Executive Administrative Specialist for Legal Teams
Resume:
Nicole M. Stevenson
Tampa, FL • 813-***-**** • ******.*.***********@*****.***
PROFESSIONAL SUMMARY
Detail-oriented administrative professional with over 15 years of experience supporting attorneys and leadership teams in fast-paced environments. Recognized for expert calendar management, complex scheduling, travel coordination, deadline oversight, and confidential communications. Proficient in strong organizational leadership, discretion, and operational support skills can drive executive efficiency and business success. CORE SKILLS
Executive & Administrative Support • Complex Calendar Management • Travel Coordination Meeting & Event Scheduling • Deadline & Task Tracking • Expense Reporting Confidential Document Handling • Process Improvement • Cross-Department Coordination Multitasking in High-Volume Environments • Team Leadership & Training Detail-Oriented • Strong Written & Verbal Communication • Vendor & Client Communication Microsoft Office Suite • Adobe Pro • DropBox • SharePoint • Clio • iManage • Westlaw • Perfect Law • Aderant Total Office • Florida State & Federal E-Filing Systems
PROFESSIONAL EXPERIENCE
Litchfield Cavo, LLP — Tampa, FL
Litigation Legal Assistant 2025–2025
General civil litigation, including wrongful death, catastrophic and personal injury, products liability, premises liability, trucking and automobile accident cases as well as professional liability.
Work for multiple attorneys.
Manage attorney calendars and task deadlines.
Schedule mediations, arbitrations, depositions, pre-deposition meetings, court proceedings, compulsory medical examinations, telephone conferences, inspections, Teams Meetings and Zoom meetings.
Coordinate flight and hotel reservations as well as prepare/process expense reports for the attorneys.
Prepare pleadings, correspondence, settlement agreement releases, open new files and close files.
E-filing in State and Federal Courts.
Experienced in removing State Court cases to Federal Court, handling Federal Court proceedings and tasking Federal Court deadlines.
Assist in trial preparation.
Prepare records for experts.
Process invoices from outside vendors according to client guidelines. Lydecker, LLP — Tampa, FL
Litigation Legal Assistant – Major Case Unit & Trial Team 2025–2025
General civil litigation, including wrongful death, catastrophic and personal injury, products liability, premises liability, trucking and automobile accident cases as well as professional liability.
Work for multiple attorneys.
Manage attorney calendars, task deadlines, prepare pleadings and correspondence.
Schedule mediations, arbitrations, depositions, pre-deposition meetings, court proceedings, compulsory medical examinations, telephone conferences, inspections and Zoom meetings.
E-filing in State and Federal Courts.
Experienced in removing State Court cases to Federal Court, handling Federal Court proceedings and tasking Federal Court deadlines.
Trial preparation, including preparation of trial binders, trial subpoenas, expert correspondence and related expert tasks and preparation of trial related pleadings.
Process invoices from outside vendors according to client guidelines. Ogden Sullivan Stover & Saar, P.A. — Tampa, FL
Litigation Legal Assistant 2020–2024
General civil litigation, including wrongful death, catastrophic and personal injury, products liability, premises liability, trucking and automobile accident cases as well as professional liability.
Work for multiple attorneys and mediators.
Provide training to legal assistants and other various staff members.
Manage attorney calendars, task deadlines and ran reports of upcoming deadlines for the attorneys.
Schedule mediations, arbitrations, depositions, pre-deposition meetings, court proceedings, compulsory medical examinations, telephone conferences, inspections, Teams Meetings and Zoom meetings.
Coordinate flight and hotel reservations as well as prepare/process expense reports for the attorneys.
Prepare pleadings, correspondence, settlement agreement releases, create new forms relative to the legal assistants, open new files and close files.
Open mediation files, prepare mediator engagement correspondence, mediation settlement agreements, mediation results reports and invoices.
E-filing in State and Federal Courts.
Experienced in removing State Court cases to Federal Court, handling Federal Court proceedings and tasking Federal Court deadlines.
Assist in trial preparation.
Prepare records for experts.
Process invoices from outside vendors according to client guidelines. Cole, Scott & Kissane, P.A. - Tampa, FL
Litigation Legal Assistant I 2013-2020
General civil litigation, including wrongful death, catastrophic and personal injury, products liability, premises liability, trucking and automobile accident cases as well as professional liability.
Work for multiple attorneys.
Manage attorney calendars, task deadlines and ran reports of upcoming deadlines for the attorneys.
Schedule mediations, arbitrations, depositions, pre-deposition meetings, court proceedings, compulsory medical examinations, telephone conferences, inspections, Teams Meetings and Zoom meetings.
Coordinate flight and hotel reservations as well as prepare/process expense reports for the attorneys.
Prepare pleadings and correspondence.
E-filing in State and Federal Courts.
Experienced in removing State Court cases to Federal Court.
Assist in trial preparation.
Prepare records for experts.
Medical records and bills management.
Utilize various records retrieval companies.
Process invoices from outside vendors according to client guidelines. Shapiro, Fishman & Gache, LLC – Tampa, FL
Litigation Legal Assistant I 2009 - 2013
Practice focused on Foreclosures.
Preparation of legal documents.
Thorough documentation of all actions put forth utilizing specialized software packages.
Work multiple reports to assure all client systems are current on a daily basis.
Work with clients and borrowers with regard to settlement options.
Schedule hearings and depositions in all Florida Counties.
Schedule through Microsoft Outlook.
Prepare attorney for upcoming hearings, depositions, conciliation conferences, telephone conferences and mediations.
Assist trial team with prepping attorney for trials.
Compare contested hearing report/calendar with the routine foreclosure department’s report/calendar to assure all contested matters are covered.
Only person, other than the managing attorney of the firm, authorized to handle certain opposing counsel matters, appellate matters and the trial calendar due to the complexity of the cases. Law Office of Clay W. Oberhausen – Tampa, FL
Legal Assistant I 2008-2009
Practice focused on Juvenile/Child Welfare cases, Family Law, Foreclosures and Criminal Law.
Preparations of legal documents utilizing Pro Doc software.
Financial/legal case management in Quickbooks.
Client management.
Schedule through Microsoft Outlook.
Schedule mediations, depositions and hearings.
Courthouse filings in various divisions of Clerk of Court. Hillsborough Kids, Inc. – Tampa, FL
Kids Direct Manager I 2002 - 2008
Responsible for managing Data Services staff at three different centers, the Eligibility Management department, the Diligent Search department, Data Services Call Center and handling all personnel issues.
Present to and train Care Management staff on policies/procedures of Data Services, Diligent Search and Eligibility Management and usages of Kid’s Page functionalities.
Serve as a liaison between HKI, other local community-based care agencies, the Office of the Attorney General, Department of Children and Families and Certified Records Management for various requests.
Manage information in multiple databases.
Analyze data and produced reports.
Oversee various internal components of QA monitoring and reporting.
Coordinate the workload/training of all various departments.
Handle and coordinate all building management issues at the Kids Direct Center.
Collect, verify and accurately enter client information. This includes initial and ongoing statistical, demographic and narrative data entry into specialized software packages.
Prepare and maintain HKI records according to federal, state and agency regulations. Department of Children and Families – Tampa, FL
Family Services Worker I 2002-2002
Work with abused and/or neglected children in foster care and/or protective services with an aim for permanent placement.
Provide case management services, including assessment planning, linking, monitoring and advocacy, to children and families from intake to discharge.
Interview assessed risks and provided detailed documentation.
Participate in Dependency hearings.
EDUCATION
University of South Florida – Tampa, FL
Bachelor of Social Work
Phi Alpha Honor Society • Dean’s List of Scholars (Top 10%) Manatee Community College - Bradenton, FL
Associate of Arts Degree
All Academic & All Conference (Softball)
ADDITIONAL STRENGTHS
Highly organized • Strong proofreading skills • Deadline-driven • Discreet with confidential matters • Professional client communication • Calm under pressure • Fast learner • Team-oriented
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