Executive Administrative Leader with Operational Expertise

PAULA OLUWAS

Pikesville, Maryland *****.****@*****.*** +1-470-***-****

SUMMARY

Strategic and highly organized administraEve professional with over 5 years of experience supporEng C suite leaders and cross funcEonal teams across healthcare, educaEon, government, and legal sectors. Proven ability to manage complex calendars, coordinate meeEngs and events, support operaEonal iniEaEves, and act as a central point of contact for internal teams and external partners. Known for improving operaEonal efficiency, maintaining strict confidenEality, and anEcipaEng leadership needs to keep teams focused and producEve in fast paced environments.

EXPERIENCE

Execu&ve Administrator

Leaders of Tomorrow Youth Center Dec 2024 – Date

• Provide Strategic and operaEonal leadership across administraEve, programmaEc, and organizaEonal funcEons supporEng leadership prioriEes and organizaEonal mission.

• Oversee program management coordinaEon, compliance tracking and operaEonal reporEng to ensure efficient service delivery.

• Support HR related funcEons including recruitment coordinaEon, onboarding documentaEon, payroll communicaEon and performance documentaEon.

• Facilitate internal communicaEon, staff development and training coordinaEon across teams.

• Manage documentaEon systems, reporEng processes and office operaEons while ensuring regulatory compliance.

• Collaborate with leadership to implement strategic iniEaEves and maintain stakeholder relaEonships.

• Implemented improved communicaEon tracking processes that increased response efficiency by E0% using CRM systems.

• Supported client experience iniEaEves that contributed to a 25% increase in customer saEsfacEon through data driven communicaEon improvements. Execu&ve Administrator to the Chief Execu&ve Officer Pacese:er Health Systems October 2022 – December 2024

• Provided high-level administraEve support to the CEO, including complex calendar management, meeEng coordinaEon and confidenEal communicaEons.

• Prepared execuEve reports, presentaEons and briefing materials for leadership and external stakeholders

• Prepared reports, presentaEons, and key documents for internal and external stakeholders, including regulatory bodies.

• Organized internal and external meeEngs, training sessions and company events, ensuring smooth logisEcal coordinaEon.

• Acted as a liaison between the CEO and cross funcEonal teams to support execuEon of operaEonal projects and iniEaEves.

• Maintained strict confidenEality while managing sensiEve organizaEonal and personnel informaEon.

• Facilitated biweekly cross departmental meeEngs that improved project turnaround Eme by 20%. Execu&ve Assistant -Commissioning and Contracts

Brent Council April 2020 – October 2022

• Supported senior leadership by coordinaEng contracts and placement schedules, and operaEonal documentaEon while ensuring compliance with legal and regulatory standards.

• Managed relaEonships with internal teams and external providers to ensure clear communicaEon and effecEve service coordinaEon.

• Prepared service-level agreements (SLAs), reports and administraEve documentaEon supporEng leadership decision making.

• Oversaw key administraEve systems including data tracking, reporEng and documentaEon management.

• Served as the primary point of contact for all administraEve inquiries and stakeholder communicaEon.

• Managed calendars, scheduled meeEngs, and coordinated event logisEcs for leadership teams.

• Provided meeEng support including agenda preparaEon, minute taking and documentaEon distribuEon.

• Handled financial administraEon including purchase orders, invoice processing, and transacEon tracking. EDUCATION

LLM, Interna&onal and Commercial Law (Corporate Specialist) University of Buckingham LLB, Bachelor of Laws University of Herbordshire

SKILLS

ExecuEve Support and AdministraEve OperaEons

Calendar and Schedule Management

MeeEng and event CoordinaEon

Travel and logisEcs coordinaEon.

Cross FuncEonal CommunicaEon

DocumentaEon, ReporEng and Data Tracking

Project CoordinaEon & Task PrioriEzaEon

ConfidenEal InformaEon management

Stakeholder and Vendor CoordinaEon

Financial AdministraEon including Invoicing and Purchase Orders Microsog Office Suite including Word, Excel, Outlook, PowerPoint OperaEonal Problem solving

Event Planning & CoordinaEon

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