HR Operations and Recruitment Coordinator
Resume:
Contact
Skills
Work History
Bonnie Shapiro
Address
Swampscott, MA 01907
Phone
**************@*****.***
Microsoft Office Suite:
Word, Excel, Access,
PowerPoint, Outlook,
Microsoft SharePoint;
Adobe, Internet Research
and Navigation, Database
and Records Management;
Mass Forge; Account
Management and Business
Operations; Accounts
Payable, Salesforce CRM;
Drafting Contracts,
Compliance, Proofreading
and Editing; Westlaw and
EDGAR.
Recruitment Coordinator, Residential
Services
MASSACHUSETTS DEPARTMENT OF DEVELOPMENTAL
SERVICES, DANVERS, MA
Assist with all hiring activities through MassCareers
(e.g. create job postings, phone screen
applicants and coordinate interviews when
appropriate).
Work closely with Talent & Acquisition and
Employment & Staffing departments on
development and implementation of HR
programs and processes for recruiting, hiring and
onboarding.
Conduct outreach activities with local colleges
through external job announcements, attending
job fairs and organizing recruitment
presentations.
Work with tracking systems to speed up hiring
process and increase number of hires.
Review and analyze data to determine
effectiveness of internal hiring functions and
operations.
Organize and track new hire IT equipment and
requests.
2022-10 -
Current
Office Support Specialist II, Residential
Services
MASSACHUSETTS DEPARTMENT OF DEVELOPMENTAL
SERVICES, DANVERS, MA
Provide support to Associate Director and 8
Residential Service Directors in the North East
Region consisting of 75 group homes
Responsible for processing and tracking Mass
2017-01 -
2022-10
Careers
Coordinate orientation schedules for new
employees
Schedule and coordinate mandatory employee
certification trainings such as CPR, MAP and
PABC
Use and maintain Microsoft Access database to
compile data and prepare monthly training
reports
Ensure all staff is in compliance with state-
mandated annual trainings
Responsible for entering and uploading all
employee training data onto Mass Forge
Responsible for organization and up keep of
detailed filing systems
Office Support Specialist, Commissioner's
Office
MASSACHUSETTS DEPARTMENT OF HIGHER
EDUCATION, BOSTON, MA
Maintain communication and documentation
files for the Massachusetts Department of Higher
Education
Draft all campus presidential search committee
interview meeting minutes
Prepare, format and proofread documents
including email correspondence
Manage Outlook calendars for both the
Commissioner and Chief of Staff
Conduct research for Legal department,
workforce development and trustee relations
areas
Assist the External Affairs and Academic Affairs
with time sensitive projects and large event
preparation
Provide support to the Budget Director and Senior
Budget Analyst in logging and tracking all
invoices and incoming checks in Excel.
2015-01 -
2017-01
Administrative Support Specialist
MASSACHUSETTS DEPARTMENT OF HIGHER
EDUCATION, BOSTON, MA
Worked directly with Associate Commissioner for
Economic and Workforce Development
Maintained schedule of project/task priorities and deadlines for deliverables from the Office of
Workforce Development within the Department
of Higher Education and across other elements of
the department, state government and
institutions for higher education
Managed the calendars of the Associate
Commissioner and five staff members
In charge of planning and scheduling events,
meetings and conference calls both on and
offsite
Drafted, formatted, proofread and distributed
documents including emails, meeting minutes
and reports
Prepared Associate Commissioner's monthly
travel reimbursement requests and resolved
administrative process issues and inquiries
Responsible for organization of workforce
development electronic filing system
Conducted internet research and data collection
to facilitate the writing of workforce development RFPs, plans and reports
Handled all IT requests
2014-01 -
2015-01
GMP Compliance Coordinator
Shire Pharmaceuticals, Inc, LEXINGTON, MA
Improved Annual Product Quality Review
template
Coordinated Annual Product Quality Review by
merging individual author's sections, word
formatting, PDF formatting and
managing/updating excel spreadsheet trackers
Coordinated inspection responses and updates
by merging individual author's sections, word
2014-01 -
2014-12
formatting, and PDF formatting
Assisted in filing, metrics generation, and
SharePoint tracking for Annual Product Quality
Review and Inspection commitments.
Paralegal
Orbotech, Inc, BILLERICA, MA
Handled regulatory compliance, employment
law and commercial transactions for general
counsel in charge of U.S. Operations
Prepared detailed description of corporate
entities and products and researched all filings in order to complete the offensive and defensive IP
infringement insurance application
Conducted research regarding potential impact
of state sales tax
Reviewed background documents and compiled
detailed analysis of customer contracts for use in asset purchase transactions
Prepared committee meeting minutes
2013-01 -
2013-12
Processor
Woodbridge Structured Funding, LLC, BOCA RATON,
FL
Drafted structured settlement, investment annuity
and lottery contracts
Examined client data and legal documents for
accuracy and compliance within state statutes
Researched and analyzed client policies, annuity
contracts, insurance company benefit letters
along with computing T-Value numbers in order
to verify payment streams
Data entry of customer and contract information
into database
Management of all necessary mailing of
documents to customers.
2011-01 -
2012-01
Investment Assistant
John Prokos Jr., First Allied Securities, Inc, BOCA RATON, FL
2006-01 -
2011-01
Education
Designed Excel spreadsheet tracking report
system to record and update daily status of client new business and provide support in
management of 150+ client base, assets totaling
about 50 million dollars
Researched and resolved client issues and
inquiries regarding account balances, activity,
documentation, statement information, and
general product and/or service information
Processed and transacted all client business in my role as broker-dealer liaison
Organized, charted, implemented all business
through daily use of Salesforce CRM,
broker/dealer's advisor intranet conduit, Albridge wealth reporting program, clearing firm Pershing's NETX360, Outlook, Excel and Word
Monitored compliance: ensured clients'
investment disclosure forms complied with FINRA
standards; conducted audit preparation and
maintained most updated product kits/broker-
dealer forms.
Bachelor of Arts: Political Science
Brandeis University - Waltham, MA
Master of Education
Salem State College - Salem, MA
Summa Cum Laude
Paralegal Studies Program
Boston University - Boston, MA
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