Administrative Assistant - Accounts Receivable - Purchasing Expert
Resume:
Dana A. Smith
Clermont, KY 40110
502-***-**** Cell
***************@*****.***
Position: Administrative Assistant, Accounts Receivable, Purchasing or any other position related to the same field.
Skills: Microsoft Office/Teams, Excel Spreadsheets, Peoplesoft, Zendesk, Workday Financial, Team Player, Self-starter, Resourceful.
Education: Phillips College, Louisville, KY
Graduated: 11/1990
Major: Associate degree in Micro Computer Applications Experience:
7/1/2025 - University of Louisville / Otolaryngology Comm Disorder 10/31/2025 Financial Assistant II
(Retired) 529 S Jackson Street, 4
th
Floor
Louisville, KY 40202
Supervisor: Heath Harmon / 502-***-****
Job Description: Procurement that includes Requisitions / Purchase Orders, Procard Purchases and Paying Supplier Invoice Request. Create Expense Reports for Faculty, Staff and Student Travel along with reimbursement using Workday Financial. 12/1/2017 - University of Louisville / Business Operations (BusOps were dissolved) 6/30/2025 Business Center Assistant – Purchasing
2315 S. First Street, Room 109
Louisville, KY 40208
Supervisor: Rita Jennings / 502-***-****
Job Description: Assisted HR with Payroll entry in Peoplesoft, Procard purchases, reallocating my procard each month, submitted requisitions for POs and payment request using Peoplesoft and OnBase. Assist customers, faculty, staff, & vendors via phone and Zendesk. 4/1/2016 - University of Louisville / Shared Services (Merged into BusOps) 11/30/2017 501 E. Broadway, MedCenter One
Louisville, KY 40202
Supervisor: Lana Metzler; 502-***-****
Job Description: Purchasing with procard, process purchase order / requisition and payment request using Peoplesoft. Reallocate and reconcile department procard and process charge transfers
10/8/2012 - University of Louisville, Anatomical Sciences and Neurobiology 3/31/2016 Program Assistant Senior / Administrative Assistant 511 S. Floyd Street, MDRB 111F
Louisville, KY 40202
Supervisor: Donna Bottorff; 502-***-**** (Retired now) Job Description: Answer phones, assist the Unit Business Manager, billing, disbursements, invoicing, reconciling procard, reimbursements, requisitions, travel reimbursements, assist with U of L Cares, capital assets, and Pub Med publications, not limited to previous mentioned. Dana A. Smith
272 Moore Lane, PO Box 2
Clermont, KY 40110
502-***-**** Cell
***************@*****.***
Experience (continued):
3/17/2011 - Bingham Greenebaum Doll, LLP (Previously known as Greenebaum, Doll, & McDonald)
9/2012 Tax Support Specialist
3500 National City Tower
101 South 5
th
Street
Louisville, KY 40202
Supervisor: Linda Erwin; 502-***-****
Job Description: Scanning, copying, help prepare research, deposition binders. Update pleading bibles, keep track of all databases, keep track of all files related to the Tax Department either via physical files or electronic files, not limited to the previous mentioned. 12/17/10 - Office Team / Greenebaum, Doll, & McDonald 3/16/2011 Records Assistant
3500 National City Tower
101 South 5
th
Street
Louisville, KY 40202
Supervisor: Nakiesha Britton; 502-***-****
Job Description: Assist with email requests regarding folder creation, imaging original documents (Estate Planning), prepare incoming new matters (clients), prepare archiving files, audit archiving files, update database, and update pleadings for the tax department. 5/23/05 - University of Louisville / Department of Radiology 7/19/10 Program Assistant Senior
530 S. Jackson Street, CCB-C07
Louisville, KY 40202
Supervisors: Heather Penna (Rife); 502-***-****
Janis Clayton; 502-***-****
Job Description: Perform secretarial duties supervisor, Director of Finance & Business Operations, and the Chairman of Radiology. Prepare faculty schedules, keep track of faculty leave of absences, gratis faculty, credentialing / re-credentialing, work assignments, anticipated absences, and help with faculty evaluations. Make sure all the radiologists are up to date with all their important papers. (Ex: KY License, TB Certificates, DEA…etc). Performed secretarial duties for the doctor’s, kept track of the doctor’s CME certificates, issue reimbursements, answer phones, kept track of the X-ray films from Family Health Clinics, Louisville Metro Health and Central State in the computer (Microsoft Word and Excel) that came in through the office, prepared travel requisitions for my doctors, assisted the Administrative Assistant to the Chairman of Radiology and also assisted the Director of Finance & Business Operations. 07/01/01 - Premium Financing Specialist
01/14/05 462 S. 4
th
Street, Suite 1700
Louisville, KY 40202
Supervisor: David O’Connell
Job Description: Accounts receivable, customer service, answered phones, and giving financial quotes for the Insurance Industry.
***References upon request***
Dana A. Smith
272 Moore Lane, PO Box 2
Clermont, KY 40110
502-***-**** Cell
***************@*****.***
Personal References:
Rita Jennings
Senior Manager, Finance
University of Louisville
Office of Planning & Budget
Belknap Campus
Grawemeyer Hall, LL14
Louisville, KY 40292
(Former Supervisor – Business Operations)
Janice Ellwanger
Department Coordinator V
University of Louisville
Department of Biochemistry and Molecular Genetics
319 Abraham Flexner, HSC-A 616
Louisville, KY 40292
Suzanne King, PhD
Associate Professor
University of Louisville
Department of Otolaryngology Comm Disorder
511 S. Floyd Street, Room 320
Louisville, KY 40202
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