Senior Office Manager and Purchasing Lead

Alan Edelman

San Lorenzo, CA ***** 510-***-**** ***********@*****.***

Qualifications Summary

Highly dedicated and detail-oriented professional with 25 years of experience managing office operations, tracking business expenses, and maintaining compliance with company policies and regulatory requirements.

Demonstrated success in managing complex purchase orders, non-standard request for quotes, understanding of custom part drawings.

Compliance to ISO 9001 and EN 13485 purchasing / supplier requirements.

Worked seamlessly with management, manufacturing and quality departments.

Worked with suppliers to resolve issues relating to purchase orders ensuring timely delivery, part quality, order completeness.

Core Competencies

Purchasing Management Inventory Reporting and Management

Expense Tracking ERP Records Management

Professional Background

Oxigraf, Inc. 2000 to November 2025

Office Manager / Accounting manager

Improve operational efficiency and streamline workflows by overseeing daily office functions and monitoring resource allocation to ensure business continuity. Drive alignment with business objectives and company goals by maintaining open, effective communication with staff, leadership, and external stakeholders.

Primary focus was in Accounting, AR, AP, payroll, tax filings, purchasing, inventory

IT Network support. Ensured nightly off site backup in addition to internal backups.

Reduced procurement costs with budget controls

Supported informed decision-making by managing internal and external correspondence, prepared detailed reports.

Maintained compliance with safety and regulatory standards

Early Career

Richfield Hotels

Night Auditor / Assistant Front Office Manager / Hotel Assistant Manager

Enhanced financial accuracy and supported executive decision-making by managing the overnight audit process, balancing daily accounts, reconciling transactions, and preparing detailed financial reports. Delivered seamless check-in and check-out experiences by efficiently managing front office operations and maintaining compliance with company policies and requirements.

Elevated guest satisfaction and strengthened loyalty by delivering exceptional service, promptly addressing inquiries, and resolving their concerns with professionalism and discretion

Upheld high service standards by leading and evaluating front desk and night audit staff and delivering tailored training sessions to enhance performance

Supported revenue management objectives by closely monitoring occupancy trends, precisely tracking room availability, and verifying reservations to provide accurate forecasting data

Reduced financial risks and minimized transactional errors by accurately handling cash, processing credit payments, and securing deposits while maintaining adherence to accounting and audit control

Facilitated uninterrupted hotel services through consistent coordination between the front office, housekeeping, and maintenance teams

Provided a safe and secure hotel environment by enforcing safety protocols, mitigating potential risks, and quickly addressing emergencies to ensure guest and staff well-being

Served as hotel leadership in the absence of senior managers to make critical operational decisions and ensure continuity of excellence

Additional Activities

Scout Leader (8 Years)

Provided 7 years of leadership and mentorship to scouts by planning and executing large-scale camping trips, community service initiatives, and skill-development programs

Fostered team collaboration and personal growth among scouts by designing and implementing training sessions that enabled scouts to earn badges, achieve ranks, and strengthen leadership and life skills

Education

California State University, Hayward, CA

Southern New Hampshire University

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