Accomplished Administrative and Payroll Professional

Jessica Kay Melvin-Russell

Jessica Kay Russell-Melvin

*** **** **., *******, ** 15340 305-***-**** *****************@*****.*** Accomplished professional with over ten years’ experience in business operations. Experienced in efficient team management, working in fast-paced environments, and multi-tasking. Strong administrative and interpersonal skills.

SUMMARY OF COMPUTER SKILLS

Microsoft Office Suite Microsoft Office Peachtree Accounting

Microsoft Word Intuit QuickBooks VeriFone POS system

SAP Oracle DOS

PROFESSIONAL EXPERIENCE

Payroll Specialist III, July 2016-July 2022

NVR Inc., Canonsburg, PA

● Perform all new hire duties, I9, new hire paperwork, entering new hire into system (setting up taxes, direct deposit)

● Complete all unemployment, wage garnishments, IRS claims

● Balance monthly, quarterly, yearly local, state and federal taxes, prepare for payment

● Process payroll for around 6000 employees with Kronos and Vista HRIS, calculate house discounts, print, log and mail all checks

● Work with UPS and Iron Mountain to complete and shipping and storage needs, complete all office orders and purchases

● Equifax administrator for I9 and unemployment

● Update policy and procedures, create new programs implementing better efficiency and time management, host training classes for new and existing managers and office administrators, create and host training for proper I9 completion

● Work directly with CEO, Directors, HR, and other management personnel Post-Closing Mortgage Closer, September 2015-July 2016 NVR Mortgage, Canonsburg, PA

Prepared closing documents accurately prior to sending final documents to the investor within time required time frame

Request correction for errors present in documentation

Calculated LGC percentages to verify mortgages met the 25% loan requirement

Performed routine office functions and other duties as assigned Executive Assistant & Office Manager, April 2014-August 2014 ROW Equipment, Dover, OH

Assisted off-site operations manager with office duties

Coordinated workflow between the field, local, and corporate office

Entered daily/weekly payroll from JSA. Processed personal reimbursements for per diems

Screened and processed new employees

Jessica Kay Melvin-Russell

Completed yard and shop inventory. Ordered inventory

Maintained relationships with clients and suppliers

Complete daily and monthly cash balancing

Performed routine office functions and other duties as assigned. Office Manager, December 2011 – January 2014

DMJ Construction, Bulger, PA

Coordinated payroll, job costing, accounts payable/receivable, and estimates, cash balancing

Screened and processed new hires

Maintained licensing, insurance, and required job permits

Worked with clients and suppliers on and off site

Oversaw employees on site as needed. Performed random performance and safety checks. Performed office duties as needed

Senior Reimbursement Specialist & Assistant Team Lead, June 2007-December 2011 McKesson Corporation, Pittsburgh, PA

Audited and updated patient accounts. Worked with credit and collection agencies, doctors, and patients to verify payment receipt.

Coordinated billing and reimbursements to patients, doctors, and insurance companies

Cooperated with Medicare, Medicaid, and private insurance companies to resolve billing issues

Received and posted payments by mail, bank lockboxes, online ERA system and credit card payments. Processed transactions totally over $3 million dollars a month

Verified that clients and patients met state and federal compliance requirements

Prepared monthly reports, including revenue projections

Complete daily and monthly cash balancing

Administrative Assistant, June 2004-August 2006

Russell’s Masonry, Burgettstown, PA

Managed all office operations, including filing, receiving payment, paying bills, payroll, payment of federal and local taxes, daily and monthly balancing of cash applications

Ensured insurance and certificates were updated and in compliance

Worked on a daily basis with client and vendors

Account Manager (Contract), December 2004 – July 2006 Thermo Fisher Scientific, Pittsburgh, PA

Develop and maintain effective customer relations with purchasing and end user within assigned territory

Independently make decisions, but also utilize available resources to meet customer needs and work effectively with cross-functional team of supplier and internal resources

Develop and execute sales strategies and plans to expand business within assigned territory; Maintain a pipeline of opportunities to meet or exceed sales objectives

Perform sales calls and vendor relations with all customers and potential customers in the assigned territory primarily by phone, but face-to-face customer meetings may be required

Research competitor and industry activity and keep informed of new products/services and other general information of interest to customers incorporating this data in the business plan; Introduces new products and services

Jessica Kay Melvin-Russell

Manage pricing within territory to control profitability

Maintain accurate reporting, records, and files necessary for proper management of territory Communicate with supervisor any customer issues or potential problems; perform other tasks assigned by manager

Inform customers of supply and price trends and assist in inventory control

Verifies that invoices are processed timely and vendors are paid within terms

Resolve vendor disputes and handles vendor inquiries

Assists with month end close and journal entries

Applies daily cash applications

Reconciles monthly bank statements, daily cash balancing Junior Accountant (Contract), June 2004-December 2004 Bayer Corporation, Pittsburgh, PA

Perform bank reconciliations,

Reconcile balance sheet accounts

Record journal entries for all bank transactions

Record journal entries for payroll and accruals

Assist with accounts payable, accounts receivable, expense reporting

Assist in month-end reporting

Ensure financial reporting deadlines are met.

Post orders by verifying customer PO details.

Collect and analyze data to support commission calculation and coordinate with the sales organization.

Financial audit preparation and cooperation with the audit process.

Assist team with various projects

Prepare of monthly reconciliations and key financial schedules

Review of semi-monthly payroll reports for multiple branches

Administer & maintain vendor records for multiple locations

Manage IRS W9/1099 tax processing for our vendors

Participate in the internal audit function

Perform daily customer payment entry

Scanning or filing documents as required

Produce and maintain various daily reports

Assist in prep of monthly financial statements

Assist in month end closing and financial management reports. EDUCATION

Associate in Accounting Degree with Business Concentration, Pittsburgh Technical Institute, Oakdale, PA 2004 GPA: 3.8, Received distinction for high honors

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