Executive Assistant & Operations Leader for Founders

GABBIE SAVAS

Greenville, SC 828-***-**** *********@****-***.***

LinkedIn: https://www.linkedin.com/in/gabbie-savas-stp/ EXECUTIVE ASSISTANT EXECUTIVE OPERATIONS CHIEF-OF-STAFF SUPPORT

Executive Assistant and Operations professional with 8+ years of experience supporting founders and senior leaders across multi-entity organizations. Known for protecting executive time through high-volume calendar management, proactive communication, meeting preparation, and rigorous follow-through. Skilled in streamlining workflows, building SOPs and trackers, coordinating HR/recruiting and onboarding, and supporting finance operations

(expense tracking, invoicing, reconciliations). Tech-forward with strong proficiency in Google Workspace and Microsoft Office; experienced leveraging AI tools to increase speed, clarity, and consistency. CORE SKILLS

• Executive Calendar Management (Multi-Time Zone)

• Inbox & Executive Communication Support

• Meeting Preparation (Agendas, Pre-Reads, Notes, Action Items)

• Project / Initiative Tracking (Owners, Milestones, Risks)

• Cross-Functional Coordination (Leadership, Vendors, Partners)

• Process Improvement, SOPs & Documentation

• Travel Planning & Detailed Itineraries (Domestic/International)

• Event & Offsite Logistics

• HR Administration, Recruiting Coordination & Onboarding

• Vendor Management & Contractor Coordination

• Expense Reporting, Budget Tracking & Financial Admin Support

• Confidentiality, Discretion & Executive-Level Judgment TOOLS & TECHNOLOGY

Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) Microsoft Office 365 (Outlook, Excel, Word, PowerPoint) Slack Microsoft Teams Zoom Calendly GoHighLevel (GHL) AutoMentor QuickBooks AI Tools (ChatGPT, AI-assisted documentation, workflow optimization) PROFESSIONAL EXPERIENCE

Penso Enterprises (Multi-Entity) — Remote

Executive Support Jul 2022 – Present

• Serve as senior operational partner supporting executive leadership across multiple businesses (insurance, recruiting, real estate, and investment operations).

• Own executive coordination including complex calendar management, high-volume scheduling across stakeholders, travel/logistics support, and confidential communications.

• Build and maintain operational systems, SOPs, and trackers to improve accountability, execution, and visibility across company initiatives.

• Lead recruiting and onboarding for W-2 employees and 1099 contractors: job postings, interview scheduling, candidate communications, and documentation workflows.

• Support HR administration including employee records, compliance workflows, performance tracking, and sensitive documentation with discretion.

• Coordinate vendors and contractors by tracking timelines, documentation, approvals, and payment readiness across multiple projects.

• Support financial operations including expense tracking, invoice routing, reconciliations support, payroll coordination, and leadership reporting visibility.

• Modernize workflows using technology and AI tools to reduce manual work, increase accuracy, and strengthen follow-through across teams. The Newsom Agency — Asheville, NC

Executive Support & Operations Manager Sep 2019 – Jun 2022

• Led daily operations for a growing insurance agency, supporting leadership with HR, recruiting, compliance, and administrative execution.

• Managed onboarding workflows including training coordination, system access setup, and internal communications for new hires.

• Maintained licensing, compliance documentation, and regulatory records to support operational accuracy and audit readiness.

• Coordinated schedules and communications across leadership, staff, vendors, and external stakeholders to keep workflows moving.

• Supported payroll processes, expense tracking, reconciliations, and monthly reporting to improve financial visibility and follow-through. Sheward & Sons, Inc. — Tustin, CA

Human Resources & Office Manager Jun 2018 – Jun 2019

• Led HR and office operations while supporting the President with high-discretion administrative execution and priority management.

• Managed full-cycle recruiting and onboarding, including candidate coordination, documentation, and training scheduling.

• Maintained HR compliance practices by tracking required records, policies, and training in partnership with external HR resources.

• Supported employee relations and performance documentation, ensuring accuracy, consistency, and confidentiality.

• Improved internal office procedures and communication systems to strengthen operational efficiency and follow-through. ADDITIONAL RELEVANT EXPERIENCE

History Boutique Films & Derham Family — Asheville, NC Personal Assistant / Office Manager / Production Coordinator May 2013 – Sep 2017

• Supported producer/director with scheduling, inbox support, on-set logistics, errands, and day-to-day execution in a fast-paced environment.

• Coordinated travel logistics including flights, rental cars, and hotel reservations; ensured smooth itineraries and rapid adjustments.

• Managed administrative tasks including correspondence, call-backs, grant research support, and staff scheduling/pay coordination. Johnson/Dilworth Family — Asheville, NC

Household Manager / Personal Assistant / Office Coordinator Jan 2013 – May 2017

• Provided high-trust personal and administrative support while helping establish and organize operations for a small equestrian farm.

• Organized and reconciled paperwork and outstanding bills, supported scheduling, and handled sensitive logistics for a family member with dementia.

• Supported business setup tasks including obtaining an LLC/EIN, payroll calculations/checks, and scheduling portal administration

(MindBody).

EDUCATION

Bachelor of Science (B.S.), Psychology — Appalachian State University

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