HR & Administrative Operations Specialist

VISHNUJA K P

premium business consultancy

ADMINISTRATIVE ASSISTANT

HRMS & Payroll Systems

Recruitment & Onboarding

Employee Records Management

Policy Development & Compliance

Grievance Handling

Performance Review Coordination

Training & Orientation Programs

AlAZIZIYA,Qatar

+974-********

***********@*****.***

Communication & Interpersonal Skills

Leadership

Team Coordination

Adaptability & Problem Solving

Time Management

Public Relations

Conflict Resolution

JULY 2025- Present

Managed the scheduling of consultation between clients and Pros, ensuring all necessary paperwork was prepared to prevent delays in the company formation process. Coordinate end to end recruitment cycle including job posting, candidate screening, interview scheduling, and generation offer letter to facilitate seamless employee onboarding. Optimized date integrity by updating client records and corporate profiles across CRM and ERP system for accurate reporting.

Jaazo Health Care LLP., Bangalore, India Jun 2022 – Dec 2024 HR Administrator

• Administered full-cycle HR operations, overseeing payroll processing, allowances, deductions, and overtime, ensuring 100% on-time and error-free salary disbursements. https://www.linkedin.com/in/vishnuja-kp-4b84a3378

Proactive and results-driven HR Professional with 3+ years of experience in human resources administration, employee lifecycle management, and payroll operation. __Adept at streamlining HR systems, handling grievances and boosting employee engagement through structured onboarding and effective communication. Proven success in managing HR functions for diverse teams, aligning employee initiatives with organizational goals, and maintaining compliance with HR policies.

AREA OF EXPERTISE

PROFESSIONAL EXPERIENCE

Directed daily administrative operations and maintained high-volume client files for business setup. Developed a comprehensive digital and physical filing system to ensure all corporate records were audit-ready and easily accessible.

Enforced strict confidentiality protocols to protect sensitive company data and client business formation strategies.

Stayupdated on governmentregulations,businesslaws,andcompanyformationpolicies. Master of Business Administration (MBA)

University of Calicut, Kerala, India

Bachelor of Business Administration (BBA)

University of Calicut, Kerala, India

• Languages known: English, Malayalam, Hindi, Tamil Nationality: Indian

• Software proficiency: Microsoft Office Suite (MS Word, MS Excel, PowerPoint

• Passport Details: Passport No-W 5036037, Passport Expiry – 28-09-2032 REFERENCE

Can be submitted upon request.

• Managed employee lifecycle activities, including accurate creation of joint p-files in the payroll system and seamless handling of exits through resignation and termination processes.

• Conducted performance reviews and delivered constructive feedback, contributing to improvement in team productivity, while also coordinating training and orientation sessions to onboard new hires effectively.

• Collaborated with product development teams to provide HR support for marketing presentations and other strategic initiatives, enhancing cross-departmental alignment. Kafqa Pvt Ltd, Bangalore, India

HR Administrator Jan 2021 – Jun 2022

• Managed the complete recruitment cycle, including screening, interviewing, preparing offer letters, and facilitating smooth onboarding processes.

• Collaborated with senior management to develop and implement HR policies, aligning workforce strategies with organizational objectives.

• Maintained accurate and up-to-date employee records, ensuring data integrity and easy retrieval for audits and internal reviews.

• Addressed employee concerns and resolved grievances promptly, fostering a positive work environment and reinforcing a culture of trust.

KIMS Al Shifa Super Specialty Hospital, Kerala, India HR Intern

Sep 2020 – Jan 2021

• Supported the HR team with daily administrative tasks, meticulous documentation, and compliance checks, ensuring 100% adherence to company policies and audit standards.

• Participated in recruitment processes by screening candidates, scheduling interviews, and helping to reduce the hiring cycle time

• Maintained accurate employee records and regularly updated the internal HR database to support seamless information retrieval and reporting.

• Assisted in organizing and coordinating orientation programs, contributing to a smooth onboarding experience for new staff members.

2018-2020

2015-2018

EDUCATION

ADDITIONAL INFORMATION

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