Accounts Payable Specialist-Budget & Financial Analysis

MARY ANN SYPERT

Email: ********@***.*** Tele: 301-***-****

Veterans Preference: No; Clearance: Public Trust

SKILL SUMMARY

Certified in Financial Management

Experienced in the budget, personnel, and the administrative arena

Expert knowledge of the Federal government budget process and financial management

Received, sorted data, edited and consolidated budget justifications and narratives

Managed current and prior year funds accounts, developed and compiled financial reports

Maintained operating/spending plans for multiple types of funding

Electronically certified funds available and approved acquisitions and operational expenditures

Skilled utilizing SharePoint, Excel based dashboards and agency share drives

EXPERIENCE, DUTIES AND RELATED SKILLS

Agency for Children and Families

Office of the Commissioner, Budget Office

Senior Budget Analyst (5/2020 – 03/2025)

BUDGET ADMINISTRATION: Specialized in budget formulation; execution and executive level financial administrative support. Expert knowledge of the Federal government budget process from the cradle to grave. Reviewed justifications and presentations. Entered allowances, prepared salary projections, and transferred funds between accounts for the central office and 10 regional offices. Certified and approved funds availability for all operational activities, i.e., travel, supplies, grants, contracts, agreements, payroll, information technology, facilities, and rent. Ensured obligating documents were completed prior to certification of funds.

Performed recordkeeping, maintain commitment registers in Excel spreadsheets, and performed monthly reconciliations and future years forecasts for funds control and ensured compliance with the Anti-Deficiency Act. Tracked discrepancies and notated pending and planned actions, as needed. Cross checked reports with other records keeping tools and reports to ensure early detection of discrepancies. Reviewed line-item balances for each variance as required to develop steps to resolution to safeguard against waste and misappropriation of funds. Query Oracle based financial management systems, perform forensic audits and data entry. Reviewed invoices, and receipts, and provide analysis of data and summarize results in reports. Maintained various excel-based dashboards.

Developed operating plans and conducted planning meetings; provided interpretation on legislation and performance measurements. Served as an internal control liaison. Researched and consolidated complex data and performed risk assessments. Identified potential weaknesses to reduce the number of improper payments and ensured recovery of improper payments as needed. Monitored allotted funds for assigned programs. Ensured data provided to staff was accurate and current in union with the general ledger. Sorted data, compiled reports and finalized official reports. Researched programs guidelines through existing OMB, GSA, HHS, ACF and ACYF resources. Good knowledge of contracts and the Federal Acquisitions Regulations, The Prompt Payment Act, Federal laws, principles, and regulations of budgeting, and historical actions.

Office of the Assistant Secretary for Civil Rights

, Program Planning and Accountability

Management and Program Analyst (1/2017 – 5/2020)

BUDGET ADMINISTRATION: Provided budget execution and administrative oversight of allocated funds for staff, time and attendance, technology usage, facilities, contracts, and inter- agency agreements. Analyzed and evaluated the effect of cost and program changes, processes, forecasts, and shortfalls. Applied business intelligence and developed strategies for presenting the budget and provided advice on policy implications, regulations, and legislation for Office Civil Rights EEO programs and operational costs. Tracked personnel actions; provided salary and benefits projections, settlement payout estimates and liaison with timekeepers to ensure timecard corrections were processed timely when needed.

Performed risk assessments and analysis for Federal funds to prevent ratifications and Anti-Deficiency Act violations. Recommend and transferred funds between accounts to support program activities and made general ledger adjustments. Received, created and completed inter-agency agreements, contracts and funding related documents and ensure that they were executed in accordance to Federal Appropriations Law, Federal Travel Regulations, Federal Acquisition Regulations, U.S. Codes, U.S. Economy Act and the Prompt Payment Act. Consolidated data from various sources, compiled, and submitted for signature and responded to A-123 audit sample request. Safeguarded against waste, unauthorized use, and misappropriation of funds. Performed analytical studies; gathered background, historical, legislative and budget authority data to present to senior management making recommendations for new and/or revised approaches, and standard of operating procedures on a full range of duties, complex issues, including obscure problems. Served as a technical expert and provided advice to management on difficult financial management and reporting.

Health Resources and Services Administration

Office of Operations and Management

Program and Management Analyst, (11/2009 – 01/2017)

Provided programmatic, fiscal, and administrative oversight. Managed, tracked, and approved expenditures for seven federal public health programs offices including the MCH Block Grant to States Program with multiple allotments executed via formula and discretionary grants, cooperative agreements, and contracts.

BUDGET EXECUTION: Updated budget/operating plans, and spreadsheets. Analyzed, formatted, and consolidated data s, and used in conjunction with the commitment register to reconcile accounts. Served as contact and authoritative representative for resolution of budget related issues. Verified and evaluated data for accuracy; adjusted reports and used good judgment to resolve discrepancies and errors. Conducted annual year-end closing activities and recordkeeping to balance the books.

Office of Public Health and Science

National Vaccine Program Office

Program Analyst, ( 4/2007 – 11/2009)

Provided technical advice, wrote statements of work, task orders, and independent government cost estimates. Defined deliverables and timelines for submission. Performed an array of administrative, advisory, and technical duties, including personnel, strategic planning, and budget formulation and execution. Provided status of funds. Created and generated salary projections, reports, spreadsheets, and forms using various egov applications including UFMS, ITAS, Govtrip, EHRP, and Oracle. Prepared staffing and budget plans; monitored spending to avoid shortfalls and to ensure alignment with approved projects.

Humphrey Admin Resource Center

Management Analyst (1/2002 - 4/2007)

Performed a variety of executive level administrative, budget, and personnel duties working directly with senior management for the agency, which administered administrative oversight for 12 Program Offices, 10 Regions, and 7 Advisory Committees. Designed, evaluated, and developed resources. Provided guidance and interpretation on complex statutes, regulations, legislation, and policies pertaining to human resources, workforce planning, and administrative functions for GS, SES, SGE, and Commissioned Corps Officers within OPHS.

U.S. Department of Health and Human Services OPHS, Budget Office, OPHS

5600 Fishers Lane, Room 18C-26, Rockville, Maryland 20857 Management Assistant GS-343-10 - (1/2000 – 1/2002)

U.S. Department of Health and Human Services OPHS, Executive Office

200 Independence Avenue S.W. Washington, DC 20201 GS Secretary GS 301-09 -03/1996 - 1/2000)

D.C. Department of Housing and Community Development Single Family Rehabilitation, Office of Grants Management

51 N Street, N.E. Washington, DC 20002 Grants Management Specialist GS-1109-9

(2/1992 - 11/1994)

EDUCATION

Strayer University Washington, DC 2007-2009

References upon request

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