Medical Administrative Assistant with 13+ Years Experience

Heather R. Gartman

**** *. ********* ******

Glendale, AZ 85308

Cell No. 602-***-****

*********@*****.***

Experience

California Closets dba California Closets

Legal Admin/ Facility Coordinator Phoenix, AZ 08\2021-03\2025

Awarded Above and Beyond Award Q1 2022;

Implemented and responsible for processing daily mail and the timely delivery to all team members;

Assisted with the tracking and renewing of large multistate vehicle fleet emissions and registrations, renewed toll passes and resolved traffic tickets;

Coordinated with CFO for signatures on vehicle title transfers, vehicle purchases, and vehicle disposals;

Filed and maintained auto and general liability insurance claims;

Performed due diligence and legal entity research;

Reviewed customer contracts and worked closely with insurance agent to request Certificates of Insurance (COIs);

Managed, balanced and submitted monthly credit card receipts and budget for ordering, processing, and receiving office inventory;

Reviewed property lease and worked with property manager in ensure compliance;

Coordinated with IT Team to create online conference room reservations;

Managed facility front desk, visitors, customers, large meetings, and office vendors;

Worked with legal team to assist with employee record requests;

Responsible for notarizing documents, arraigning FedEx and USPS deliveries, and outgoing mail;

Alchemy Wellness Clinic

Administrative Assistant Glendale, AZ 01\2008-03\2020

Provided all front office support for busy chiropractic office;

Coordinated complex scheduling;

Filed, organized, and prepared patient charts for daily appointments;

Arrived promptly to prepare system applications and treatment rooms;

Maintained customer cost accounts, correspondents, balanced daily office transactions and monthly inventory;

Glendale Community College

Accounts Receivable Glendale, AZ 10\2006-01\2008

Controlled daily management of billing, collections, and year-end closing;

Acted as liaison between management, staff, suppliers, and departments;

Ensured timely payments to vendors and negotiated past due account payments;

Prepared financial statements such as budgets, billing, and cost reports;

Confirmed and verified account numbers, balances, and spending of funds;

David Burnell Smith Esquire

Criminal Defense Paralegal Scottsdale, AZ 02/2001-04/2005

Responsible for all criminal case procedures;

Handled large volume of correspondence, maintained client cost accounts and prepared exhibits and notebooks for trial;

Established priority and delegated duties to paralegals;

Responsible for bookkeeping and accounts payable;

Analyzed docket and prepared attorney’s daily itinerary;

Transcribed dictation, maintained client files from open to close;

Education

Arizona State University

Awarded Bachelor of Applied Science, Pre-Law Minor

Tempe, Arizona 2006

Rhodes College (Everest College)

Awarded Associate of Applied Science, Paralegal Assistant (ABA Approved)

Phoenix, Arizona 2002

License and Computer Skills:

Notary Republic

Adobe

DocuSign

Excell

IntelAgree

Microsoft Teams

Microsoft Word

Outlook

Paylocity

PowerPoint

SharePoint

Xakia

Zoom

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