Administrative Professional with Office & Scheduling Expertise

MARY CAIN-WALTHER

Philadelphia, PA ***** +1-610-***-**** ********@*****.***

EXPERIENCE

Entrepreneur, 12/2023 - Current

Self-Employed – South Philadelphia, PA

Job Responsibilities:

● Manage and maintain calendars, scheduling appointments

● Screen and direct incoming calls, providing information and scheduling consultations as necessary

● Maintain confidentiality with clients

● Order supplies and manage inventory to ensure smooth operations of the business

● Manage all client correspondence by responding to inquiries promptly and professionally

● Purchase and sell inventory

● Financial Management

● Establish partnerships and networks to expand the business' market and reach

● Ensure the business complies with industry regulations and maintains high ethical standards Principal’s Secretary/Main Office Manager, 07/2017 - 12/2023 (6 years) William Penn School District – Yeadon, PA

Job Responsibilities:

● Managed and maintained executive calendars, scheduling appointments and coordinating meetings

● Provided support during executive meetings; preparing meeting agendas, materials and follow ups

● Screened and directed incoming calls, providing information and taking messages as necessary

● Coordinated travel arrangements

● Project management within the office

● Maintained confidential files and records in accordance with company policies

● Ordered office and school supplies for the entire school and all employees, managed inventory to ensure smooth operations of the office

● Handled and placed all work orders for the building

● Took meeting notes

● Assisted in the preparation of budgets by gathering data on expenses and monitoring spending

● Managed email correspondence by responding to inquiries promptly and professionally

● Scheduled interviews with candidates for open positions within the organization

● Assisted the Principal in HR related tasks

● Provided administrative support to multiple departments by handling various tasks simultaneously

● Proofread documents for accuracy in grammar, punctuation, spelling, formatting etc.

● Developed efficient filing systems both physical (paper) copies as well as electronic files

● Created PowerPoint presentations for assemblies

● Worked overtime to organize and assist with after-school events

● Handled all mail correspondence (USPS, Fed-Ex etc.)

● Maintained the copy/fax machine

● Served as the primary point of contact for the entire building Admin. Assistant to Director Of Curriculum & Admin. Assistant to Director of Special Education

(Consecutively held positions) 01/2012 - 07/2017 (5 Years) Job Responsibilities:

Upper Darby School District – Upper Darby, PA

● Prepared and edited correspondence, reports, presentations, and other documents as needed

● Managed and maintained executive calendars, scheduling appointments, meetings, and travel arrangements

● Screened phone calls and emails for executives, providing accurate information or redirecting inquiries to appropriate staff members

● Created efficient filing systems both electronically and physically to ensure easy retrieval of important documents

● Handled sensitive information with confidentiality, while maintaining data integrity at all times

● Implemented an electronic document management system that improved efficiency by reducing paper usage

● Provided administrative support during board meetings including preparing meeting agendas/materials, distributing minutes, and following up on action items

● Served as the primary point of contact for visitors/guests, greeting them professionally and ensuring their needs were met during their time at the office

● Maintained confidentiality agreements with external partners/vendors to protect sensitive company information shared during negotiations or collaborations SKILLS

● Computer proficiency;

(Microsoft office suite, Google workspace, database management)

● Adaptability and flexibility

● Attention to detail

● Professionalism

● Collaboration and teamwork

● Emotional intelligence

● Project management And software

● Research skills

● Event planning and coordination

● Basic bookkeeping and financial support

● Presentation skills

● Marketing and social media support

EDUCATION

High School

Strath Haven 2002-2006 (HS Diploma)

College

Delaware County Community College

2006-2007

Major: Accounting

REFERENCES

Katherine Lawson - Supervisor

Phone: 610-***-****

Email: ********@*****.***

Amy Plante - Coworker

Phone: 610-***-****

Email: **********@*****.***

Christina Hunter - Coworker/Subordinate

Phone:267-***-****

Email: ******.***********@*****.***

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