Project Coordinator with Strong Administrative Skills

Languages

• Arabic – Native

• English – Fluent

Professional Summary

Motivated Project Coordinator, highly organized and results-driven with solid experience in extensive experience in managing project activities.

Administrative Professional with solid experience in office coordination, documentation, and client support.

Professional Experience

OFFICE ADMINISTRATOR – XXXX, ABU DHABI, UAE (2023)

Ensure the smooth and efficient running of the daily office functions and provide support to the entire team.

Managed office operations and front desk activities.

Strong organizational and communication skills.

Processed invoices, purchase orders, and expenses.

Supported HR with onboarding and staff records.

Maintaining filing systems and office records.

Coordinating schedules and arranging meetings for staff or executives. PROJECT COORDINATOR – TRANSPO GROUP, Abu Dhabi, UAE (2019 – 2023)

Keep the day-to-day operations of a project running smoothly,

Ensuring tasks are completed on schedule and within budget.

Knowledge of the project management lifecycle, including initiation, planning, execution, monitoring, and closure, to effectively coordinate project activities.

Familiarity with different project management methodologies, including Agile, Waterfall, and Hybrid, enabling effective coordination across various project types.

Organizational skills to manage and track project documents, ensuring that project plans, schedules, and reports are updated and accessible.

Maintaining meeting minutes, action items, and status reports.

Ability to prioritize tasks effectively, balancing multiple responsibilities and deadlines to keep the project moving forward smoothly.

Coordinated administrative operations, scheduling, and documentation.

Supported management with reports, meetings, and follow-ups.

Handling general correspondence, including answering phones and emails.

Assisted in preparing project plans, schedules, and timelines, ensuring tasks were delivered on time.

Coordinated communication between project teams, stakeholders, and management.

Supported budget tracking, expense monitoring, and compliance with financial plans.

Assisted in monitoring project performance, quality standards, and risk management.

Organized meetings, workshops, and provided daily administrative support to the Project Manager.

Preparation & submission of engineering submittals. EMAN AHMED

PROJECT COORDINATOR & DOCUMENT CONTROLLER

■ Abu Dhabi, UAE

■ +971-**-*******

■ **.****.*@*******.***

■ JORDANIAN

Updating of daily tracker logs, registers of current controlled documents & identifying weak zones.

Uploading & downloading project document’s to Aconex system on daily bases.

Proofreading filenames, title & submittal details to streamline & avoid rejection.

Maintained filing systems and assisted in events and workshops arrangements. DOCUMENT CONTROLLER – GOLDEN SANDS CONT., Dubai, UAE (2015)

Implementing and maintaining a document control system.

Numbering, sorting, and filing both physical and electronic documents.

Reviewing documents for accuracy and compliance with formal requirements.

Distributing documents to relevant project team members and outside parties.

Archiving old documents securely and creating templates for future use.

Responsible for ensuring that all documentation is accurate, up-to-date, and properly stored.

Preparing reports, and ensuring workflow efficiency. Key Skills & Competencies

Project Management Knowledge Tools (MS Project, Asana, Trello)

Multi-tasking and support management effectively.

MS Office Suite (Word, Excel, PowerPoint)

Team Coordination & Communication.

Attention to Detail.

Time Management

Courses

- PMP - PROJECT MANAGEMENT PROFESSIONAL

KHAWARIZMI TRAINING SOLUTIONS, ABU DHABI, UA (2021)

- MS PROJECTS, AUTOCAD & ADOBE (INDESIGN, PHOTOSHOP, ILLUSTRATOR NADIYA INSTITUTE, ABU DHABI, UAE (2019 – 2020)

- COMMERCIAL FEASIBILITY STUDY & BUSINESS MODELLING KHWARIZMI TRAINING SOLUTIONS, ABU DHABI UAE (2019)

- MICROSOFT CERTIFICATE

Cisco Certified Network Associate (CCNA) (2008)

Education

- BACHELOR OF SOFTWARE ENGINEERING

APPLIED SCIENCE UNIVERSITY, AMMAN, JO (2011)

- DIPLOMA OF NETWORKING TECHNOLOGY

NEW HORIZONS INSTITUTE, RIYADH, KSA (2009)

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