Administrative & Programs Support Specialist (Navy Veteran)
Resume:
Jalah Rivers
Frisco, TX
********@*****.***
PROFESSIONAL SUMMARY
Administrative & Program Support Professional and U.S. Navy Veteran with 5+ years of experience supporting federal operations, leadership teams, and cross-functional departments. Proven expertise in ERP/SAP, HR actions, procurement support, scheduling, and records management. Trusted with Secret clearance, sensitive personnel actions, and direct executive-level coordination. Known for accuracy, discretion, and operational efficiency.
Secret Security Clearance
Executive & Administrative Support
HR & Personnel Actions
SAP / ERP Systems
Calendar & Meeting Coordination
Microsoft Office Suite
Procurement & Contract Support
SharePoint
Records Management
HRIS & Payroll Support Systems
PROFESSIONAL EXPERIENCE
NIWC Pacific – San Diego, CA Feb 2024 – Sep 2025
Administrative Assistant 40 hours/week
Processed over 5-10+ RPAs weekly with 100% accuracy, supporting personnel changes, promotions, and deadlines.
Prepared and reviewed personnel action packages to ensure accuracy, completeness, and audit readiness prior to leadership review and submission.
Supported timekeeping and payroll corrections by resolving discrepancies and ensuring timely submission in accordance with NIWC policies and procedures.
Communicated with employees and supervisors to collect required material for personnel records, training documentation, and sensitive files.
Provided contract administrative support by reviewing contracts for accuracy and reporting updates directly to the Contracting Officer (KO).
Created division calendars, weekly schedules, leadership meetings, and briefings, including agenda preparation, meeting logistics, and tracking division action items.
Answered and routed high-volume phone calls and inquiries, serving as the primary point of contact for division staff, visitors, and VIPs.
Coordinated official travel for civilian employees and military personnel including travel requests, authorizations, and documentation.
United States Navy – San Diego, CA Aug 2020 – Aug 2023
Logistics Specialist 40-60 hours/week
Supported more than 50+ divisions onboard a naval vessel by maintaining accurate inventory, processing receipts, and tracking equipment.
Tracked inventory using NERP systems and manual warehouse logs, maintaining real-time accountability of materials, parts, and supplies.
Assisted sailors daily with supply needs, uniform issuance, and equipment checkout for mission-critical
operations.
Improved workflow by 25% by redesigning inventory control processes and reducing errors.
Managed, labeled, and disposed of HAZMAT materials in accordance with environmental and federal
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standards.
Trained and onboarded new sailors on warehouse procedures, inventory systems, safety standards, and supply processes.
Processed, tracked, and issued approximately 400 requisitions monthly, supporting daily aircraft maintenance and operational readiness.
Supported the development and processing of Purchase Requests (PRs) in NERP.
Coordinated inbound and outbound delivery schedules, optimizing material flow, minimizing delays, and maintaining supply chain efficiency.
Managed client correspondence, record tracking, and office operations, ensuring accurate documentation and responsive communication.
Conducted routine inventory checks and shelf-life inspections ensuring accountability and adherence to safety and regulatory standards.
RELEVANT CYBERSECURITY PROJECTS & COURSEWORK
Authentication Log Analyzer (Independent Python Project)
Developed a Python-based authentication log analyzer to identify failed login attempts, suspicious IP activity, and any indicators of compromise in system logs.
Implemented threshold-based logic to flag repeated authentication failures.
Generated structured output reports summarizing suspicious activity.
Documented findings and procedures using Jupyter Notebook.
Tools: Python, VS Code, GitHub, Log Analysis
Relevant Coursework
Systems Security & Access Control
Risk Management & Security Controls
Technical Documentation for IT & Security
Operating Systems
AAA Concepts
EDUCATION
Bachelor of Science, Cybersecurity (Digital Forensics Concentration), National University, San Diego, CA – 2027
CERTIFICATIONS
Secret Security Clearance
Government Purchase Card
NOTABLE AWARDS
Dean’s List 2x
TECHNICAL SKILLS
Software: Microsoft Office, SharePoint, SAP/ERP
Operating Systems: Windows, macOS
Security Concepts: Access Control, Authentication, Risk Management, Log Analysis
Tools: Python, VS Code, GitHub
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