted proposals and participated in the technical review process.

Planned budgets and compared contractor proposals to ensure fair pricing.

Reviewed invoices for accuracy and completeness for approval or disapproval.

Processed payments using the electronic Invoice Payment System for the agency.

Monitored the budget to track funding usage and requested additional funds as needed.

Approved contractor invoices and purchase orders for supplies necessary for operation.

Worked closely with the Procurement Department, Contracting Officer (CO), Contract Specialist (CS), and stakeholders to ensure quality, timeliness, and compliant execution of acquisition activities.

Responsible for staff development and training.

Monitored contractor performance, schedules, milestones, and compliance with contract terms; assisted in resolving any performance issues.

Experienced in conducting comprehensive acquisition support activities and has working knowledge of the Federal Acquisition Regulations (FAR).

Provided oversight of contractors’ staff by developing and implementing a Quality Assurance Surveillance Plan (QASP) to monitor, track, and report on performance according to contract requirements.

Prepared contract modifications, option-year notices, and close-out documents.

Standard Operating Procedures (SOP) and Contracting Officer’s Representative (COR) files maintained on Microsoft SharePoint sites

Project Manager / Management Program Analyst

Pension Benefit Guaranty Corporation (PBGC)

March 2020 – September 2025

Mary serves as a project manager for the Office of Benefits Administration (OBA), Document Management Center (DMC), located at PBGC Headquarters and other remote field office processing centers. She is responsible for data collection of participant files to process retiree pension plan benefits.

Provided technical oversight and performed trend analysis related to the office management and operation of the center and field locations.

Managed operating contract budgets for staff, travel, and supplies based on approved funding.

Analyzed and managed documentation of retiree data collected and scanned. Monitored and tracked overall project progress, ensuring all DMC contract requirements were met and work was performed according to procedures in the contract statement of work.

Designed and implemented the Quality Assurance Surveillance Plan (QASP) to ensure completed tasks met established performance requirements. Deliverable timelines and efficiency were essential to the project.

Monitored, managed, and mitigated project risks by analyzing issues and recommending solutions as necessary.

Planned and coordinated with OBA organizational units, management teams, and external stakeholders to define business requirements for projects.

Education

Federal Acquisition Institute/Program/Projects III Washington, DC, United States

Major: Certification for Program and Project Managers Level III

Federal Acquisition Institute/Contracting Officer's Representative III Washington, DC

Major: Certification for Contracting Officer's Representative Level III

Strayer University Alexandria, VA, United States Associate’s Degree – 12/2013

GPA: 3.8 of a maximum 4

Major: Business Administration Minor: Acquisitions and Contracts Management

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