Sr. Secretary & Document Controller (12+ Adv)

CURRICULUM VITAE

SAJEENDRAN THOTTEN

Kerala, India

Mobile: +919*********

Email: ***********@*****.*** ******@*****.***

CAREER OBJECTIVE

Experienced professional with over 12 years in Administration, Secretarial Functions and Document Control in Qatar, in addition to 8 years in India and 12 years in Sales & Marketing. Seeking a challenging opportunity in a reputable organization where my expertise can contribute to organizational growth and success. PROFESSIONAL EXPERIENCE

Senior Secretary / Document Controller

Redco Construction - Al Mana, Qatar (May 2013 – Present)

Managing document control and secretarial functions for high-profile projects, including: o Ministry of Defense Headquarters Project

o Souq Waqif (West) Car Parking Project

o Doha Oasis Mixed-Use Development City

o Qatar Handball Association Complex (Lekhwaiya Sports Club, Duhail)

Handling bulk submission, distribution, and correspondence related to construction documentation.

Managing digital and physical documentation, ensuring accuracy, security, and compliance.

Preparing and reviewing contracts, technical documents, and workflows.

Coordinating schedules, meetings, and appointments for senior management. Document Controller

Simplex Infrastructures Ltd., India (June 2011 – Sept 2012)

Managed document control for Assam Road Package Projects in Guwahati, Assam. Document Controller

Simplex Infrastructures Ltd., Qatar (June 2008 – April 2011)

Oversee documentation for Kahramaa Substation Projects (Areva TD & Siemens WLL) and Land Tower Projects (Pearl Qatar for UDC).

KEY SKILLS & RESPONSIBILITIES

Document Control & Administration: Managing project-related documentation, ensuring compliance with industry standards.

Software Proficiency: MS Office (Word, Excel, Outlook), Digital Documentation Tools.

Project Documentation: Material Submittals, Method Statements, RFIs, O&M Manuals, Drawings

(Shop, Design, As-Built), Handover Documents.

Data Management: Organizing, indexing, retrieving, and securing physical & digital records.

Correspondence & Reporting: Drafting, editing, and handling communications for senior management.

Organizational & Planning: Scheduling, meeting coordination, and workflow management.

Interpersonal & Communication Skills: Strong ability to collaborate with internal and external stakeholders.

ACADEMIC QUALIFICATIONS

Bachelor’s Degree (BSc) – University of Calicut, Kerala, India (1988)

Pre-degree (A-Level Equivalent) – St. Joseph’s College, Calicut, Kerala, India (1985) TECHNICAL SKILLS

Operating Systems: Windows

Software Packages: MS Office Suite, Networking Tools MANAGEMENT & ADMINISTRATIVE SKILLS

Office Administration & Coordination

Quality & Productivity Improvement

Customer Service & Relationship Management

Documentation & Compliance

Organizational Planning & Scheduling

Problem Solving & Decision Making

Attention to Detail & Data Accuracy

PERSONAL DETAILS

Date of Birth: 25th May 1968

Gender: Male

Languages: English, Hindi, Malayalam, Tamil

Passport: Indian Passport (AB187774, Valid until 05/05/2035)

Old Qatar ID Number: 268******** (Cancelled on 20/07/2025)

Marital Status: Married

Permanent Address: "Krishna," House No. VII/542-A, Nr. Gopalakrishna Temple, Perol, Nileshwaram, Kasaragod Dt., Kerala, India – 671314

Contact (India): +91-920*******

LAST EMPLOYMENT DETAILS

Company: Redco Construction - Al Mana (WLL)

Location: Doha, State of Qatar

Last Day of Duty: 30.03.2025

HOBBIES & INTERESTS

Reading Books & Researching

Traveling & Exploring New Cultures

Watching Informative YouTube Channels

References available upon request.

Declaration: I hereby declare that the above details are true to the best of my knowledge and belief. Place:Kasaragod

Date: Signature: Sajeendran Thotten

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