Controller and Financial Operations Expert
Resume:
Carl Stein
*********@*****.***
Controller
Skills and Experience
•Controller
•Budget preparation
•Bank relations
•Tax returns
•Tax audits
•Financial reporting
•General Ledger account reconstructions and bank
reconciliations
•ADP payroll
•Federal and State Grants
•Retirement Benefits
•Inventory
•Governmental Bids
•Cost accounting
•Accounting software installations
Industry Lines
•Nonprofit
•Service Industry
•Book publishing
•Wholesale /retail
•Education
•Construction
•Financial Services
•Protective Services
•Shipping (Freighter)
•Food Service
•Book Stores
•Hair and beauty salons
Computer Applications
•MemberZone
•QuickBooks, all editions
•Sage Peachtree (Sage 50)
•Sage Timberline
•Fishbowl
•MS Excel (advanced)
•MS Word
•MS Access (advanced)
•MS PowerPoint
•MS Outlook
•ACCPAC
•Crystal Report Writer
•SAP
•NetSuite
•Power Bi
Education/Qualifications
•Masters/B.B.A. Accounting/Marketing, Iona College (NY)
•Credit and Collections Procedures, American Management Assoc.
Experienced Controller and Consultant with over 15 years in financial management, highly skilled and detailed oriented, specializing in tax audits, financial reporting, and accounting software installations. Proven track record in securing government contracts and optimizing financial operations across various industries in accordance with GAAP compliance. Expertise in budgeting, forecasting and variance analysis and process improvements.
Professional Experience
Controller, Builderz Warehouse LLC – 2024 – Present
Builderz Warehouse LLC is a $70 million company in the building materials industry. Analyzed and updated accounting processes, job costing, and warehouse inventory systems using Fishbowl. Brought Accounts Receivable and Accounts Payable financials up to date by implementing QuickBooks Enterprise ERP and Power BI software for improved financial tracking and reporting, Working with material variances with upper management to provide budget analysis, forecasting, variances and margin analysis.
Controller, Perfect Water Technologies, Inc. – 2018 - 2024
Analyzed and reconciled 5 years of manufacturing transactions, working with QuickBooks Enterprise – manufacturing, and General Ledger accounts. Led the financial audit process, ensuring all financial reporting is compliant with consolidated GAAP financial statements. Partnered with the executive leadership team to shape and provide forecasting and budget planning while developing financial strategy and reporting processes by analyzing production costs, variances and margins. Worked with the Production Manager to oversee labor, material and overhead cost accounting. Provided strategic financial input and leadership on decision-making issues affecting the organization. Reviewed annual operating plans and production standards. Drove continuous improvement initiatives in systems, automation, and controls to enhance the efficiency and accuracy of the financial reporting and analysis. This included the budgeting, forecasting, and variance analysis processes. Played a key role in ERP implementation projects, ensuring the successful integration and optimization of the system. Ensured the company was in compliance with all internal policies and relevant federal and state regulations and ensured all fillings are completed in a timely manner. Secured 2 GSA contracts worth 2 million dollars and oversaw full program and reports. Prepared monthly, quarterly, and annual government reporting. Provided and oversaw all Tax Returns and Full Payroll processing. Experience with multi-state sales and use tax filings. Provided data and prepare analysis for the annual Federal, State, consolidated income tax returns. Conduct annual internal audits of all procedures and filings recommending procedural improvements. Increased profitability by 10 % year over year through revised processes in the manufacturing sector. ECA Digital Certificate Holder. Certified Iden Trust Government Negotiator and Compromise Settlement Contract Signatory.
Consultant/Controller, Westmarc – Non-Profit - 2015 - 2018
Reconciled 3 years of accounts receivable between MemberZone and QuickBooks. Analyzed 3 years of General Ledger and corrected and journalized corrections to the Balance sheet and P/L statements. Did 3 years of bank reconciliations and brought General Ledger up to date. Provided a 15% increase in the fund balance by revising processes and reporting those processes and improvements to be provided to the financial reports to the Board of Directors.
Consultant/Controller, West Valley Arts Council – Non-Profit – 2015 -2020
Reconciled and brought together 3 years of accounts receivable and accounts payable and QuickBooks. Analyzed 5 years of General Ledger and corrected and journalized corrections to the Balance sheet and P/L statements. Did 5 years of bank reconciliations and brought General Ledger up to date. Revised processes in order to provide better financial reports to the Board of Directors. With the completion of the monthly financial statements, annual audit reports, and the 990-tax filing.
Controller, Morning Dew Farms – 2009 - 2014
•Set up General Ledger under QuickBooks Enterprise and developed MS Access database for customer ordering, and billing that allowed the company to control its purchasing. Supervise full payroll processing with ADP. Completed IRS Federal tax and State sales tax audits lasting 6 months resulting in no taxes due. Oversaw the daily financial operations, including cash management, billing and payroll processing as well as assisting the staff with goal setting and
to 2007
Consultant, Markit – 200
performance reviews. Directed the completion of the accounting procedures, documentation. Lead the month-end closing process, including reviewing and approving month-end cross training, approving month-end journal entries in accordance with GAAP and enhancing and implementing internal control improvements within the accounting process. Prepared and analyzed the financial statements, ensuring compliance with regulatory requirements. Developed and managed budgets, forecasts, and long-term financial plans to support company goals. Conducted thorough account analysis to identify trends, variances, and opportunities for improvement. Implemented and maintained accounting software systems to enhance reporting capabilities. Provided financial analysis to support strategic decision-making across departments. Led the finance team in achieving departmental objectives while foresting a culture of continuous improvement.
Highlights of Career Positions prior to 2007
Consultant, Markit – 2007 -2009 a global financial information & services company
•Analyzed and corrected
•
•Analyzed and corrected the General Ledger Accounts Receivable & Accounts Payable accounts. Experience in a SaaS company under ASC 606
•Reviewed and reconciled all customer contracts.
•Successfully went through NYS Sales Tax audit with no additional taxes due.
•Consolidated several companies into one General Ledger.
Consultant/Controller, HRH Construction – 5 Year – Project Controller
•HRH Construction, the Company that built the Empire State Building, with projects in locations around the country both commercial and residential. Similar to a manufacturing environment. Oversaw all aspects of financial management, budget development and accounting functions within the assigned projects, including job costing, revenue recognition, variances, forecasting, and progress billing. Provided forecasting and budget planning while developing financial strategy and reporting processes by analyzing production costs, variances and margins Handled bank accounts and reconciliations for individual projects, prepared cash requests from developers per contract requirements, analyzed project cost verses budget, interacted with construction supervisors regarding projects. Possess an in-depth knowledge of construction accounting practices, including project costing, revenue recognition, internal controls, invoicing, payroll, sales tax and accounts payable. Played a key role in financial analysis and reporting, working closely with leadership. Responsible for implementing improvements to financial processes, reducing the accounting close cycle time and enhancing the quality and value of the financial information.
Worked with operations and construction managers to ensure proper job cost accounting and recognition of revenue in accordance with accounting standards. Ensured accurate tracking of project costs, including labor, materials, subcontractors, and overhead expenses. Reconciled project accounts with regard to cash receipts, payables and other assigned costs. Worked heavily in Excel for project analysis. Handled all bank accounts and reconciled all individual projects, prepared cash requests from developers per contract requirements, analyzed project verses budget
Handled full payroll analysis for individual projects.
Consultant _ Bachko & Co. - 2 Years
• Analyzed, audited and reconstructed General Ledger and all accounts and contracts for an ocean freighter shipping company, the project lasted two years. Worked heavily in Excel. for project analysis.
Controller, Grove Press. Inc. - 5 Years
A book publishing company with manufacturing and distribution systems. Supervised and maintained complete financial and cost systems. Set up and maintained a computer system for royalty fees and payments, created a database for public relations and publicity, created a manufacturing cost system. Provided forecasting and budget planning while developing financial strategy and reporting processes by analyzing production costs, variances and margins
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