Administrative Assistant with Document Management Expertise
Resume:
Gloria Holleran
Venice, FL *****
*********@*****.***
WWW: https://bold.pro/my/gloria-holleran/485r
Summary
Detail-oriented administrative professional with expertise in document management and schedule coordination. Proven ability to enhance office efficiency and streamline client communications using Microsoft Excel and data entry skills.
Skills
Document management
Microsoft Excel
Office administration
Schedule coordination
Data entry
Customer relationship management
Appointment scheduling
Internet research
Phone call answering
Calendar management
Education and Training
Mother Butler Private School New York
Some College (No Degree) Business
Experience
August 2023 - October 2025
Vesta Property Management - Bradenton, FL
Administrative Assistant
Managed client communications through emails and phone calls.
Coordinated property maintenance requests with vendors and contractors.
Organized and maintained electronic filing systems for efficient document retrieval.
Assisted with scheduling meetings and managing calendars for team members.
Collaborated with team members to streamline office procedures and workflows.
Answered phone calls and emails to provide information, resulting in effective business correspondence.
Entered data into spreadsheets using Microsoft Excel or other similar programs.
Maintained office supplies inventory by checking stock to determine inventory level.
Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
Directed customer inquiries to appropriate department personnel.
May 2000 - June 2015
Whiting-Turner Contracting - Baltimore, Maryland
Document Controller
Managed document control processes for construction projects at a leading contracting firm.
Collaborated with teams to ensure timely distribution of critical documents.
Reviewed incoming documents for accuracy and completeness before approval.
Provided support to other departments by providing requested documents.
Maintained an up-to-date record of all changes made to controlled documents.
Ensured all documentation is stored securely in line with data protection regulations.
Created new folders for each project in accordance with company standards.
Managed multiple projects simultaneously while adhering to strict deadlines.
References
References available upon request.
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