Senior Administrative Assistant Talent & Operations Support

ALI LEVINE

917-***-**** ********@*****.***

References Furnished Upon Request

EDUCATION AND CERTIFICATIONS

BRANDEIS UNIVERSITY, Waltham, MA

BA, Sociology Major, Spanish Minor, Dean’s List

EXPERIENCE

THE TJX COMPANIES, INC.

Framingham, MA September 2025 – Present

Fortune 100 company leading off-price retailer of apparel and home fashions in the US and worldwide. Senior Administrative Assistant, Talent Acquisition

Schedule and maintain multiple executive calendars

Provide diversified administrative support for the Global Talent Management team

Support on-going administration of HR and Talent program processes to ensure consistent and timely execution

Coordinate travel itineraries and process expenses

Respond to questions, requests and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature

Provide functional guidance to other associates within department or across functions

Analyze operating practices and creates/revises systems and procedures as necessary

Organize meetings, trainings, conferences, summits with preparation and logistics needs

Communicate pertinent information across leadership teams and various departments SPEECH & LANGUAGE RESOURCES

Framingham, MA July 2024 – September 2025

Speech Pathology Practice in business for over 30 years specializing in language learning disabilities, myofunctional disorders, apraxia, and executive skill coaching.

Office Manager/Front Desk

Assisted with daily routines in the office including, but not limited to, welcoming clients, creating new records, organizing files, scheduling appointments and any follow up needed

Maintained records and developed a new system for patient intake, transfers and insurance billing

Worked closely with new speech pathologist to set up office and develop best practices

Collaborated regularly with the business owner and assisted in all aspects of a thriving small business XENON PHARMACEUTICALS

Needham, MA August 2022 – July 2024

Neuroscience-focused biopharmaceutical company committed to discovering, developing, and commercializing innovative therapeutics to improve the lives of people living with neurological and psychiatric disorders. Executive Assistant, Commercial and Legal Teams

Provided dedicated administrative support to our Chief Commercial Officer and General Counsel

Supported the preparation of meeting materials and setting up audience response systems

Diligently managed confidential and sensitive information relating to leadership roles and responsibilities including follow up on action items relating to programs, projects, Senior Executive Team meetings, and Board presentations

Managed calendars appropriately balancing leadership availability, resolving scheduling conflicts and includes time for work

Coordinated all travel arrangements and prepare detailed travel packages, including itineraries and supporting documents

Prepared expense reports, reconcile credit card statements per Company guidelines, and obtain approval signatures

Anticipated and responded to the needs of internal and external stakeholders to meet or exceed their expectations

Proactively reviewed administrative systems and processes to develop, update or improve to maximize efficiency and effectiveness; work with other administrative staff in Vancouver office to ensure consistency across procedures Office Manager

Oversaw and managed the rapid expansion of the US headquarters of a global firm from 10 employees to over 60 employees

Served as on-site contact for facilities maintenance and upgrades, including but not limited to office equipment, furnishings

Served as point of contact with departments regarding Facilities, HR, Technology and Finance, and other business operations

Announced office-wide initiatives and other relevant information; assisted in planning company events and milestone celebrations MODERNA THERAPEUTICS

Cambridge, MA December 2021 – August 2022

Commercial-stage biotech company. The firm's mRNA technology was rapidly validated with its COVID-19 vaccine, which was authorized in the United States in December 2020. Moderna had 44 mRNA development programs as of early 2022, with 25 of these in clinical trials. Programs span a wide range of therapeutic areas, including infectious disease, oncology, cardiovascular disease, and rare genetic diseases. Senior Executive Assistant

Coordinated internal/external meetings with efficiency and detail

Managed travel arrangements (domestic/international)

Organized standing meetings and off-sites with Leadership Teams

Handled all aspects of conference attendance – registration, travel, pre-attendance prep meetings ALI LEVINE

917-***-**** ********@*****.***

References Furnished Upon Request

Reviewed upcoming commitments with assigned executives to ensure their availability and preparedness

Prepared expense reports and approved online expenses, time off submittals and Workday actions as needed

Provided Cambridge site support as needed (events, coordination of meetings, office move, onboarding) CORVIDIA THERAPEUTICS

Waltham, MA August 2019 – October 2021

Clinical stage portfolio company of Sofinnova Partners, a European venture capital firm, focused on the research, development and commercialization of transformative therapies for cardio-renal diseases. Acquired by Novo Nordisk $2.1 billion.

Executive Assistant September

Led weekly staff meetings with the entire firm, covering each sector and specialty

Maintained very detailed expense reporting particularly with Chief Medical Officer who spent more than half his time in the running his clinic from Chicago

Oversaw new hire onboarding process and arranged welcome schedule, trainings, and introductions

Provided research support and assisted Executive Team with participation in international and domestic meetings KORN FERRY

Boston, MA January 2010 – July 2019

A global organizational consulting firm (Executive Search division) Executive Assistant/Project Coordinator

Assisted in all phases of senior level executive searches spanning across multiple industries, functions, and geographies

Prepared proposals, position specifications, status reports, candidate profiles, reference reports and offer letter

Developed search timeline and prepared deliverables for each key event. Organized weekly internal meetings to ensure entire team is up to speed on all activities; identified and resolved obstacles being encountered throughout the search process

Communicated directly with the C-Suite decision makers, Investors and Board Directors to present long lists and edit the position spec throughout the search process based on changes in the organization, business unit or industry.

Researched and assembled all client deliverables including, but not limited to, talent and industry mapping exercises, KF4D results using our assessment methodology, regular industry/sourcing updates, and comp benchmarking presentations.

Verified degrees and background checks for finalist candidates and tracked each stage of all candidates’ recruitment process.

Nominated and selected by peers as Chairperson, Boston OneKF Culture Committee after firm’s acquisition of Hay Group. PLYMOUTH ARTISAN CHEESE

Plymouth Notch, VT (Calvin Coolidge Historic Site) 2009, Seasonal Office Manager/Director of Operations

Supported the establishment of initial business plan for gourmet cheese start-up.

Liaised with Vermont State officials, vendors, and local farmers to maintain integrity of historical site.

Coordinated marketing strategies including drafting of press releases and several online publications for optimal exposure.

Managed daily administrative and operational functions including payroll, expense reporting, and cost analysis functions.

Recognized personally by honored guest Gov. Jim Douglas during The Vermont Division for Historic Preservation’s Annual Event HEIDRICK & STRUGGLES

New York, NY November 2006 – December 2009

Executive Assistant to Senior Managing Partners/Project Manager

Liaised with clients and candidates on a day-to-day basis regarding scheduling, logistics, invoicing, and document requests.

Maintained database integrity by updating all candidate information and search status.

Created, format and proofread candidate profiles, status reports and all client requests. MARCUS EVANS

Prague, Czech Republic June 2004 – October 2006

Senior Sales Executive

Organized exclusive exhibitions and congresses for Marcus Evans, a leading provider and promoter of strategic conferences, professional training, business-to-business congresses and sports hospitality.

Researched industry-specific information based on senior executives’ strategy and corporate mandates.

Recruited distinguished delegates from around the globe for scientific and commercial events.

Cooperated with Fortune 500 companies discussing program content and securing membership for high-quality events. DYAD GROUP

Prague, Czech Republic May 2003 – June 2004

International Sales Specialist

Managed international clients operating in Central and Eastern Europe.

Served as initial contact for potential clients and assessed appropriate calling plans.

Arranged business meetings and meet-and-greets between potential clients and senior managers.

Coordinated canvassing effort in connection with domestic and international client development. FRESENIUS MEDICAL CARE NORTH AMERICA

Lexington, MA June 2002 – May 2003

Human Resources Assistant to Vice President of North American Human Resources

Supported the HR dept. for the North American corporate headquarters of FMC.

Assisted in corporate recruiting and new employee hiring processes.. LANGUAGES AND COMPUTER SKILLS

Working knowledge of Spanish, Czech and Hebrew; Highly Proficient in Microsoft Office; PowerPoint, Excel, Word, SharePoint, OneDrive, PeopleSoft; SAP, Oracle, Searcher Express, KF4D (Four-Dimensional Assessment Tool) GEMS, Concur, Salesforce, Search Palace; Internet Savvy

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