Real Estate Office Manager

Antonette Alexander

347-***-**** • **********@***.*** • Brooklyn, NY 11238

Professional Summary

Highly organized and detail-oriented administrative professional with extensive experience supporting executive leadership and managing operations in fast-paced environments. Demonstrated expertise in office management, real estate administration, legal clerical support, and vendor coordination. Adept at improving workflow efficiency, handling confidential materials, and fostering positive client relations. Seeking an opportunity for growth within a stable organization where my skills and experience can contribute meaningfully to operational success.

Professional Experience

Office Manager

Private Real Estate Firm — New York, NY

July 2023 – Present

Provide executive-level administrative support in a high-end real estate environment.

Coordinate client communications, property showings, and complex scheduling needs.

Manage office logistics including supplies, vendor relations, equipment maintenance, and staff oversight.

Administer office and building leases; maintain ongoing communication with property managers to ensure operational efficiency.

Executive Personal Assistant

Larry Kaiser-Key Ventures, Berkshire Hathaway HomeServices NYP — New York, NY

January 2015 – June 2023

Organized property showings and managed full preparation of co-op and condo board packages.

Acted as liaison between property management firms and real estate legal/closing departments.

Oversaw travel arrangements, complex calendar/email management, and document drafting (e.g., letters of intent, NDAs, exclusive agreements).

Managed accounts payable/receivable for client properties; served as property manager for high-profile clients.

Maintained Real Plus/Jaguar CRM systems; handled data input, broker communications, and transaction tracking.

Clerical Intern

Administration for Children’s Services, Family Court Legal Services — New York, NY

January 2014 – December 2014

Updated and maintained legal case files using internal tracking systems.

Drafted and sent settlement appearance notices; edited legal correspondence.

Processed monthly case reports and prepared closed case files for archive storage.

Tracked permanency hearing reports and coordinated with agency liaisons for compliance.

Administrative Specialist III (Temp Assignment)

Dept. of Health & Human Services, Weatherization Program — New Castle, DE

March 2010 – August 2011

Reviewed and submitted vendor invoices for fiscal processing.

Attended and transcribed monthly commissioner meetings.

Drafted and distributed vendor contracts and documentation for sub-grantee compliance.

Managed data collection and reporting for federal audits and Department of Energy reviews.

Maintained document control systems to ensure accurate and accessible records.

Administrative Specialist II (Temp Assignment)

State Office of Volunteerism — New Castle, DE

December 2009 – March 2010

Served as the point of contact for the public, offering guidance on agency procedures and services.

Drafted public-facing materials and internal communications.

Collected, compiled, and reported programmatic data to support agency operations.

Ensured efficient coordination and documentation of office functions.

Education & Certifications

Medgar Evers College, CUNY — Brooklyn, NY

Business Administration

State University of New York — Certificate in Software Applications

New York State Real Estate Salesperson License

New York State Notary Public

Technical Skills

Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Time Matters, Toggle (Law), Lexis-Nexis

Real Plus/Jaguar CRM

Windows OS, Computer Troubleshooting

Office Equipment (copiers, fax machines, printers)

Proofreading & Data Entry

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