Executive Assistant Community Engagement

Jennifer Houle

941-***-**** Tampa, FL www.linkedin.com/in/jenniferhoule2025

Detail-oriented and impact-driven Executive Assistant with a proven ability to enhance operational workflows while providing high-level support to senior leadership. Demonstrates strong work ethics and discretion in fast-paced, confidential environments. I am skilled in calendar management, cross-functional coordination, and project execution. Experienced in event logistics, community engagement, and streamlining administrative systems. Trusted collaborator who thrives in mission-driven spaces requiring both strategic insight and hands-on execution.

CORE COMPETENCIES

Tech Savvy

Problem-Solving Abilities

Adaptability and Flexibility

Financial Acumen

Executive Support & Scheduling

Project Coordination & Event Planning

Confidential Document Handling

Stakeholder Communication & Relationship Management

Cross-Functional Collaboration

Workflow Optimization & Office Systems

CRM & Virtual Collaboration Tools

Vendor Management & Budget Supports

PROFESSIONAL EXPERIENCE

Executive Assistant. Bill Edwards Foundation for The Arts

April 2025 – Present Tampa, FL

Provide comprehensive administrative support to senior leadership, coordinating complex calendars, meetings, and travel logistics.

Lead planning and execution of internal and external events, managing vendor relations and day-of coordination.

Maintain organized filing systems (digital and physical) to enhance accessibility and compliance.

Prepare reports, presentations, and executive correspondence to support strategic decision-making.

Uphold professionalism and discretion while managing confidential materials and sensitive stakeholder communications.

Executive Assistant, GroundGame.Health

Nov. 2022 – Nov. 2024 Tampa, FL

Supported executive team operations by managing calendars, preparing agendas, and capturing detailed meeting minutes.

Led process improvement initiatives that enhanced administrative efficiency across departments.

Supported operational needs including invoice processing, budget reconciliation, and CRM data management.

Assisted in coordinating internal events and external outreach activities aligned with community engagement goals.

Developed strong rapport with clients and stakeholders to support retention and cross-team alignment.

Executive Assistant, Evara Health

June 2021 - Oct. 2022 Clearwater, FL

Extensive calendar management.

Prepare agenda, record, and document mtg minutes for Monthly Operations, Managed Care Mtg, and Medical Leadership mtgs.

Prepared correspondence, documents, spreadsheets, presentations, and materials for internal and external customers.

Travel Accommodations for Executives, as well as team members.

Assist w/vendor management for Highpoint location.

Assist in coordination of staff wellness events and patient/community events.

Executive Assistant, Raymond James Financial Services

Nov. 2019 – Oct. 2020 St. Petersburg, FL

Functioned as the point of contact among executives, employees, clients, and other external partners.

Managed information flows in a timely and accurate manner

Managed executives’ calendars and coordinated meetings.

Made travel and accommodation arrangements and managed expense reporting.

Preparation and Distribution of quarterly reports to clients and internal staff

Formatted information for internal and external communication – memos, emails, presentations, reports

Screened and directed phone calls and distributed correspondence.

Organized and maintained the office filing system

Executive Assistant, Novus Medical Detox Centers

July 2014 – Aug. 2019 New Port Richey/Tampa, FL

Answered phones; accurately documented, tracked incoming calls and messages in a timely fashion. Communicated all schedule changes and priority calls. Took responsibility to ensure that urgent or confidential matters were responded to promptly and discreetly.

Managed all incoming correspondence that came into the executive’s office, appraised the CFO and ED on the nature/priority of each item, and coordinated responses. At times would make independent decisions regarding scheduling, distribution of calls and emails, etc.

Conserved the CFO and ED’s time by reading, researching, and routing information based on assigned tasks; drafted letters and documents; collected and analyzed information

Managed assigned special business projects by:

Preparing and updating project plans; keeping project documentation current

Plan, organize and run team meetings.

Coordinated Meetings as needed.

Created and maintained project responsibility matrices.

Maintained project folders and managed signoff and status details, as needed.

Arranged meetings, conferences, travel, and lodging accommodations, as well as prepared timely and accurate business travel expense reports.

Coordinated preparation for meetings, including preparation of agenda, assembling of materials for meetings and physical preparation of room. Facilitate meetings by taking minutes, tracking action items, and driving actions within the organization to achieve corporate goals.

Developed and maintained information in spreadsheets and word documents. Compiled and maintained information on programs to be reported to state and government officials. Generated and distributed reports from these programs. Monitors reports for quality.

EDUCATION

Fitchburg High School, H.S. Diploma

TECHNICAL SKILLS

Microsoft Office Suite (Excel, Word, PowerPoint)

Google Workspace (Drive, Docs, Sheets, Calendar)

CRM Platforms: Salesforce, HubSpot

Project Management Tools: Asana, Trello

Virtual Platforms: Zoom, Microsoft Teams

Misc Platforms: Canva, Travel Sync/UltraMar, BambooHR, Namely, Expense Mgr.

PROFESSIONAL AFFILIATIONS

Member, International Association of Administrative Professionals (IAAP)

Member, National Association of Professional Women (NAPW)

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