Versatile Administrative & Office Coordinator

DiAnn Offord

***** * ******** ** **********, CA *1324 +1-682-***-**** *************@*****.***

Professional Summary

Dynamic administrative professional with 15+ years of diverse office support and data entry experience. Adept at utilizing Microsoft Office tools including Word, Excel, and SharePoint to maintain records, organize documentation, and schedule meetings. Brings strong attention to detail, excellent organizational skills, and a proven ability to adapt to department-specific needs to ensure efficient daily operations.

Work Experience

Data Entry Specialist

Robert Half- PCI Consultants Campaign Offices Westlake, CA

March 2026 to Present

• Performed high-speed data input with 40-50 wpm accuracy, ensuring minimal errors and maintaining data integrity

• Verified data by cross-checking input against source documents, identifying and correcting typos to ensure accuracy

• Managed document organization and filing, maintaining orderly physical records post-entry

• Updated and maintained databases by adding new information and removing outdated records

• Demonstrated meticulous attention to detail while managing large volumes of physical paperwork and data

• Executed data input tasks at 40-50 wpm with high accuracy, minimizing errors

• Conducted thorough data verification by cross-referencing input with source documents to correct discrepancies

• Organized and filed physical documents systematically

• Maintained and updated database records, ensuring data currency and accuracy

• Maintained high-quality standards through detailed attention to data and document management

Site Coordinator

Sylvan Learning Center Los Angeles Los Angeles, CA

September 2025 to March 2026

• Supported daily site operations by supervising tutors and students to ensure program effectiveness and safety

• Coordinated logistics and maintained a productive environment aligned with company policies and compliance standards

• Conducted regular walk-throughs to identify opportunities for continuous improvement

• Submitted detailed daily reports on attendance, incidents, and program updates to leadership

• Facilitated effective communication among staff, students, and parents to support program goals

• Led session setup and wrap-up, directing staff and supporting student arrival and dismissal processes

• Recorded attendance and achievement data accurately on designated platforms following data collection guidelines

• Conducted audits to ensure compliance with program policies, safety procedures, and quality standards

• Provided real-time support to teaching staff and reinforced classroom expectations

• Submitted comprehensive daily reports on attendance, incidents, and program updates to management

• Collaborated with Site Leads, Program Managers, and Directors to enhance program delivery

• Maintained effective communication with staff, students, and parents to foster a positive environment

Office Coordinator

Living on the E.D.G.E Outreach Mesquite, TX

February 2010 to September 2025

• Managed administrative office operations, overseeing employees and volunteers to ensure efficient workflow

• Supervised facilities operations and managed office/facility space to support organizational needs

• Developed and maintained operating procedures manual to standardize processes and improve performance

• Oversaw payroll management ensuring timely and accurate compensation

• Coordinated fundraising activities and prepared budgets for foundation proposals and grant reports

• Organized and administered community outreach programs including client education and crisis intervention

• Planned and hosted seasonal charity events to support seniors and youth in the community

Director of Operations

Demonstrating God’s Power Ministries Dallas, TX

May 2006 to September 2025

• Directed strategic planning and implementation to align programs with organizational goals

• Ensured compliance with standards and regulations across all operations

• Managed budgetary constraints and financial planning to support program sustainability

• Evaluated program effectiveness and adjusted strategies to meet objectives

• Collaborated with stakeholders to maintain alignment with mission and community needs

(Contract)- Project Manager and Assistant Financial Analyst Remote

Aston Carter/Trane Technologies, Inc.

August 2023 to January 2024

• Administered and managed HVAC equipment projects, ensuring adherence to scope, schedule, and budget

• Planned and analyzed project parameters, establishing procedures to meet system objectives

• Maintained customer satisfaction by addressing concerns and implementing corrective actions

• Monitored project budgets to support accurate forecasting and expense control

• Coordinated communication with customers, contractors, and subcontractors to facilitate project progress

• Verified tax exemption documentation to grant customer tax credits

Administrative Assistant

Aston Carter/Pikes Electrical Corporation (Contract) Fort Worth, TX

April 2023 to August 2023

• Processed work packets to create actionable projects for field employees, facilitating efficient workflow

• Gathered and disseminated information regarding underground utility lines to support field operations

• Reported project status updates and scope changes to supervisors

• Submitted and tracked service requests, maintaining schedules for field electricians

• Utilized CRM and Microsoft Office tools to support administrative tasks and data entry

Long Term Substitute Teacher

Cedar Hill Independent School District Cedar Hill, TX

September 2021 to May 2023

• Delivered approved curriculum to educate and prepare students to meet grade-level requirements

• Supported long-term staff with daily activities and student supervision

• Assisted in student tutoring and extracurricular activities to enhance learning experiences

• Utilized Microsoft Office and CRM tools for administrative and communication tasks

Administrative Assistant

Southwest Foodservice Excellence (SFE Food Services). Grand Prairie, TX

January 2023 to April 2023

• Processed weekly vendor billings for schools and daycares, ensuring accuracy and timely payments

• Prepared end-of-month Vendor Expense Reports and maintained vendor relationships for future transactions

• Provided comprehensive administrative support to ensure efficient office operations

• Coordinated travel arrangements for senior staff including flights, car rentals, and accommodations

• Utilized Microsoft Office and CRM systems for data entry and reporting

Education

Doctor of Divinity, PHD High School Diploma

International Miracle Institute Seminary

Education, Degree

Religious Studies (PHD)

International Miracle Institute 4317 N Palafox St

Pensacola, Fl

Skills

Microsoft Office Microsoft ExcelData Entry Records ManagementDocument PreparationData Verification FilingReport PreparationAttention to DetailOrganizational SkillsCommunication Skills SchedulingSharePoint Customer ServiceTeamwork

Languages

English

Driver's License

Non-CDL Class C

Additional Information

Authorized to work in the US for any employer

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