Operations, HR & Office Administration Expert (Dubai)
Resume:
Diana Rose Culhi
Dubai, UAE ️ **************@*****.***
Admin & HR Executive Payroll, Visa & Office Operations Specialist PROFESSIONAL SUMMARY
Versatile Administrative, HR, and Operations professional with 8+ years of experience supporting executives, managing HR operations, handling logistics & procurement, and coordinating accounts across diverse UAE business environments. Skilled in payroll (150+ employees), visa & licensing compliance (Mainland, DMCC, JAFZA, ADGM), procurement & vendor management, office administration, and accounts payable. Known for being detail-oriented, highly organized, and trusted with confidential information. Seeking to contribute expertise as Administrator, Admin Executive, HR Executive, Logistics & Procurement Coordinator, or Accounts Assistant.
CORE COMPETENCIES
Office & Executive Support: Diary/calendar management, correspondence drafting, travel arrangements, document control, internal communications. Procurement & Logistics: Vendor sourcing, quotation comparison, contract negotiation, Dubai Trade, JAFZA & Customs documentation, import/export coordination, shipment handling. HR & Payroll: Recruitment, onboarding/offboarding, WPS payroll, attendance management, employee records, performance reporting.
Visa & Licensing Compliance: UAE labor law compliance, Mainland/Free Zone visa processing, trade license renewals, insurance and regulatory documentation. Finance & Accounts: Vendor payments (AED 1M+), accounts payable, bank reconciliations, VAT filing, invoice processing, audit preparation.
Technical Proficiency: MS Office, Google Workspace, Xero, ERP, Zoho, EasyHR, Teams, Zoom, Trello, Slack.
Soft Skills: Confidentiality, multitasking, stakeholder management, time management, adaptability.
PROFESSIONAL EXPERIENCE
Administrative Assistant
Mastery Jewellery DMCC / BIJOUQ FZCO – Dubai, UAE
Dec 2023 – Present
● Processed payroll for 150+ employees with 100% WPS compliance.
● Coordinated 300+ visa applications, renewals, and cancellations across Mainland & Free Zones.
● Managed vendor payments exceeding AED 1M, maintaining cost control and healthy cash flow.
● Conducted supplier quotation comparisons for tools, machinery, and stones, securing cost savings.
● Coordinated Dubai Trade, JAFZA, and Customs documentation for imports/exports.
● Provided executive secretary support to two shareholders, including confidential document handling and travel management.
● Managed STR/DPMSR compliance reporting and liaised with auditors.
● Handled trade license renewals, insurance, and 200+ legal documents annually.
● Supported VAT filing, reconciliations, and audit preparation. Operations Assistant
Al Masroor Facility Management – Dubai, UAE
Oct 2021 – Oct 2023
● Oversaw daily office and site operations, ensuring compliance with labor and licensing laws.
● Recruited and onboarded 100+ staff locally and overseas, enhancing hiring efficiency.
● Coordinated staff accommodations and resolved HR-related issues for 60+ employees.
● Streamlined visa, insurance, and government portal documentation, reducing processing time.
Admin & HR Officer
World Telecom Professionals FZE / RST Technical Services – Dubai, UAE May 2020 – Sep 2021
● Handled 80+ client project bookings monthly, ensuring timely scheduling.
● Managed invoices and collections exceeding AED 500K with a 95% on-time collection rate.
● Negotiated supplier contracts, reducing procurement expenses by 15%.
● Prepared reports on performance, operations, and HR for management decision-making. Admin Assistant
MAM Refined Oil Product Trading LLC – Dubai, UAE
Jul 2017 – Apr 2020
● Managed payroll and HR documentation for 50+ employees in line with UAE labor laws.
● Processed business and vehicle license renewals, managing 200+ compliance documents yearly.
● Organized 50+ business trips (flights, hotels, visas), optimizing cost and scheduling.
● Drafted official communications and maintained professional client/vendor relations. EDUCATION
Bachelor of Science in Business Administration – Financial Management Nueva Vizcaya State University, Philippines — 2017 CERTIFICATIONS
● Certificate in Anti-Money Laundering and Combating the Financing of Terrorism and Illegal Organisations
● ChatGPT for HR
● Logistic Management
● Admin & Management – FILBRIT Training Center, Dubai
● VAT & Accounting Training – FirstBit Accounting, Dubai
● Human Resources – Alison (Revised 2017)
Languages: English (Fluent), Tagalog (Fluent)
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