Accounts Payable Specialist

Keisha Smallwood

**************@*****.*** 980-***-**** Charlotte, NC 28216

SUMMARY

Seasoned full-cycle Accounts Payable Specialist with 20+ years of experience, adept in coding invoices, managing reimbursements, and facilitating AP automation. Skilled in maintaining accuracy in high-volume transaction environments, including remote settings. Proven expertise in financial reconciliations and end-of-period reporting, seeking to leverage skills in a new opportunity.

WORK EXPERIENCE

Addison Group – Contract (Auto bell)

Accounts Payable Specialist (SAP, Google Sheets) Oct 2024-Nov 2024

•Manage payables and post to the general ledger and cost center.

•Ensure that all payables have the necessary approvals.

•Reconcile vendor statements and contact vendors for any outstanding payables.

•Vendor management – Set up and manage updates.

•Customer service contact person for vendor and any inquiries.

•Set up vendor payments (Weekly check runs, ACH, and wire payments).

•Expense reports – ensure receipts are included along with the GL account and management approval.

Atrium Staffing – Contract (Glenmark Pharmaceuticals)

Accounts Payable Specialist (SAP) July 2024 – Oct 2024

•Make sure purchase orders are goods receipted (GR’D) to book vendor invoices for payment.

•Manage corporate payables and post them to the general ledger and cost center

•Expense reports – ensure receipts are included along with the GL account and management approval

•Reconcile vendor statements and notify of any pending payments.

•Customer service contact person for vendor inquiries and point person for in-house inquiries.

•Make sure budgeted funds are available for expenses during the period.

LHH – Contract (Lincoln Group)

Accounts Payable Clerk (MRI, Yardi, Concur, Avid Exchange) Mar 2024 - May 2024

•Accurately processed and validated a high volume of accounts payable invoices across multiple platforms, ensuring adherence to financial policies and procedures.

•Conducted thorough weekly check preparations and bank reconciliations, facilitating timely and accurate financial transactions.tj

•Managed and authorized employee expense reports, uploading from Concur to MRI for reimbursement.

Nest Homes

AP Escrow Payment Coordinator (SAP, Google Sheets) Jul 2023 - Jan 2024

•Collaborated with billing analysts to reconcile accounts accurately, facilitating efficient escrow payment processing.

•Supported in-house legal staff in managing property liens and processing lien waivers.

•Aided in maintaining financial integrity by posting required payables for account clearing before closing deadlines

Safeguard Medical

Senior Accounts Payable Specialist (D365, bill.com, QuickBooks) Mar 2022 - Mar 2023

•Managed invoice processing, ensuring accuracy through a 3-way reconciliation system, and conducted thorough research to resolve discrepancies regarding statements, purchase orders, and outstanding balances.

•Served as a primary point of contact for accounts payable inquiries, effectively addressing and resolving open items to maintain departmental efficiency.

•Contributed to financial period closings by supporting month-end and year-end procedures and facilitating weekly payment distributions.

•Expense reports – ensure receipts are included along with the GL account and management approval

Vector Fleet Management LLC

Accounts Payable Specialist (Sage) Sep 2018 - Feb 2022

•Managed daily invoice processing, ensuring accuracy through a 3-way match system and maintaining data integrity within the Sage 500 software.

•Resolved account discrepancies and facilitated vendor relations by handling open items, onboarding new vendors, and preparing necessary credit and tax documentation.

•Process expense reports, ensuring that all required documents for travel and expenses are submitted for reimbursement. Reports must have all receipts, GL coding, and management approval before being submitted

•Supported financial operations by assisting with annual audits, contributing to month-end and year-end closings, and sales tax reporting, including bank reconciliations and year-end 1099 forms.

Carolina Tractor/LiftOne – Barloworld Handling

Accounts Payable Clerk (SAP) Mar 2004 - Sep 2018

•Assisted with the maintenance of vendor profiles in SAP to guarantee accuracy and data integrity.

•Manage AP inbox to ensure timely input and payment, complete weekly check run, ACH, and wire payments.

•Contributed to the development of a comprehensive Accounts Payable procedures manual, enhancing the efficiency of financial operations. Train newcomers to the department.

•Process expense reports, ensuring that all required documents for travel and expenses are submitted for reimbursement. Reports must have all receipts, GL account, and management approval before being submitted.

•Supported the Accounts Payable Manager with audit preparations and the execution of closing processes for month-end and year-end, while managing weekly payment disbursements using Wells Fargo Payment Manager.

EDUCATION

Strayer University

Bachelor of Science in Accounting

SKILLS

SAP • Sage 500 • Google Sheets • bill.com via QuickBooks • Yardi • MRI • Avid Xchange • Microsoft Office Suite • Detail-oriented • Full Cycle Accounts payable • Month End Close • Self-motivated • 1099

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