Executive Office Manager & Bookkeeper

PROFESSIONAL SUMMARY

SKILLS

EXPERIENCE

BIANCA ALVAREZ

EXECUTIVE OFFICE MANAGER & BOOKKEEPER

646-***-**** **************@*****.*** Cliffside Park, NJ Operations-focused Executive Office Manager and Bookkeeper with 6+ years of experience optimizing financial workflows and business compliance. Proficient in QuickBooks, Workiz, and Miro with a proven track record of reconciling accounts, negotiating vendor contracts, and automating administrative systems. A lifelong learner dedicated to building scalable, zero-hitch environments that drive bottom-line efficiency. Microsoft Office Suite; Excel:Data Cleaning

& Preparation, Data Organization &

Manipulation, Formulas & Functions, Data

Visualization, Automation & Efficiency, Data

Entry, Client Contracts

QuickBooks: Invoicing, account

reconciliation, financial reporting, payment

processing, collections, profit vs. expense

tracking, and budgeting.

CRM & Field Service Management (Workiz):

Schedule technicians, manage job timelines,

maintain price books, generate operational

and financial reports, invoicing, payment

tracking.

AI Innovation Workspace (Miro): Create

visual workflows, design and document

internal processes, link SOP's, present

complex information through visual

framework.

Vendor Management: Oversee relationships

with vendors, negotiating pricing, terms, and

agreements, coordinate payments, cost

control and budget alignment.

Office Management: Manage employee

onboarding, draft and maintain client

contracts, process company insurance policies

and business licensing, and maintain

organized financial records and bookkeeping

systems.

LVD Group

Cliffside Park, NJ February 2024 - Present

EXECUTIVE OFFICE MANAGER / BOOKKEEPER

Processed a high volume of minimum 40-60

invoices weekly with high accuracy

Created legally binding agreements, tailoring

specific clauses to mitigate risk and protect

company interests.

Facilitated the timely renewal of business licenses and insurance policies, preventing any lapses in

coverage or authorization.

Managed employee timesheets via iSolved to

ensure precise and timely payroll processing

Streamlined accounts receivable and payable

processes using QuickBooks, ensuring 100%

accuracy in payment processing and financial

record-keeping.

Utilized Miro to design visual workflows and

integrated Standard Operating Procedures to

streamline team operations.

EDUCATION

Automated reporting workflows for internal

management and external auditors, reducing the

turnaround time for month-end financial reviews.

Managed end-to-end employee onboarding

including documentation and system setup,

maintaining secure, centralized data systems to

ensure 100% compliance with labor records.

Simultaneously oversaw financial health for

multiple client accounts, utilizing high-level

organizational systems to meet all filing and

payment deadlines.

The French American Academy

Jersey City, NJ August 2022 - January 2024

OFFICE MANAGER / LEAD ADMIN

Negotiated vendor contracts to optimize service

quality while securing significant cost savings for the annual operating budget.

Orchestrated administrative workflows between

upper management and staff, improving internal

communication efficiency and issue resolution

speed.

Standardized reconciliation procedures for

accounts payable/receivable, ensuring balanced

budgets and real-time visibility into company cash flow.

Safeguarded sensitive personnel data and

confidential company documents, maintaining a

zero-breach record through disciplined record-

keeping.

The Arc Of NJ

North Brunswick, NJ January 2019 - July 2022

EMPLOYMENT COORDINATOR

Directed employment placement and skills training

for participants, successfully bridging the gap

between community employers and program

candidates.

Cultivated strategic partnerships with local

businesses to ensure program fidelity and increase long-term job retention for participants.

Developed visual support systems and conducted

environmental worksite assessments to tailor

training programs to specific employer needs.

Apple Montessori

Hoboken, NJ March 2016 - January 2019

HEAD TEACHER

Facilitated self-directed learning by curating a

"prepared environment," allowing Pre-K and

Kindergarten students to select work that matched

their individual developmental stages.

Utilized specialized Montessori manipulatives to

provide tactile, hands-on introductions to phonics and mathematical concepts.

Guided students through the "Three-Period

Lesson" to introduce new vocabulary and

concepts, ensuring deep comprehension and

retention.

Fostered "Grace and Courtesy" by teaching

practical life skills, leading to a classroom culture of mutual respect and independent conflict

resolution.

New Jersey City University May 2021

BACHELOR OF ARTS IN COMMUNICATIONS

CERTIFICATIONS

Hoboken High School June 2010

DIPLOMA

RBT, Registered Behavior Technician

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