Virtual Assistant Procurement Specialist

Grace Lim Reyes

Phone: 096******** Email: *********@*****.***

Detail-oriented Virtual Assistant, Architect, and Educator with extensive experience in government contracts, research, project management, and academic writing. Skilled in architectural design, technical documentation, and digital tools such as AutoCAD, Smartsheet, MS365, and AI-based solutions. Specializes in the use of generative AI tools to support complex business operations, including public sector RFP responses, ISO certification strategies, and vendor management systems. With hands-on experience crafting precise and repeatable prompts, helps organizations harness AI for faster, smarter decision-making and documentation. Proven ability to deliver high-quality work in remote and in-person settings, balancing multiple projects with efficiency and precision. Key Skills

● Virtual Assistant: US Government contracts, proposal preparation, scheduling, research for IT related projects

● AI Prompter: Crafting custom prompt workflows for business proposals, compliance frameworks, and SaaS solution evaluations; Developing AI-assisted content for ISO/IEC 20000, ISO 9001 integration, and government contracting; Optimizing outputs through iterative prompting and contextual fine-tuning.

● Architectural Expertise: Licensed Architect (PRC No. 10519), design & space planning, project supervision

● Software Proficiency: AutoCAD, Smartsheet, Google Suite, MS365, Notion, Canva, AI Tools (ChatGPT, Gemini, Claude)

● Academic & Technical Writing: Editing, research, courseware development

● Teaching & Training: Curriculum design, subject instruction (Math, Architecture, Ethics, IT)

● Bid Documentation & Cost Estimation

Professional Experience

Virtual Assistant – US Government Contracts

Freelance Nov 2024 – Present

● Research and prepare proposals for US government IT contract opportunities.

● Manage scheduling, documentation, and client coordination.

● Utilize Smartsheet, MS365, Notion, Google Suites, and AI tools for workflow automation.

● Developed advanced prompt frameworks to generate high-quality business proposals, ISO implementation plans, and SaaS RFP responses using generative AI (ChatGPT, Gemini).

● Created reusable prompt templates that streamlined documentation processes for government contracts, IT services, and vendor management systems.

● Integrated AI tools like ChatGPT, Claude, and Gemini into content workflows, reducing drafting time and improving precision across multiple projects. Junior Editor – Knowledge Growth Support Ltd.

Hong Kong Feb 2012 – Aug 2015

● Edited academic and business content for clarity and accuracy.

● Assisted in content development for educational resources. Professional Online Academic Writer & Researcher

Various Companies Sept 2004 – 2017

● Specialized in academic essays, dissertations, and technical reports.

● Provided editing and proofreading services for academic publications. Architecture & Project Management – Freelance

Various Projects 2019 – 2022

● Designed and managed architecture projects for residential and commercial clients.

● Supervised construction and compliance processes. Courseware Developer & Faculty – Informatics International College Ortigas Center July 2003 – May 2005

● Developed and taught Computer Math, Discrete Math, Ethics, System Analysis & Design.

● Created ICT modules for architecture and engineering students. Faculty Member – College of the Holy Spirit

Department of Fine Arts - Interior Design Division 1996 – 2000

● Taught design principles, space planning, and interior architecture. Teaching Assistant – University of the Philippines, College of Architecture Diliman 2001 – 2003

● Assisted in lectures, research, and curriculum development for architecture courses.

Part-Time Lecturer – Asian Summit College

Pasig 2004 – 2005

● Taught Computer Math and Statistics to undergraduate students. Junior Partner – Vizcarra-Tobia & Chua Chiaco Partners Quezon City 1989 – 1993

● Led design and project coordination for multiple commercial and residential projects.

● Worked on major banking and corporate office projects (e.g., Interbank, BancNet, IBM).

Education

● Master in Architecture (Housing Specialization) (30 of 36 units) – University of the Philippines Diliman

● Teacher Certificate Program (18 units) – University of Santo Tomas

● BS Architecture – University of the Philippines Diliman Certifications & Training

● Licensed Architect – PRC No. 10519

● AutoCAD & 3D Studio Training – Microcadd Technologies

● ATS Supervisions Basic 2D Training – Ateneo Computer Technology Center Notable Publications & Research

● Sustainable Building Technologies & Alternative Materials (Research on low- cost housing in the Philippines)

● Community Development Planning Guide (Housing concerns in low-income sectors)

● ICT Modules for Competency in Architecture & Education (Teaching resources for Informatics International College)

Additional Information

● Fluent in English & Filipino

● Experience in alternative education and community development

● Freelance AutoCAD 2D Drafting & Cost Estimation

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