Clerk-Front Desk and Data Specialist Resume
Resume:
Resume’
***********@*****.***
Present position-Administrator III/budget analyst
Accounting Technician III: 04-2017 - present
Recording, Classifying, Verifying, and Reporting.
Heavily oriented and involved in the Transaction processes Provide Technical support work to this agency, by processing financial transactions and maintaining accurate and compete records of transactions, by completing and coding receipts, vouchers and journal entries; pay vouchers; process accounts payable to the AP folder for payments check in CORE for accounts received; post transactions to assigned journals and ledgers on Google spreadsheets and excel spreadsheets; review source documents for proper authorization, accuracy and compliance with the accounting rules; verify and correct discrepancies and errors; monitor sufficiency of funds in the accounts; adjust and balance accounts, and compile data and produce financial statements through U.S. bank by running the monthly reports for all the C-card holders to view. Making sure I am in balance with Wells Fargo bank records monthly. Technical resource to non-accounting agency/staff. Some recommendation of changes in various accounting reports, formats and operating procedures to supervisors. I have revised some procedures, design forms and screens, written manuals and designed the paperwork for processing steps, for new staff and trained the business office manager using the desk top manuals that I have created.
Duties and Responsibilities,
Monitoring authorized vendors, assisting with accounting principles, troubleshooting, assisting with canteen and multiple correctional facilities. Training is conducted to assure compliance by staff and customers, to ensure that purchased goods and foods are delivered and returned properly. Provide fiscal oversight and report to the business Manager for the DOC Denver Complex, review and approve expenditures in accordance with procurement, personnel and fiscal rules. Analyze some requisitions to determine appropriate procurement method, interpreting and applying fiscal rules to avoid violations, provide, review and approval of stock and purchase some requisitions. Monitoring allocations and letting the business manager know of any changes as they occur. Utilize accounting functions to maintain and organize organizational unit allocations.
Provide reporting services to the DOC Denver Complex Business Manager daily.
Assist with Procurement Card program, by assisting stakeholders with the application process, recommend spending limits, provide training card holders in fiscal responsibilities, auditing cardholder transactions and providing feedback to correct coding errors, misunderstandings, conduct bi-monthly before closing date. Reallocation process by collecting documentation from cardholder’s spreadsheets, reviewing transactions and changing the default transaction coding through the purchasing agents in order to have the default reflect actual purchase object of expenditure codes, further in these process, I assist the business manager to review and edit the resulting vouchers generated in the CORE system.
Facilitate appropriate access and use of financial tools, in order to provide the stockholders accurate information, balancing spreadsheets, allocations, reconciliation, provide training on use of the systems as needed, and monitoring expenditures for the Denver Complex DOC.
Analyzing requisitions to determine appropriate procurement methods, interpreting and applying fiscal rules try and avoid violations.
Determine available funds by monitoring operations and personal services allocations
Reconcile deposit and cash transactions
Reallocation of purchases by reviewing cardholder documentations
Change transaction coding to reflect the actual purchase object of expenditure codes.
Inmate cash funds / and checks, have cleared in the bank
PRC1’s is completed such as coding locations and fund amount are accurate
Utilize needed accounting functions to maintain and organize the facilities unit allocations. Report operations and personal services allocations to management and staff as needed.
Conduct analysis on resulting data, identifying trends, and develop projections for considerations by management in making discretionary spending decisions.
Assist in fiscal periods and year end activities, including inventory auditing.
Conduct research on invoice payments and compile historical data to answer inquiries. Review, edit and provide feedback on departmental administrative regulations. Administrative Assistant III: 10-2015 - 03-2017
The accurate and timely completions and processing of documents and information; scheduling; making reservations and accepting registrations or orders; reception and intake; record keeping and maintenance; meeting arrangements; transcribe notes from meetings; document production, including typing and word processing; gathering, coding, computing, entering, verifying, and reporting data and information; sorting, weighing, picking-up, and delivering materials; ordering, issuing, and inventorying items; documenting duplications and information’s release; screening documents and supporting information to determine eligibility, authenticity, or identity; issuing, including purchases and invoices receive from vendors. Balancing the inventory productions and tracking expenditures for food services monthly reports to the HQ supervisor. Reconciling the budget tracker for Food Services making sure we are in balance with CORD and the business office manager’s budget tracker’s. Use of the office equipment such as tools to facilitate the work such as copiers, fax machines, keyboard, computers, sorters, printers, meters, etc.
Provide overall Administrative III for the food service units, for both areas DWCF and DRDC.
Planning, purchasing, personnel, budget, reconcile, help with the ACA files for food service.
Balancing food service inventory of purchase for HQ supervisor sent out as a monthly report, and reconcile the food service budget trackers for the Denver Complex business manager through CORE, and Info/Advantage.
C-Card purchases, equipment inventory, surveys from offenders, documentation updates as needed daily for food services as needed or requested. Perform other duties as needed, such as preparing food for offenders when locked down, offender count and over for the hearings department as needed.
Complete assignments accurately and in a timely manner, share knowledge with others, possess appropriate expertise for my job level and above.
Increase knowledge for relevant job skills, always wanting to learn all that is permitted for the department.
Created spreadsheets for all invoice purchasing and providing, the business manager with requisitions and correct coding as needed for approval for purchasing to the budget office daily when needed. Keep track of the budget tracker, meet with the business manager for updates and communication on expenditures, mistakes, and corrections.
Maintained the wake up calendar for meal maintenance sheets monthly for the staff to guide the offends on work assignments.
Made sure the cook’s worksheets are ready for staff in preparing recipes per HQ.
Made sure the meal counts are updated and ready for the end of the monthly reports.
Input and updated, all warehouse orders in CORE
Completed all CORE paperwork
Assist with the ACA files in food services.
Competed end of month reports for HQ (Charlene Crocket) Data Specialist: 10-2007 - 09-2015
Entry of Data into computer systems and equipment. Operating equipment bringing equipment up to operation mode, locating data on source documents, sorting and entering data per HQ matrix, verifying the accuracy of entries, and correcting errors by relocating the document in the correct category. This position was for the assessment and classifications and intake of which the processing of offender records. Have knowledge of the matrix for filing offender records and retrieving the documents as needed. This is to ensure compliance with standards and rules and to ensure the correct transfer of data from one system to another. Entry and verifications of data, per the matrix to ensure that the source document and transactions are properly correct any invalid documents or information is properly stored in a secured setting per procedures. Have created a training work processes and have trained others.
• Provided overall Administrative Support Assessment and Classification, ensuring the productivity meets quality and timeliness factors.
• Kept the office managers updated on the status of the offender files per requirements daily and time lines factors.
• Convey a professional image, comply with policy/procedures, and rules.
• Have a strong work ethics
• Team lead for the Data Specialist, as the staff trainer
• Was back up for hearings department, covered the Admin III
• Inventory of offender files and production
• Job knowledge of offender files and the process in both assessment and classification and intake.
• Have good communication skills both verbal and in writing
• Created a work assignment for training purposes
• Assisted in the PSIR processing in the electronic system from County to DOC
• Assisted in creating a desk manual for the data specialist
• As a team lead I shared work knowledge with others Sincerely
03-31-2023
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