Senior Administrative and Project Support Specialist

KRISTA PHILLIPS

**** ** **** ***** ● Stuart, FL *4997 ● 910-***-**** ● **********@*****.***

Objectives

Dedicated and technically skilled business professional with a versatile administrative support skill set developed through experience as an office manager, secretary, administrative assistant, and office clerk.

Excel in resolving employer challenges with innovative solutions, systems and process improvements proven to increase efficiency, customer satisfaction and the bottom line. Key Skills

Team Player

Organized & Detail Oriented

Cost Accounting

Office Management

Timberscan/Textura/Isqft

Multitasker

Report & Document Preparation

Spreadsheet & Database Creation

Accounts Payable/Receivable

Human Resources & Payroll

Medical Billing

Client Support & Help Desk

Records Management

Meeting & Event Planning

Customer Service

MS Office/Quickbooks/AIA

Timberline/Procore Certified

Notary

Experience

Senior Project Assistant

● Create project accounts in the accounting system

● Maintain project-related records, including contracts and change orders

● Access to project accounts

● Transfer of expenses into and out of project-related accounts

● Review and approve supplier invoices related to a project

● Review and approve overhead charges to be applied to a project

● Review account totals related to project assets and expenses

● Investigate project variances and submit variance reports to management

● Confer with receivables staff regarding unpaid contract billings

● Investigate all project expenses not billed to customers

● Respond to requests for more detail from customers

● Close out project accounts upon project completion

● Train incoming project assistants on their positions

● Subcontracts, purchase orders, owner change orders, monthly billings Administrative Assistant, Dometic Corp, 10/13 – 06/14 Administrative Assistant, Livos Technologies, 7/13 - 9/13

● AR/AP/Payroll/Cost Accounting

● Purchasing/Shipping & Receiving

● Mail, Telephones, Filing, Basic Office Support

Contract Administrator

● Generate contracts in AIA Software and Gemini Software

● Verify Insurance of Subcontractors

● Work with building departments concerning permitting and inspections. Kast Construction – West Palm Beach, FL 2014 - 2023 Dometic Corporation – Stuart, FL 2013 - 2014

Huryn Construction – Vero Beach, FL 2012 - 2013

Lend Lease – Camp LeJeune, NC 2010 - 2012

Certified Payroll Specialist & Contract Administrator, 2011 - 2012 Certified Payroll Specialist, (temp via TESI), 2010 - 2011

● Review all submitted documents pertaining to the proper administration, preparation, and submission of required daily construction reports by subcontractors.

● Organize, distribute, and track subcontractor certified payroll reports and ensure compliance with all regulations regarding personnel employed on the project sites.

● Fill in for Contract Administrator – Process subcontracts, change orders, purchase orders and national orders in accordance with process.

● Close out components that are complete. Review files, ensure proper payment, prepare lien releases and closeout value letters then contact subcontractors for signatures and notarized copies of these documents.

Ward Construction, Wallace, NC 2004 - 2009

Office Manager, 2006 – 2009

Office Manager, 2004 – 2005

● Accounting/Payroll

● Blueprint Organization/Categorizing

● Estimate Evaluation/Cost Analysis

● Construction Permits/Progress/Reports

● Customer Service

Bovis Lend Lease, Charlotte, NC 2005 - 2006

Accounts Payable Specialist

● Process Invoices for 5 States and Key in for Payment

● Verify Correctness of Checks to Invoices

● Customer Service

Education

University of Phoenix, Phoenix, AZ 2009 - 2012

Bachelor of Business Management

Western International, Phoenix, AZ 2005 - 2007

Associates in Accounting

East Duplin High School, Beulaville, NC 1988 - 1992 Academic Diploma

National Honor Society

Spanish Honors

References

Mark Hammerschmidt Project Manager Moss Construction 786-***-**** Andy Habermann Project Manager Kast Construction 561-***-**** Tony Costa Project Manager Kast Construction 772-***-**** Faith Bejarano Friend/PM Moss Construction 786-***-****

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