Dedicated Administrative Clerk with 22+ Years Experience
Resume:
Tea Shvelidze
Brooklyn, NY *****
718-***-**** ************@*****.***
Fully Work Authorized No Visa Sponsorship Required PROFESSIONAL SUMMARY
Administrative professional with 22+ years of experience in assistant and clerk roles. Well-equipped to offer office assistance and highly adaptive to new work environments. Key Skills
• Office skills
• Communication (Verbal and Written)
• Organization
• Administration
• Time management
• MS Word, Excel, PowerPoint, Specific
computer software: Kahua (Construction
Management system) CM13 (Contract
Management system) PTS (Project Tracking
system) eFleet (Vehicle and trip record data
program)
• Language skills: English, Georgian, Russian
PROFESSIONAL EXPERIENCE
Staff Support 12/12/2022-Present
NYCSCA CM - Brooklyn
SCA is a city organization, which designs, constructs and renovates Public Schools. The SCA makes comfortable and safe facilities for generations.
• Provide clerical and administrative support to CM Brooklyn personnel and to the contractors (vehicle maintenance shops)
• Draft, update and complete various types of spreadsheets, memos, letters and reports.
• Record day to day construction activities in CM 13 and Kahua software programs.
• Track trips in eFleet program, report trip data to CPO on a monthly base.
• Schedule calendars for CM Brooklyn personnel.
• Maintain filing system and archive documentations and drawings.
• Sort, scan, copy and distribute documentations and mail.
• Front-line service provider: greeting customers, handle telephone calls and scheduling appointments.
• Maintain a "self-help store" for office personnel and make sure that the store is supplied accordingly with supplies such as printer and copy papers, pens, notebooks, and other office needs, Administrative Assistant/Clerk 08/15/1999 - 07/15/2022 US Embassy to Georgia, Tbilisi, Georgia
US Embassy is a Diplomatic Organization, which carries out the foreign policy of the US Government and collaborates with host country institutions.
• Provided administrative, clerical, and logistical support to the Facility Manager, Building Engineers, Supervisors, shop foreman, and rest of the Facility Management Team
• Maintained Facility Management filing system, including work order requests, time attendance reports, personal files and financial documentation, also retiring old files when they reach the determined year's mark.
• Drafted memos and emails for embassy personnel at all levels, including section heads, upper management and external contacts for various purposes
• Organized and scheduled calendar for weekly and monthly meetings of Facility Manager and other office management staff
• Attended meetings and transposed meeting notes into official meeting minutes
• Assisted TDY (Temporary Duty personal) meeting agenda with the high official of the Embassy and other embassy section heads as needed
• Tracked employee sick leave, annual leave, and overtime pay requests and recorded approved forms in T&A Software Program
• Made financial commitments like handling $2000 per month for petty cash purchases, requires financial reporting on collected receipts, determination of funds cites on each purchase and accurate preparation of vouchers with all necessary documentation.
• Coordinate BPA (Blanket purchase order) payment in Ariba Spend Management Software program through the financial office and procurement
• Entered data in the GMMS (General Maintenance Management System) software application, the data requires gathering information about equipment, generating preventive maintenance of equipment, service maintenance of the property, work order inquiries from the customer, and spending working hours
• Answered telephone calls and email inquiries for all types of facility-related issues, addressing them to the proper person and informing staff about customers' complaints to take appropriate measures
• Facilitated logistical assistance to staff, coordinated with Regional Security office to prepare and submit visitor access request of personnel, equipment and motor vehicle information for clearance to work on the Embassy territory in special site access application
• Supported logistical needs of TDYs (temporary Duty personnel) and technical team, coordinated with the travel office for hotel accommodations, with GSO (General Service office) for expeditor assistance with arrival and departure at the airport, motor pool and transportation needs, also documentations or arrangements related the visit.
• Handled travel arrangements in e2 Solutions Software program for office staff and repair vouchers at the end of the travel
ADDITIONAL WORK EXPERIENCE
Management Assistant 09/01/1998 - 07/30/1999
INTERNATIONAL ORGANIZATION CARE, Tbilisi, Georgia
CARE international supports the world’s agricultural projects.
• Assisted the organization’s small farmers Support (SFS) Project through administrative tasks such as financial reports and payment needs.
• Collaborated with Project Area Coordinator and provided necessary support and assistance with logistical arrangements for receiving visitors and external consultants.
• Maintain communication with other projects.
• Established and maintained an organized project filing system and incorporated data into project databases and statistical analysis computer programs.
• Translated projects and other documents; provided oral interpretation services. EDUCATION
Master of Arts, master’s in public administration, 06/29/2004 Georgian Institute of Public Affairs, City, Georgia Bachelor of Arts, English language & literature, 06/28/1996 Tbilisi State University, Tbilisi, Georgia
PROFESSIONAL DEVELOPMENT/AFFILIATIONS
• Certificates in Customer Focused management, serving the Customer/Building the Team, developing leadership, communications, and negotiations skills.
• Certifications in English Writing Proficiency Course and Writing Advantage Application Support
• Training Certificates: Time and Attendance workshop
• General Maintenance Management System, Also ILMS Spend Management Applications, Vienna, Frankfurt, Paris, Tbilisi,
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