Administrative & Finance Coordination

P R O F E S S I O N A L S U M M A R Y

Experienced Administrative & Finance Coordinator with a proven record of supporting senior leadership, optimizing office workflows, and managing complex administrative and financial processes. Adept at calendar management, event coordination, and cross-functional collaboration in fast-paced, diverse environments. Recognized for exceptional organizational skills, attention to detail, and the ability to handle sensitive matters with discretion. Strong communicator, skilled in engaging with colleagues, clients, and external partners at all levels. Committed to fostering a welcoming and inclusive workplace and contributing to mission-driven organizations.

C O R E C O M P E T E N C I E S

• Advanced Administrative Coordination: Calendar management, meeting logistics, workflow optimization, executive support

• Event & Project Management: Scheduling, cross-departmental collaboration, event planning, reporting

• Financial & Billing Expertise: Invoicing, account reconciliation, budget planning, variance analysis, reporting

• Communication & Stakeholder Engagement: Professional correspondence, contract negotiations, client relations

• Data Analysis & Process Improvement: Reporting, process optimization, efficiency enhancement

• Discretion & Confidentiality: Handling sensitive information, supporting HR and financial matters E X P E R I E N C E

BILLING COORDINATOR

Resillion US, LLC, Burbank, CA

April 2019 - Present

Provide comprehensive administrative support to senior leadership, including managing calendars, scheduling meetings, and coordinating cross-functional team activities.

Spearhead process improvements in billing systems, reducing discrepancies by 30% and improving overall accuracy. Negotiate payment terms and contracts with clients, optimizing cash flow and ensuring timely payments. Develop and implement billing procedures that enhance efficiency, reducing processing time by 20%. Manage accounts receivable aging reports, improving collections efficiency by 25%. Prepare monthly and quarterly financial reports, ensuring compliance with tax regulations and maintaining accurate financial documentation.

Utilize QuickBooks for invoicing, payments, accounts receivable/payables, and financial statement generation. Coordinate weekly meetings with cross-functional teams to ensure alignment on orders, invoicing, and collections activities. Support event logistics and meeting preparation, including agenda creation and follow-up reporting. FINANCE ASSISTANT OFFICE & EXECUTIVE ASSISTANT

Boys & Girls Club of Burbank and Greater East Valley, Burbank, CA May 2015 - January 2019

• Managed accounts payable, receivable, payroll, and bank reconciliations, ensuring financial accuracy and timely processing.

• Assisted in developing annual budgets and long-term business plans, supporting strategic decision-making.

• Provided variance analysis reports, improving financial decision-making processes for leadership.

• Collaborated with auditors during annual audits, ensuring compliance and transparency.

• Implemented employee training programs to enhance efficiency and adherence to policies.

• Supported executive staff with calendar management, travel arrangements, and event coordination.

• Organized and prepared materials for meetings, presentations, and workshops.

• Facilitated communication between staff, partners, and external vendors for special projects and events. BOOKKEEPER CUSTOMER SERVICE REPRESENTATIVE

Pavilions, Burbank, CA

February 2012 - July 2015

Oversaw cash handling procedures, including deposits, receipts, and reconciliations, ensuring accuracy in financial records. Managed customer service operations, resolving transactional issues quickly and improving customer satisfaction. Performed daily financial reconciliations and provided administrative support to management staff. Monitored self-checkout stations to ensure accurate transactions and reduce discrepancies. Supported scheduling and workflow management for front-end staff. T E C H N I C A L P R O F I C I E N C Y

S A R A H S C H U H M A N N

************@*****.*** 818-***-**** Toluca Lake, CA 91602 www.linkedin.com/in/sarah-schuhmann

Administrative & Scheduling Tools: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, Zoom, Salesforce, Slack, Microsoft Teams, Monday

Billing, Procurement & ERP Systems: QuickBooks (Enterprise & Online), Quicken, Unit4, Tungsten, NetSuite, Graphite Connect, SAP, Stripe, Bill.com, FIS Global

Payroll & Expense Management: ADP, myhours.com, Paylocity Financial Reporting & Data Analytics: Excel (pivot tables, VLOOKUP, macros), Google Sheets E D U C A T I O N

High School Diploma

R E F E R E N C E S

References available upon request

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