Executive Assistant Administrative Support

Renee Lopez

** ********* ****, ***** *********, New Jersey 07856

973-***-****

**********@*****.***

SUMMARY

Highly motivated Executive Assistant Professional with a track record of providing administrative and operational support within corporate and CPA environments. Skilled in prioritizing tasks, solving problems efficiently, and maintaining exceptional follow-through to drive departmental success.

PROFESSIONAL EXPERIENCE

Atlantic Health System – Morristown, NJ July 2022 – June 2023

Executive Assistant (Contract)

Strategically managed complex calendars for VPs

Managed sensitive data with strict adherence to privacy laws and company policies

Updated and formatted PowerPoint presentations to ensure clear and professional

delivery for various meetings

Provided comprehensive administrative support to the finance team, ensuring

efficient operations and time reporting

Managed the end-to-end work order process, ensuring accurate and timely

completion

Coordinated job orders efficiently throughout the department, ensuring timely

processing and delivery

Managed incoming calls for the plant engineering department, addressing

inquiries from internal staff and vendors

Recorded all work order calls and distributed them to appropriate departments for

handling, i.e., HVAC, plumbing, electrical, etc.

Provided high-level administrative support to 3 HR Directors, including scheduling

complex meetings, and preparing documents

Managed complex calendar for Director ensuring optimal time management and

productivity

Processed invoices and tracked payments using Oracle, maintaining detailed

records and accurate financial reporting

Coordinated all aspects of new hire setup, including equipment procurement and

workspace configuration

Maintained the HR events calendar, ensuring accuracy and timely communication

of important dates and deadlines

Meisel, Tuteur & Lewis, P.C., – Roseland, NJ August 2004 – June 2022

Administrative Assistant

Efficiently managed a high volume of incoming calls, directing inquiries to the

appropriate personnel and providing professional assistance

Orchestrated daily operations, including scheduling, resource allocation, and

communication among cross-functional teams

Managed administrative tasks for accounting partners and managers, ensuring

seamless workflow and timely completion of key initiatives

Collaborated in the preparation of financial statements for a diverse client

base

Meticulously formatted and assembled tax returns, extensions, and estimates,

ensuring accuracy and compliance for final client deliverables

Managed the scanning and organization of physical and electronic documents,

improving accessibility and retrieval efficiency

Renee Lopez

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Information Resource, Inc. (IRI), Fairfield, NJ January 1994 – July 2004

Administrative Assistant

Executive support to VPs and Directors of Marketing and HR

Extensive and complex calendaring, including internal and external meeting planning

"Right Hand" to Regional VP of Marketing, completing multifaceted administrative and HR functions

Travel expense reconciliation

Ran monthly GL reports for department budget and monitored overspending

Effectively communicated with executives on behalf of VP and Directors

Screened all incoming calls, responded to emails and voice messages

Prepared and distributed written correspondence

Coordinator for all team meetings and lunches for executives

Negotiated with vendors and facilitated set up for special events

Utilized discretion and confidentiality on all matters

Supply ordering

Receive visitors

EDUCATION

Administration Certification: Katharine Gibbs Business School – Montclair NJ

SKILLS

Microsoft Office (Word, Excel, PowerPoint, Outlook, Acrobat Adobe, Ultra Tax, CCH ProSystem, Oracle, Concur, QuickBooks

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