Part-Time Administrative Specialist with 25+ Years Experience
Resume:
Phyllis Gray
Monticello, FL *****
**************@*******.***
Professional Summary
BACKGROUND: I had retired and discovered I am not ready for full time retirement. From 2021-present, I have been working part time in the office at the Monticello Opera House. This is a non-profit company with limited funds. I enjoy working, organizing, etc. and am looking for a company that can use my skills on a part time basis.
OBJECTIVE: To find a part time position where I can use my skills in a team oriented environment. PROFILE: Responsible detail oriented individual with over 25 years of administrative experience. Communicates well with clients, staff and senior management. Absorbs information quickly and makes appropriate decisions. Dedicated to meeting company objectives. Plans and implements projects effectively. Committed to quality performance. Portrays professionalism in appearance and manner. Adept in billing and financial functions of employees/business’. Computer Programs: Excel, Word, PowerPoint, Department Of Transportation Programs(DOT, and Agile Software RELEVANT EXPERIENCE: RETIRED 2014 until 2020, began volunteering at Opera House, 2020, accepted part time job 2021.
NAWIC NATIONAL ASSOCIATION OF WOMEN IN CONSTRUCTION 1995 to 2009 During these years I held the office of President, Vice President, Secretary, and General Office CHRIST EPISCOPAL CHURCH -volunteer office work
MAGNOLIA GARDEN CIRCLE-Is a driving force that helped renew and bring 10 new members to the Club Work Experience
Assistant to the Director at Monticello Opera House Monticello Opera House-Monticello, FL
June 2022 to Present
Open and close Opera House
Sampling of my administration duties: pick up mail at Post Office, write letters, manage membership lists, incoming and outgoing phone calls, interact with members, and public in person and on the phone, conduct tours to potential event rental prospects, write rental contracts, manage payments from renters, manage cash boxes for the bar and incoming guests, deposit money at bank, prepare forms for plays and concerts, take bar inventory, order items for bar, and cleaning for Opera House as needed. Purchase items online and at stores for events, rentals, weddings etc, create forms, playbills as needed, prep payroll for accountant. This is a sampling of duties I perform at the Monticello Opera House. Resident Compliance Manager
MTN Resources-Tallahassee, FL
July 2014 to August 2017
As the Resident Compliance Specialist I also reviewed contractors and subcontractors for compliance with FDOT and Federal requirements .
Executive Assistant / Office Manager
Greenhorns & O'Mara-Tallahassee, FL
September 1999 to July 2010
Responsibilities
Assisted Greenhorne &O'Mara's North Florida CEI Engineer, Eric Rosenstein, in administrative duties, including but not limited to, drafting letters, proposals, manpower charts, preparing travel arrangements, research. As Office Manager I took care of office personnel, supplies, equipment, prepared spreadsheets for submittal to the Home office.
Accomplishments
While at Greenhorne & O'Mara I relieved Eric Rosenstein of the day to day duties of running the office and assisted him in preparing proposals for future projects. As the Resident Compliance Specialist I also reviewed contractors and subcontractors for compliance with FDOT and Federal requirements . Skills Used
Skills demonstrated on the job, Computer programs MSWord Outlook, Excel, power point, confidentiality, multitasking, leadership and being task oriented
Education
High School Diploma
South Portland Highschool-South Portland, ME
1969 to 1972
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