Senior Executive Assistant & Strategic Operations Leader
Resume:
CHERYL BEATO, CAP
HOUSTON, TX *****
******.*****@*******.***
Professional Summary
Strategic operations leader and executive partner with 10+ years driving organizational effectiveness, cross-functional alignment, and executive decision-making across Fortune 500 and high-growth environments. Known for translating vision into execution, optimizing systems, and enabling leadership focus through high-trust partnership and operational clarity.
Strengths
Project Management, Event and Conference Planning, International Travel Coordination, Expense Reports, Multiple Executive Calendar Management, Organization and Time Management, Discretion and Confidentiality, Correspondence and Presentations, Executive Communication, Process Improvement
Technical Skills
Productivity Tools: Microsoft Office, Google Suite, Slack, Zoom, SharePoint, Teams
Project/Expense Tools: Concur, Coupa, Asana, ClickUp, Navan, Expensify, Workday, SAP
AI/CRM Tools: CRM Systems, Salesforce, AI platforms (ChatGPT, Copilot, Gemini)
Work Experience
MACQUARIE GROUP January 2020 – January 2025
Senior Executive Assistant – Compliance
Orchestrated global scheduling strategy for CEO and Global Head of Compliance, enabling seamless leadership alignment across time zones. Directed executive-level meetings including Board, SteerCo, and Town Halls; crafted strategic agendas and presentations that advanced leadership vision
Meeting coordination and management including Global Executive Steerco and Board meetings, Sr. Leadership and Town Hall meetings, preparing high-impact agendas, professional communications and presentations that represented the CEO’s voice and strategic intent
Facilitated and led the planning and execution of 20+ events annually and developed event strategies and improved attendance by 30%, demonstrating strong project management skills. Engineered fiscal plans for budgets over $100,000, reducing costs and ensuring seamless execution
Coordinated domestic and international travel logistics, including visa processing, and last-minute itinerary adjustments, ensuring compliance with security protocols for high-risk travel
Led operational redesign through digital systems and AI integration, increasing workflow efficiency and enabling scalable executive support. Simultaneously managed multiple projects, ensuring on time completion and budget adherence. Reviewed and verified invoices for accuracy and compliance with company policies and optimized financial planning and resource allocation
Led People & Culture Committee initiatives, demonstrating leadership and team-building skills by initiating, planning, managing and executing varied events, conferences and activities. strengthened cross functional collaboration by 15%.
LINK STAFFING May 2015 – October 2019
Executive Office Administrator
Optimized executive operations for C-suite team of CEO, CFO and COO through strategic planning, calendaring, travel, expense and workflow management, large-scale events orchestration, and precise reconciliation that exceeded accuracy benchmarks
Planned and executed corporate events including Annual Meeting, franchise grand openings, annual retreats and employee events and galas; developed event schedules and agendas, managed on-site logistics, sponsor and attendee management, guest speaker procurement, hotel and vendor negotiation
Conducted research to gather and prepare briefing materials, agendas and presentations for executive meetings
Developed a wide range of professional documents, including pitchbooks, reports, correspondence, and slide decks to support organizational objectives and facilitate effective communication
Trained and supervised administrative personnel, improving efficiency by 18% through enhanced workflows and delegation strategies, demonstrating early leadership capabilities
Managed contract stream, including routing of contracts for review, approval and execution
ALL STAR STAFFING, PEOPLESHARE & ADROIT PARTNERS January 2010 – March 2015
Executive Assistant
Contract Executive Assistant providing high-level support to C-suite executives; key clients included NBC Sports Network, Comcast Corporation, PwC, AIG and Drinker Biddle & Reath.
Calendar management including initiating, processing and tracking complex C-level executive meetings, schedules, domestic and international travel arrangements and itineraries
Coordinated logistics for over 50+ events, conferences, committees, special projects, and meetings
Developed and managed executive budgets tracking expenses and negotiated vendor contracts
Prepared and monitored complex legal documents such as property acquisitions, insurance contingencies and contracts, and confidentiality agreements
Drafted and edited complex and high-priority legal and financial documents, ensuring compliance and accuracy
Crafted compelling pitch decks and marketing materials that directly contributed to successful new business acquisitions. Created professional presentations for high-stakes client meetings, and enhanced company web presence through strategic content updates that significantly increased online engagement
Maintained various statistical records for assigned tasks; maintained complex corporate and confidential files
JPMORGAN CHASE December 2006 - October 2009
Executive Assistant
Managed on and off-site monthly conferences which included: negotiated hotel room contracts, meeting spaces, and attrition rates; established hotel contacts, conducted site and facilities inspections; authorized catering menus; procured audio visual and teleconference equipment, staff entertainment, air and ground transportation and accommodations
Collaborated closely with partners, marketing and sales executives and marketing segment teams to plan special events to enhance market image and build industry contacts
Tracked, prepared and reconciled monthly expense reports, reviewed budget and allocated money to various departments
Produced high-level presentations and internal communications to support executive strategy and reporting initiatives
Enhanced departmental communication effectiveness by strategically managing comprehensive intranet content, implementing regular updates across multiple departments.
EDUCATION
Widener University; Bachelor of Arts, English
CERTIFICATIONS
Texas Notary Public
CAP - IAAP Certified Administrative Professional
PACE - Professional Administrative Certificate of Excellence
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