Remote Executive Administrative & Billing Specialist

Lexy Page

315-***-**** ************@*****.*** Liverpool, New York 13088

www.linkedin.com/in/lexy-page-15ab89180

SUMMARY

Highly organized Remote Executive Administrative Assistant with over 17 years of experience in providing comprehensive administrative and financial support, office operations support and executive level leadership support. Accomplished in multitasking while operating in a daily chaotic environment. Expertise in managing invoices, client communications, and report generation, enhancing operational efficiency. Successfully handled monthly invoicing averages of 200-400, streamlined billing process, and developed critical compliance playbooks. Committed to driving value, leveraging a track record of resolving billing conflicts and improving financial accuracy. Reliable and trustworthy commitment to senior executives in operational duties handling tasks for Senior Management.

WORK EXPERIENCE

Remote Executive Administrative Assistant ABM Industry Groups, LLC. 10/2008 - 08/2025 - Syracuse, New York

• Delivered exceptional remote administrative and financial billing support to the Branch Managers in Syracuse and Buffalo, New York, along with multiple offices across the northeastern United States, including Boston, MA; New Hampshire; Ohio; Illinois, California and Arizona.

• Oversaw the preparation of monthly invoices, averaging 200 to 400 invoices each cycle.

• Orchestrated the creation of PowerPoint Presentations for monthly POD calls.

• Developed Purchase orders and maintained internal tracking systems.

• Compiled financial reports for management and staff review.

• Facilitated client communications, including scheduling meetings and preparing necessary materials.

• Drafted pre-billing documentation.

• Managed material supply orders and tracked inventory levels.

• Authored and present client communications when required.

• Identified and reported financial discrepancies and missing information to management.

• Assisted managers during monthly closing calls by providing essential backup financial documents and reports.

• Coordinated customer/client communications regarding billing resolutions and onboarding processes for new contract clients and contractors.

• Resolved billing conflicts and errors through proactive communication with customers and contractors.

• Administered meeting and conference calendars efficiently.

• Oversaw monthly supply ordering across multiple sites for the company's clients.

• Prepared new job setups and ensured alignment of new clients with company procedures and protocols.

• Designed and implemented a Y2K Compliance Playbook and Procedures for the Maintenance and Facilities Department.

• Established a Purchase Order and Maintenance Work Order Request database.

• Created monthly Excel graphs and pie charts of Services rendered for the branch manager of OneSource (Now ABM Industries).

• Generated Request for Services Forms for air fare, hotel accommodations, and meals for executive manager of our client Carrier Corporation, to streamline travel arrangements and expenses.

• Employed creative problem-solving techniques when addressing challenges from department heads regarding work order, maintenance request, and special services.

• Drafted past-due notices targeting clients with a history of overdue billing and receivables.

• Compiled audit reports and ledgers for presentation to Senior Management during weekly meetings.

In Office Executive Administrative Assistant ABM Industry Groups, LLC. 10/2008 - 08/2025, Syracuse

• Provided outstanding in-office administrative and financial billing support to the Branch Managers in Syracuse, Rochester, and Buffalo, New York as well as their respective staff members.

SKILLS

Microsoft Office Products, Citrix Software Products, Oracle Software Products, Hyperion Software, JD Edwards Software, SharePoint, Corrigo Software, Ensure Expense Software, Coupa Software, BUS Software, Microsoft Office Suite, Excel, Word, Outlook, PowerPoint, Notes, Publisher, Visio, Sharepoint, Corrigo Pro, Corrigo Enterprise, Google Workspace, Adobe Creative Suite, Workforce Management, Payroll Support, Employee Onboarding, Salesforce, Salesforce Chatt, Excellent Typing Skills-exceeds 65+ wpm. Excellent Computer Skills. CONTRIBUTING ATTRIBUTES

Adaptable. Positive Attitude. Resourceful. Organized. Trustworthy. Creative. Committed. Team Player. Supportive. Loyal. Excellent Communication.

INTERESTS

35 years of experience as a Professional Studio Photographer & Expert Photo-Retoucher. My work has been internationally published and recognized. I own and operate Bare Shoulder Imagery Studio located in Syracuse, New York. This is my side business. PROFESSIONAL & PERSONAL REFERENCES AVAILABLE UPON REQUEST.

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