Executive Administrative & Finance Clerk

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ALICIA MCLEOD

**** ******** ***** ******, ** 29154 803-***-**** ************@*****.*** SKILLS PROFILE

- Knowledge of accounting and bookkeeping principles.

- Experience with accounting software.

- Data entry.

- Keen attention to detail and ability to keep records and files organized.

- Decisive and critical thinker.

- Excellent time management skills and ability to multi-task and prioritize work.

- Strong organizational and planning skills

- Proficient in MS Office

- Excellent customer relation skills.

- Knowledge of clerical practices and procedures

- Knowledge of human resources management practices and procedures

- Knowledge of business and management principles

- Computer skills and knowledge of office software packages EMPLOYMENT HISTORY

Motley Structural Design, LLC 10/04/21 – Present

Sumter, SC

Executive Administrative Assistant

- Responsible for payroll, tax filings

- Maintaining comprehensive and accurate records

- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

- Act as an office manager by keeping up with office supply inventory

- Prepare bank statements monthly for reconciliation

- Rack daily expenses and prepare weekly, monthly or quarterly reports

- Manage information flow in a timely and accurate manner

- Provide general support to visitors

- Act as the point of contact among executives, employees, clients and other external partners

- Handling executives' requests and queries appropriately Sumter County Disabilities and Special Needs Board 07/16/18 – 9/28/2021 Sumter, SC

Finance Clerk

- Responsible for compliance with SCDDSN consumer funds directive and staying informed on updates and changes

- Responsible for training new hires and staff on consumer funds

- Responsible for setting up Agency as Rep Payee for new consumer funds 2 P a g e A l i c i a M c L e o d

- Responsible for reporting changes to Social Security

- Write and distribute weekly personal needs checks for residential consumers

- Write other checks as requested while ensuring the requests are properly documented

- Prepare bank statements monthly for reconciliation

- Maintain consumer bank statements with backup documentation

- Issue purchase order request; verifying that request follow agency policies for purchasing

- Maintain consumer notices from DSS regarding SNAP benefits

- Provide backup to receptionist

H2H Blinds, LLC 02/02/2012 – 06/14/2018

Sumter, SC

Administrative Assistant

- Perform general bookkeeping duties, including posting information to accounting software and regularly reconciling accounts.

- Pay debts as they come due for payment, including necessary bills as well as supplier and vendor invoices.

- Obtain necessary tax forms from new vendors.

- Perform reconciliations of bank accounts on a monthly basis to ensure accuracy.

- Make deposits and record all cash receipts.

- Distribute customer invoices and ensure that receivables are collected in a timely manner.

- Manage the office petty cash fund.

- Provide administrative support to management when required. Terminix Service, INC 9/2008 – 5/2010

Sumter, SC

Administrative Assistant

- Answer and direct phone calls

- Organize and schedule meetings and appointments

- Maintain contact lists

- Produce and distribute correspondence memos, letters, faxes and forms

- Assist in the preparation of regularly scheduled reports

- Develop and maintain a filing system

- Order office supplies

- Book travel arrangements

- Submit and reconcile expense reports

- Provide general support to visitors

- Provide information by answering questions and requests

- Contribute to team effort by accomplishing related results as needed

- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

- Oversee and supervise the work of junior staff

The Wilder Group, LLC 08/2004 – 9/2008

Sumter, SC

Accounts Receivables, Data Entry, Administrative Assistant, Shipper

- Basic understanding of databases

- Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners

3 P a g e A l i c i a M c L e o d

- Type in data provided directly from customers

- Maintains customer database by entering any new and updated customer and account information.

- Coordinate office procedures

- Reply to email, telephone or face to face enquiries

- Develop and update administrative systems to make them more efficient

- Resolve administrative problems

- Receive, sort and distribute the mail

- Answer telephone calls and pass them on

- Manage staff appointments

- Maintain up-to-date employee holiday records

- Coordinate repairs to office equipment

- Greet and assist visitors to the office

- Photocopy and print out documents on behalf of other colleagues

- Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment: Compares identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.

- Affixes shipping labels on packed cartons or stencils identifying shipping information on cartons, using stenciling equipment.

- Posts weights and shipping charges, and affixes postage.

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