Senior Executive Assistant & Project Lead

Ivette C. Santos-Cadena

732-***-**** - Charlotte, NC 28079 - *************@*****.***

Senior Executive Assistant

Executive OperProject Coordination & Timeline Management - Stakeholder Coordination- Organization, Documentation & Process Management

Results-driven Executive Assistant and Business Owner with 5+ years of experience providing high-level operational, administrative and project support to executives and professional teams. Proven ability to manage complex calendars, timelines, documentation, and stakeholder communication while supporting strategic priorities and special initiatives. Trusted partner known for discretion, organization and execution in fast-paced environments.

Experience

Beyond Beauty Studio - Charlotte, NC September 2020 - Present Business Owner/Project Lead

Lead day-to-day operations and project execution by managing timelines, stakeholders and workflows across multiple client initiatives.

● Service as executive-level operational lead, managing end-to-end planning and execution of multiple concurrent client projects

● Partner directly with clients and vendors to align scope, timelines, deliverables, and expectations

● Manage contracts, invoices, deposits, and budget tracking with accuracy and accountability

● Own scheduling, workflow coordination and timeline management to ensure on-time, high quality execution

● Act as primary point of contact for all stakeholders, proactively managing changes, risks, and priorities

Stiles, Byrum & Horne - Charlotte, NC September 2020 - April 2021 Executive Assistant/Paralegal

Provided executive support through complex scheduling, deadline tracking, documentation management and stakeholder coordination.

● Provided high-level executive support to multiple attorneys handling time-sensitive legal matters

● Coordinated complex calendars, court dates, depositions and meetings across overlapping cases

● Tracked deadlines, milestones, and documentation to ensure compliance and on-time deliverables

● Maintained highly organized case files and confidential documentation with exceptional attention to detail

● Supported workflow prioritization and task management in a fast-paced, deadline-driven environment

Cipriani & Werner - Iselin, NJ January 2020 - September 2020 Executive Assistant/Paralegal

Supported executive and legal teams by managing calendars, tracking case milestones, and maintaining organized documentation.

● Supported executive and legal teams through scheduling, documentation management and coordination

● Managed calendars and coordinated meetings across caseloads

● Maintained records, tracked progress, and supported milestone management to prevent delays

● Communicated with internal and external stakeholders to ensure alignment and timely execution

● Assisted with process organization and administrative efficiency improvements Core Skills & Expertise

● Executive & Administrative Support

● Executive Calendar & Schedule Management

● Project & Timeline Coordination

● Stakeholder & Client Communication

● Task Tracking & Priority Management

● Documentation, Reporting & Record Management

● Vendor & Cross-Functional Coordination

● Budget, Invoice & Contract Tracking

● Process Improvement & Workflow Optimization

Tools: Microsoft Excel, Word, PowerPoint, Outlook Google Workspace Access Needles ProLaw Scheduling & CRM Tools

Education

Cosmetology - Robert Fiance Academy

January 2019

Foundations of Project Management - Google

December 2025

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